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It seems like a couple of times a week I get a panicked message from a customer who saw the dreaded alert: "Your organization (tenant) is over capacity" in the Power Platform Admin Center. Sometimes they are over a little, and sometimes they are using 500% or more of their allocated capacity. Let's chat about this shall we? Capacity We still have a handful of customers on the "Old Model", the combined "Extra Storage" SKU. If I recall it was $10 USD/GB... and people complained about that. Recently Microsoft changed from the "Additional Storage" model to a "Capacity" model. In the process they split the storage buffet into three entrées: Database Capacity, File Capacity and Log Capacity. They also changed the pricing... significantly. Additional Database Capacity will cost you $40/GB/Month, additional File Capacity goes for a mere $2/GB/Month, and additional Log Capacity comes in at $10/GB/Month. Truing up can be an expensive proposition. What will happen? The first concern of customers seeing this ominous alert is that their business applications will suddenly stop functioning. Clearly this would not be good for Microsoft's business relationship with that customer. So nothing currently running will "stop". However you may notice that will not be able to create new environments, or copy or restore environments, while you are over-capacity. It is not clear if there are any other things that may be happening like throttling your speed, etc., but regardless, you are out of compliance. So while not something you need to solve immediately, you do want to solve it. If you have an urgent issue like needing to copy or restore an environment while you are over capacity, you can request a 30-day extension. Buying your way out For some customers, the least expensive option is to simply buy your way out of capacity debt. We recently had a customer with about 100 Sales Professional licenses inquire whether moving to the Enterprise Sales licenses would be an option. Not a chance, in their case the cost was almost triple, and only got them halfway there. So how much do you get? Many Dynamics 365 customers have no idea how much storage capacity they have, or how they got it. You can get a better understanding in the Power Platform Admin Center. Here is an example screenshot of a tough situation: As you can see this customer is way over their allotment. On the right side you can see how they got their allotment, including their default capacities, additional capacity via additional user licenses (not all licenses include this), and any extra Capacity they may have purchased, all of which sum up to their totals. In this case this customer has quite a few users, but most are on Dynamics 365 "Professional" licenses, which add no capacity. We estimated their cost to true up by just buying the capacity needed with a small cushion would be about $3,300/month. Wow! Alternatives There are several things you can do to help this situation. First we'll tackle the low-hanging fruit, that I can immediately see is their Log storage, which is about 700% over. Since log storage is not very expensive, their cost to get right-side up on this is not that much, about $160/month, so it is not worth having "our" team do anything. But on their own, they can delete some of their old logs, or if they need them, export them out to cold (cheap) storage. They can also look at "what" they are logging to make sure each item needs to be logged, they may have hit the ole "Check all" option when they set it up. The next item to look at is File where they are about 422% over. Again, their cost to get right-side up on this is not that much, about $300/month. On their own they can run some advanced find queries and delete unneeded email and note attachments, and just pay the difference. The cost to do more, would not have an ROI. Lastly, we come to the real problem... Database, where they are also about 435% over. This would be expensive to buy out of @$40/GB, about $3,000/month! This is an area worth having our team dig in and see what can be done... and we did. Solutions and Addons The first thing to understand is that your "Database" holds more than just "your" data. Any solutions you have installed also consume this, including the Dynamics apps themselves. Kind of like how your 16GB iPhone only has like 12GB available before you even touch it. It might seem like there is nothing you can do about this, but if you are not using all of the advanced features of your Dynamics 365 apps, you may want to try RapidStartCRM with it's much smaller solution footprint. Speaking of solutions, and the capacity they consume, you should definitely review any addon solutions you may have installed and are not using anymore. Just delete them. For those you need, make sure you are on the latest versions, as many ISV's have made their code more efficient now that capacity is an issue. If you have some old addons, with no recent updates, you may want to consider switching them for more modern ones with similar capabilities. If you are stuck with an old addon for some reason, maybe hire a developer like us to do a code review. Again, the Capacity issue is recent, previously ISVs for addons did not really worry much about storage, so efficient code was not a priority. Normal Data Of course every time a new record, like a Contact for example, is added, all of the data entered into each of those fields is added to the database. So think about all of the records you have, not just the obvious ones like Accounts and Contacts, but also activities, etc. it creates a huge pile of data. Of that huge pile, your team is probably only engaging with a fraction of it on a daily basis. Before capacity was an issue, there was no reason not to keep 10 year-old emails, but now you have to think about it. The same goes for any "inactive" records. The first question is "Do I need this at all?", if the answer is still "yes", then the next question is "Do I need it to be in here?". Probably not. It may make sense to archive that data to cold (cheap) storage. Bonus result: your system will run faster! Transactional Data Some customers generate enormous volumes of "Transactional" data, often automatically imported via an integration. Do you need to see each of these transactions in your database, or would a summary of totals do the trick? If you do need to see it all, could it be moved to "colder" storage and accessed by your users via "Virtual Tables". Import History When you import a csv or other data file into your Dataverse environment, like via data import in Dynamics 365, that excel or other file remains behind after it has been parsed and added as records. You can free up some space by deleting these import files, just make sure you don't check to "delete all records imported" also. Indexes Here's another thing you can look at that could have an impact. If Quick Find lookups are configured for data that's frequently used, this will also create additional capacity-hungry indexes in the database. Admin-configured Quick Find values can increase the size of the indexes based on: The number of columns chosen and the data type of those columns. The volume of rows for the tables and columns. The complexity of the database structure. Because custom Quick Find lookups are created by an admin in the org, these can be user-controlled. Admins can reduce some of the storage used by these custom indexes by doing the following: Removing unneeded columns and/or tables Eliminating multiline text columns from inclusion Bulk Delete Jobs You can create bulk delete jobs for two things, first for the initial cleaning up, and second to help to keep clean. You can use bulk delete to clear out old records of all kinds initially, old emails or attachments, completed system jobs, etc. Afterwards, you can them be recurring, so they automatically clear this old data on your schedule. Unused Environments All environments consume a minimum of 1GB... even if they don't have a Dataverse database. So you should regularly review your list of environments in the Power Platform Admin Center, and remove any that are not being actively used. Even some that are being used, should be reviewed to make sure they are necessary. Be aware, that unless you have deactivated the capability, by default any user in your organization can create an environment. We frequently find environment "experiments" that were created, and abandoned by users, including users who are no longer with the organization! Note that Default, Production, and Sandbox environments are all counted for capacity, however Trial, Preview, Support, and Developer environments are not counted. Conclusion If after doing all of these things, you are still over-capacity, you may have no option but to buy more. Depending on your specific scenario, some or all of these steps may have significant to very little effect. But it's definitely worth a try. Based on the potential expense, we saw a new business opportunity and recently launched puredata.estate. Maybe we can help you.
We answer questions on a variety of topics including sending email later, managing a 16GB iPhone, RSS workflows, and more. We follow-up on DevonThink, the iPad as a Mac replacement, task management, personal cloud and share listener workflows, tips and tricks.
It's a smorgasbord of topics as we head into WWDC, from ticks and tocks to crowdfunding to cancer rats. But the thing we're most excited about is the rumored demise of the 16GB iPhone.
The 16GB iPhone feels so cramped for space, don't you think? Jon and Charly beg to differ. Cloud computing is the answer and possibly the inevitable future. Jon is a snowflake...
Tim is angry again. What else is new, right? David has a new computer! Topics include not being able to play the new Star Wars movie on a Macbook Pro, the 16GB iPhone argument continues, the FBI dropping the Apple court case, Apple blocking the music iPhone app with ads, and much more. Also, Tim and David completely forget to talk about Dawn of Justice after mentioning it at the top of the show.
Tim is angry again. What else is new, right? David has a new computer! Topics include not being able to play the new Star Wars movie on a Macbook Pro, the 16GB iPhone argument continues, the FBI dropping the Apple court case, Apple blocking the music iPhone app with ads, and much more. Also, Tim and David completely forget to talk about Dawn of Justice after mentioning it at the top of the show.
Tim and David discuss the Apple event this week, and one of them is really unhappy with Apple still marketing a 16GB iPhone. Also discussed is the iPad Pro, the passing of Andy Grove, and… PeeWee Herman?
Tim and David discuss the Apple event this week, and one of them is really unhappy with Apple still marketing a 16GB iPhone. Also discussed is the iPad Pro, the passing of Andy Grove, and… PeeWee Herman?
Is the 16GB iPhone working? BGR doesn't think so and we strongly disagree
Myke is jet-lagged, but Grey wants to know all about XOXO. Grey is intrigued about the iPad Pro, and Myke wants to talk about iOS 9. Grey shares a theory about the 16GB iPhone, Myke listens.
Best Buy Drops 16GB iPhone 5c to Free; 16GB iPhone 5s to $125 Bromwich Accuses Apple of Obstruction Google Sues Rockstar for Targeting Android Report: Apple and Samsung in Talks to End Patent Battle Apple Store in Brisbane Looks Ready to Open Soon NYT Magazine Creative Headed to Apple
Today in iOS - The Unofficial iPhone, iPad, and Apple Watch Podcast
Tii - iTem 0274 - iOS 7 Beta 2 Links Mentioned in this Episode: Sponsor - proXPN - Promo Code = Tii Apple Seeds iOS 7 Beta 2 to Developers with iPad and iPad Mini Support iOS 7 includes the ability to control using head movements The science of iOS 7's parallax effect 5 iOS 7 Features Apple Didn’t Tell Us About iPhone 5 iOS 7 Beta: 3 Hidden Features Found In Latest Update Siri takes initiative to learn how to pronounce names in iOS 7 Apple takes swipe at Android with new fragmentation chart iPad web browsing share hits 5-month high: a massive 82.4% Diddy About Apple: Samsung Is ‘On Its Butt’ Monday’s movers: Apple slides under $400 iTunes - Podcasts - iNoslen Show Walmart now selling 16GB iPhone 5 for $129 iPhone 5 vs 4S vs 4 chart iPhone 5S Front Facing Camera Leaked! iPhone 5S leaked photo solidifies tip iPhone 6, 5S may release with scanner in bezel Apple and Microsoft’s Smart TVs Apple's iPhone 5S Revealed in New Photos Apple's Prototype iPhone 5S Based on New A7 Chip Too many predictions confuse analyst Chinese woman's breast implant explodes playing iPhone game Before you Switch to Android, See Details on the 614% increase in Malware Nokia Depicts iPhone Owners As Brain-Dead Zombies In Awful New Lumia Ad Lumu — Kickstarter RouteTracer - Simple Trail Navigation Dropbox for iOS gets new swipe, share features vjay for iPad WWJC 2013 iPhone apps need to earn $47K per day to crack App Store's top 10 iPad Helps A Pilot Navigate His Plane After Instrument Panel Failure Radio Shack Selling Virgin Mobile Prepaid iPhone 5 Apps Mentioned in this Episode: Tii App Garageband Phoster Talk Photo Shake This Space Moscow Dash Aaluminate Flipboard Primal Paleo Dropbox VJAY Routetracer Stitcher Displayout - Cydia
I AppSnack #7 pratar Jakob och Calle brinnande iPods och alternativ till Instagram medan Michael ger sitt ultimata iPhone app tips till alla fotbollsnördar i landet. Veckans NyheterEn fransk designer hävdar att han och Apple samarbetar om något revolutionerande som ska släppas om 8 månader. Ingen vet vad och Apple kör den vanliga Arkiv X metoden. Deny everything! Läs mer här Det ryktas att Apple ersätter trasiga 16GB iPhone 4 enheter med 16GB iPhone 4S på sina håll då de helt enkelt har svårt att få fram tillräckligt många exemplar av den äldre modellen. Vem hade inte tackat nej till en gratis uppgradering? Läs mer här Ett japanskt par vill ha $7400 i skadestånd efter det att deras iPod Nano börjat brinna. Vi som trodde att det inte var lika hett med iPods längre... Läs mer här Den som missat att Facebook köpt Instagram hänger inte med i sina iNyheter. Men kanske har du missat Calles guide över 7 olika alternativa foto appar med sociala funktioner till din iPhone? Se guiden här Veckans Gäst Michael hade rymt från AppTV studion för att jobba med Allsvenskan i fotboll. Därför ringde vi upp honom för att få han bästa iPhone app tips för fotbollsnördar. Svaret blev en hejdlös hyllning till appen Live Score Addict. Ladda ned appen här: Live Score Addicts - FootballAddicts Veckans Spel Jakob hade fått retro vibbar och laddat ned en gammal klassiker. Tetris till iPhone från EA.Köp appen här: TETRIS® - Electronic Arts Veckans Produktivitetstips Calle tipsade om Instaport som låter backa upp alla dina Instagram foton. Och när du ändå håller på, varför inte beställa lite papperskopior via Printsgram? Veckans iOS tips Är din iPhone lika full som en Lundastudent på Valborg? Lyssna då på Jakobs tips om hur man hanterar lagringsutrymmet på sin iPhone, ser vilka appar som själv mest minne och analyserar hur din iPhone ska trimmas på bästa sätt. Veckans video Boom, boom, boom. Vi lyssnade på Steve "Boom" Jobs allra klokaste ord. Se videon här Veckans vinnare Avslutningsvis så avslöjade Calle vem som vunnit iPhone 4S skal i vår Rumble tävling. Lyssna på #AppSnack för att se om du är en av vinnarna.
BGR: Source Says AT&T Exec Says New iPhone in Early October / The Loop Says “Yep” to Early October iPhone Talk / Electronista Pic May or May Not Show Touch Panel for Next iPhone with Bigger Screen and Squished Home Button / Promotion Sees Canadian Carrier Telus Cut Price on On-Contract 16GB iPhone 4 / Canadian Carriers Bell and Virgin Mobile Also Cut Prices on 16GB iPhone 4 / Apple Issues a Slew of betas Tied to Impending Launch of iOS 5 / Apple Insider: Latest iOS 5 beta Said to Include 4G/LTE Test Code / TechCrunch: Documentation Says Developer Access to UDID Will Be Cut Off in iOS 5 / Avid Issues Pro Tools 9 beta Update with Lion Compatibility / HP TouchPad Prices Fall to 99 or 149-Dollars / CNET: Is the Future Apple or Dell or Apple and Dell? / Lenovo CEO Says His Company Can Beat Apple in China / With webOS Out of the Picture, Jefferies Analyst Upgrades RIM from Underperform to Hold / Microsoft Exec Argues Against Post-PC Talk / British Airways Tests iPads for Cabin Crew
TechCrunch: Apple Plays the Numbers at WWDC / Devs Says Infinity Blade Has Taken in 10-Million Dollars in First Six Months / Piper Jaffray Analyst Expects 8 Million iPads Sold This Quarter Based on WWDC Keynote Numbers / Fortune: Analysts Mostly Positive on WWDC Keynote Announcements / Morgan Keegan Analyst Downgrades RIM Thanks (in Part) to iMessenger in iOS 5 / Citi Analyst Says Intel Working Its Way Into iThings by 2013 / Verizon iPhone Locked Out of iCloud beta Features / Apple Updates iBooks with Kid-Friendly Features / Apple Updates Find My iPhone App to Deal with Offline Devices / Walmart Drops Price of 16GB iPhone 4 to 147-Dollars Through End of June / FT Circumvents iTunes Subscription Terms with New Web App / The Steve Jobs Show Returns to the Mac OS Ken Posterous Page at http://macosken.posterous.com