Podcast appearances and mentions of brooks duncan

Discover all the apps, tools, services and workflows of The Productivity Show Co-host Brooks Duncan. In this episode, he dives deep into everything he uses to be productive. There may be some surprises! One-of-a-kind financing program at NetSuite.com/TPS. Sign up for a $1/month trial period at shopify.com/tps. Learn more at https://www.asianefficiency.com. Cheat Sheet: Become a […]

Harry and Dave talk with Brooks Duncan (not Dunn) of Asian Efficiency about juggling complex schedules, building a work from home setup that works for you, and working toward achieving your goals.

Harry and Dave talk with Brooks Duncan (not Dunn) of Asian Efficiency about juggling complex schedules, building a work from home setup that works for you, and working toward achieving your goals.

Harry and Dave talk with Brooks Duncan (not Dunn) of Asian Efficiency about juggling complex schedules, building a work from home setup that works for you, and working toward achieving your goals.

SponsorThis episode is sponsored by: NetSuite: Schedule your FREE product tour at NetSuite.com/HOMEWORK.Dave's Tool of the WeekHobonici Pencil BoardHarry's Tool of the WeekCelestron Outland X 10x42 BinocularsBrooks DuncanAsian EfficiencyTwitterThe Productivity Show PodcastJoin Our Discord Server!Home Work Podcast DiscordAsk Us a Question!Send us an email with a question about working from home or being more productive and we'll read it and answer it on air!Your HostsDaveHarry

SponsorThis episode is sponsored by: NetSuite: Schedule your FREE product tour at NetSuite.com/HOMEWORK.Dave's Tool of the WeekHobonici Pencil BoardHarry's Tool of the WeekCelestron Outland X 10x42 BinocularsBrooks DuncanAsian EfficiencyTwitterThe Productivity Show PodcastJoin Our Discord Server!Home Work Podcast DiscordAsk Us a Question!Send us an email with a question about working from home or being more productive and we'll read it and answer it on air!Your HostsDaveHarry

You want to take your paper and turn it into electronic documents. You also want to be able to find those electronic documents when you need them. And it would be nice if those electronic documents are backed up and secure. How do you do that? In this jam-packed episode, paperless expert Brooks Duncan shows us the three-part system needed to get your paperless system going. Brooks also shares the software and hardware you will need to find success with your paperless goals. In this episode we cover: Reasons why you may want to reduce the amount of paper in your life. How to choose a scanner that fits your needs. How to start going paperless. (hint: avoid scanning boxes of old paper first) Best way to organize your digital documents once they are scanned. Costs and benefits of batch scanning. Why you should name files and documents for 'future you.' What you need to do to protect your digital life. Quotables: When going paperless, my goal was to get rid of the paper I didn't need. Now my goal is to be able to access my information quickly.Click To Tweet Links and resources mention: Courtney Carver, minimalist at bemorewithless.com It's All Too Much by Peter Walsh Collect Organizing Solutions for People with ADHD by Susan Pinsky Smart Phone App Scanners: Scannable (iPhone only) Scanbot (iPhone and Android) Portable Two Sided Scanners: Fujitsu ScanSnap S1300i - A personal scanner that works on both Mac and Windows. It scans 12 pages per minute and can hold 10 sheets of paper at once. Doxie Go Home Office Scanner: Fujitsu xi500 - A desktop scanner that works on both Mac and Windows and has wireless scanning capabilities. It scans 25 pages per minute and can hold 50 sheets of paper at once. Organize Software: Hazel File Juggler  DropIt TextExpander $10 Going Paperless With Hazel Webinar Brett Kelly, name for future self. Zachary's Google Drive File Structure Protect Off site Backup: CrashPlan Backblaze External HardDrive: Time Machine (Built-in Mac software) File History (Built-in Windows software) Seagate (Brook's recommended external HardDrive) Cloud Backup: Dropbox Google Drive Box Evernote OneNote Encrypt Your Computer's HardDrive: FileVault 2 (Mac) Bitlocker (Windows native app) Veracrypt (Windows open source) Veracrypt vs Bitlocker Connect with Brooks: Facebook: https://www.facebook.com/documentsnap/ Twitter: https://twitter.com/brooksduncan Website: http://www.documentsnap.com/ Free going paperless cheat sheet over at DocumentSnap.com. Subscribe to the podcast on iTunes, Stitcher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure. The shownotes can be found at zacharysexton.com/13

We welcome new Asian Efficiency team member Brooks Duncan on the show to chat with Mike about solutions to common corporate productivity problems. If you work for an organization and are trying to make productivity systems work for you in a corporate environment, this episode will help with ideas about meetings, distractions, email, and more. […]

We welcome new Asian Efficiency team member Brooks Duncan on the show to chat with Mike about solutions to common corporate productivity problems. If you work for an organization and are trying to make productivity systems work for you in a corporate environment, this episode will help with ideas about meetings, distractions, email, and more. […]

Brooks Duncan from DocumentSnap (a.k.a. The Paperless Guy) is this episode's guest on The Productivityist Podcast where both he and host Mike Vardy talked about the idea of backing up and going paperless. Brooks sets things straight on the concept of going paperless, which often people think means just not using paper at all. He also recounts how he fell into the paperless lifestyle, and how people can also choose to do the same with theirs. Brooks and Mike walked through the process of easing into the paperless life, its benefits, as well as recommended apps to help us all transition into this lifestyle. On this episode, they discussed: Brooks' definition of ‘paperless' (02:11) and when did he decide to explore the paperless life (04:10). The best way of keeping track of the digital files upon switching to paperless (10:00). The framework / system / sample workflow to get it from paper to digital (13:24). Brooks' thoughts the rise of digital-analog hybrid notebooks (20:44) What were the benefits of the digital space (24:04) as well as its disadvantages (27:09) and security (29:11). The launch of the second version of The Paperless Security Guide (33:34). Related Links: http://www.documentsnap.com/ (DocumentSnap) https://evernote.com/products/scannable/ (Evernote Scannable) https://productivityist.com/productivityist-podcast-52-evernote/ (The Productivityist Podcast 52: Everything Evernote with Andrew Sinkov) https://www.kickstarter.com/projects/sliceplanner/slice-planner-first-notebook-connected-to-digital (Slice Planner) http://getrocketbook.com/ (Rocketbook Wave) https://www.amazon.com/gp/product/1400077303/ref=as_li_qf_sp_asin_il_tl?ie=UTF8&tag=vardyme-20&camp=1789&creative=9325&linkCode=as2&creativeASIN=1400077303&linkId=f0b6a94749ae6cb9dcd1a73b5e905d48 (Titan: The Life of John D. Rockefeller, Sr. by Ron Chernow) http://www.documentsnap.com/paperless-security-guide/ (Paperless Security Guide) https://twitter.com/documentsnap (Brooks Duncan (@documentsnap) | Twitter) Thanks for joining this week's episode. Want to support the podcast and get even more content? Check out the https://www.patreon.com/productivityist (The Productivityist Podcast on Patreon) to learn more!

Brooks Duncan (AKA: "Mr. Paperless"), Founder of Document Snap, shares expert tips, techniques, and strategies to go paperless successfully, right from the start. Learn about the "Paperless Cheat Sheet" that can help you get a handle on developing a system where you can easily find the document you need - when you need it!

Brooks Duncan helps individuals and small businesses go paperless at DocumentSnap.com where he writes about tools, workflows, and taking action. He’s a Chartered Professional Accountant and he has been a software developer and support manager in organizations from a three person startup to a 55,000 employee multinational. Brooks lives in Vancouver, Canada. In this episode, Zachary talks about […]

David and Katie talk with Brooks Duncan of DocumentSnap.com about his online business, the state of paperless and creating custom workflows for businesses and individuals. Thanks to MPU listener Jigar Talati for assistance with the shownotes this week!

Our Edit & Forget It Challenge and The Power of Saying No Happy New Year! Be sure to subscribe in iTunes and leave a review in the iTunes store! It helps others find the show! Thank you! Special Announcement: Especially for listeners in and around San Antonio/Austin, TX Our friend and colleague Karen Meade of Let’s Get Organizing will be hosting her annual Organize and Energize workshop. It’s on Saturday, January 19th, 2013 from 9:30 Am to 12:30 PM at TriPoint on North St Mary’s, in San Antonio, Texas. There’s a great lineup of speakers talking about organization, meal planning, health and fitness and Dan will be there talking about tech. For more information check out LetsGetOrganizing.com or Facebook.com/LetsGetOrganizing. Hope to see you there! Main Topics   Dan's Topic: Introducing the Edit & Forget It Challenge! 2013 Fewer Things in 2013  We're kicking things up a notch right off the bat this year and really stretch our commitment to simplifying our lives. We're challenging ourselves with what we call Edit & Forget It, 2013 Fewer Things in 2013. We'd love it if you'd consider joining us! We know this is a lofty goal and certainly won't be for everyone Our true focus is eliminating many things we truly don't need any longer and reach a point where we have what we need, appreciate it, and be able to enjoy some margin in our lives We don't really have "clutter" in our home since Vanessa is a Professional Organizer, so eliminating 2013 things will be a real challenge! It's good to have an accountability buddy when challenging yourself…and all of you that listen to the show will be our accountability buddies to keep us on track! We'd like to be your accountability buddies, too! If you'd like to join us for the challenge, just sign up on our Edit & Forget It List. Here's a direct link to that list on SimpleLifeTogether.com. Those who sign up will will get emails from us from time to time as a little bit of encouragement along the way No, you won’t get a trophy at the end of the Challenge, but in the end you'll probably have a place to put one if you did! Some Background: We were amazed when we heard it quoted in a presentation that the average American home has around 300K things in it! In raw numbers, 2013 things is just under 1% of that! That doesn't sound like much of a challenge does it? Truth be told, we think that figure counts each and every item So if you had a 250 piece Lego set it counts as 250 pieces That doesn’t seem too realistic to us and kinda makes getting rid of 2013 things no challenge whatsoever So we established some simple guidelines for ourselves To eliminate 2013 things from our home in 2013 the numbers work out, rounded up, anyways, like this: About 6 things per day About 40 things per week About 170 per month We're also including going paperless because that is a great way to eliminate paper clutter from your home. So, you may want to re-listen to Episode 6 and our interview with Brooks Duncan of DocumentSnap. We'll put some links in the show notes for the scanner we use and the one Brooks recommends. Edit & Forget It Guidelines: Note: We may have to come up with some additional guidelines for ourselves along the way based on any new discoveries or unanswered questions we run into. But we're starting with these: Things that normally go together or that you originally purchased together count as one, e.g. a pair of shoes counts as one (not 2), a deck of cards counts as one (not 52) a puzzle counts as one (not 150). Donated packaged food counts, thrown out food does not. Scanned documents count as one original if disposed of. A document is a document whether it is a single page by itself or a ten page document. Each scanned document counts as one item. Things that we don't ordinarily keep in our home (like junk mail, catalogs, etc) don't count for us as we recycle those immediately upon receipt.

Going Paperless & Making the Most of a Small Living Space Main Topics:   Going Paperless: Guest Interview with Brooks Duncan from DocumentSnap Be sure to subscribe in iTunes and leave a review in the iTunes store! It helps others find the show! Thank you! We had a fantastic interview with Brooks.  There's no doubt he's way out front as a lead expert in the field of going paperless.  Here is a list of questions we asked Brooks (you definitely should listen to the podcast because he gave some great answers and advice!): So, Brooks...who are you and how do you make people's lives simpler? Is it really possible to go paperless? What about... Tax paperwork (Brooks sent IRS guidance, too.  Links below.) Receipts Contracts Other docs that people have been "married to" forever? How do you recommend people get started with going paperless? What does the workflow look like, or are there lots of different workflows? Your article "We Are Our Own Worst Enemy When Going Paperless" is fantastic! Can you describe some of the challenges people face when going paperless? What equipment do you recommend and why? Mac PC Scanners Mobile device/apps Etc... Your Paperless Document Organization Guide and it's an amazing value...do you have other courses? How can people sign up for your newsletter? What is the best way for people to reach you? Website: documentsnap.com Twitter: @BrooksDuncan and @DocumentSnap Facebook: facebook.com/documentsnap Dan and Vanessa Discuss Tips for Small Home Living Planning Our "Dream Home"...five years of planning Taking Action...designing, saving, paying it off and then... Oooops! Rethinking Our "Dream Home"...reasons for our change of plans: affordable green living, time to travel and visit family, not wanting to be slaves to possessions Intro to Cece Reinhardt + Brenda Daugherty from the blog “On the Green Road” Downsized their lives Totally eco-refurb’d an Airstream remodel and lived full-time in their RV Now they’re transitioning to a 500 sf house and planning a complete eco-refurb of that, too! They blog about health, travel, self-sufficiency and as they say, “anything else that blows our skirts up.” Guest Post on On The Green Road from Katie White from the blog DIY Mother: “DIY Tricks to Make the Most of a Small Living Space” (Note: We added some tips, too! Our additions to this are Italicized) The main theme was: 
Reducing your footprint doesn’t have to be uncomfortable She also pointed out some of the advantages of living in a Small home. They are : Use less land and raw materials Cost less to heat and cool You’ll be less tempted to fill them with things you don’t need.  Ties right into the spin off of Parkinson’s Law we talked about back in Episode 004...“Storage requirements will increase to meet storage capacity" Kitchen Keypoints: Small kitchens can be noisy, crowded little pressure-cookers, breeding hot tempers and short fuses. Paint your kitchen in light, cool shades to help everyone relax, and if possible, coordinate the entire kitchen in two or three colors to avoid a busy, disorganized vibe. Another simple trick to increase the visual space in your kitchen is to try open shelving instead of cupboards. We have raised Euro-style cabinets off the floor so you can see under them...it adds visual depth. Also, a mix of solid frosted glass cabinet doors help, too. Tall upper cabinets really max out your vertical storage space. Pull-out lower drawers, versus standard cabinets are a lifesaver. Forego “uni-tasker” appliances and opt for multitasking appliances. Living Room Lessons: The easiest way to open up your living room is to get things off the floor. Instead of a clunky bookshelf, try wall-mounted shelves. Small house plants and lighting can also be placed on the walls or ceiling (Hanging plants are especially good for small living rooms).