Putting the AP in hAPpy

If you're company is a small or medium sized business, don't get comfortable about fraud – you're being targeted too.  Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters.Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Better Business Bureau Links:  Main Webpage:  https://www.bbb.org Scam Tracker:  https://www.bbb.org/scamtracker Scam News/Tips:  https://www.bbb.org/all/scamtips Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/ Michigan Better Business Bureau:  https://www.bbb.org/miprograms Validate Charities:  https://www.give.org Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Did you know you can find lots of fraud prevention resources from the Better Business Bureau?  In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud.   Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Better Business Bureau Links:  Main Webpage:  https://www.bbb.org Scam Tracker:  https://www.bbb.org/scamtracker Scam News/Tips:  https://www.bbb.org/all/scamtips Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/ Michigan Better Business Bureau:  https://www.bbb.org/miprograms Validate Charities:  https://www.give.org Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Is your vendor master file and customer master file the same?  Don't miss taking advantage of these key benefits when they are one in the same.  What are they?  Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Customer Master File Training (50% off Through 6/15/25):  3 Step Customer Setup & Maintenance Process Workshop Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors.  It's not that bad though….Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:   Training:  From an Accounts Payable Perspective:  Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting IRS:  Instructions for Forms 1099-MISC and 1099-NEC (Rev. April 2025) IRS:  Form 1099-MISC (Rev. April 2025)  https://www.irs.gov/pub/irs-pdf/f1099msc.pdf IRS:  Form 1099-NEC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099nec.pdf Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

World Password Day is the 1st Thursday in May every year.  For the ultimate and not surprising advice this year from the National Cybersecurity Alliance….  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:   National Cybersecurity Alliance:  Create and Use Strong Passwords Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it's really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Training: The BANK of AP: An Internal Control System to Combat Business Email Compromise Training: AVM 3 Step Vendor Setup & Maintenance process Workshop Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Vendor team members need to be vigilant when collecting and confirming bank account information.  Now, some vendors are doing the same.  If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams….Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Authentication Training (Free): AVM 3 Step Vendor Setup & Maintenance process Workshop Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against.  Plus what you can do instead. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    FTC Article:  Online search results: The good, the bad, and the scammyAVM Toolkit – Internal Vendor Request Form Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service.  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:  New Scam Alert: Ransomware Scam Letters Training:  Frauds and New Scam Alerts + How To Prevent Them  On-Demand Webinar:  Vendor Validations Recommended for Compliance - Manual vs Automated https://training.debrarrichardson.com/course/june2024-2Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist,  and electronic payment compliance.Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    On-Demand Webinar:  Vendor Validations Recommended for Compliance - Manual vs Automated Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-sessionVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

The FBI issued a Public Service Announcement that check theft via mail is increasing.  See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    On-Demand Webinar:  Avoid Paper Check Fraud When Paying Your Vendors – In 5 StepsNew Scam Alert: FBI Issues PSA On Check FraudVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed?  Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Free Training Sessions: https://training.debrarrichardson.com/free-training-sessions Plug Up the Gaps in Your Vendor Process to Avoid fraud, Fines and Bad Vendor DataAuthentication (Includes a Free Authentication Reference Template)Pressure Testing 101: How to Stress-Test AP Fraud Controls: https://www.iofm.com/ap/whitepapers/pressure-testing-101-how-to-stress-test-ap-fraud-controls Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud.  What can 3 confirmation calls do?   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:     Vendor Master File Tip of the Week > New Best Practice To Avoid Fraud When Making That Confirmation Call:  https://youtu.be/4Yv_D2hv76E Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

I still run into vendor teams that collect vendor banking information on voided checks or letterhead.  Is that still a best practice and if not, what else should be done?Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:   Vendor Master File Tip of the Week > Bad Practices When Changing Vendor's Banking:  https://youtu.be/0tNFDyvOhzg Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

It's getting close to tax reporting time for your reportable non-us vendors.  In this episode, let's talk about how to find those non-us vendors you didn't know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:     From An Accounts Payable Perspective: A Step-by-Step Approach to Distribute 1099/1042's and File On Time:  https://training.debrarrichardson.com/course/1099IRIS:  Small Volume E-Filing 1099-MISC and 1099-NEC: https://training.debrarrichardson.com/course/iris From an Accounts Payable Perspective:  Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting https://training.debrarrichardson.com/course/1099yearend Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's?  If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines…..Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Build a Watchlist Compliance Matrix to Avoid Fraud and Fines:  https://training.debrarrichardson.com/course/february2024 Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Now that most of you have distributed your 1099's to the vendor and filed the related forms to the IRS it's fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include... Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    8 steps to Clean Your Vendor Master File: https://training.debrarrichardson.com/course/cleanup Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor.  A classic business email compromise scam goes to court. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Article:  Business email compromise and invoice fraud – a duty of care on the innocent? https://www.aoshearman.com/en/insights/ao-shearman-on-tech/business-email-compromise-and-invoice-fraud-a-duty-of-care-on-the-innocent Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

I added two recommendations for vendor validations to add to your vendor setup and maintenance process.  See which ones they are and where to validate.   Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    AVM 3-Step Vendor Setup & Maintenance Process eGuide:  https://training.debrarrichardson.com/course/eguideWhich State Registered: OpenCorporates: https://www.opencorporates.com   Secretary of State Validation: Vendor Process Training Center - Resource Library - https://training.debrarrichardson.com/resourcesPEP Validation: TINCheck: https://www.tincheck.comCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com  

If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system.   Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    IRIS:  Small Volume E-Filing 1099-MISC and 1099-NEC: https://training.debrarrichardson.com/course/iris Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com

Welcome back.  In this episode I'll talk about how to find if a fraudulent payment happened in December during the busy year-end.Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information.  This is the 5th episode in this series of 5.  Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanup YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 4th episode in this series of 5.  Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 5.   Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Vendor Master File Tip of the Week: Don't Collect Vendor Banking From An Invoice https://youtu.be/kGQ9pUYTjZwDebra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 6.  Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Vendor Master File Tip of the Week:  Vendor Update Notifications https://youtu.be/XFnVRJSBj3kDebra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Vendor Master File Tip of the Week:  Vendor Update Notifications Debra R Richardson LLC:  New Scam Alerts Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Social Security Death Master File Resources: United States Department of Commerce through the National Technical Information Service: https://classic.ntis.gov/products/ssa-dmf/#Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (TInCheck and VendorInfo)Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

Yes, payments to corporations may be reportable.  In this episode we'll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported.  Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    IRS Publications:Instructions for Forms 1099-MISC and 1099-NEC (Rev. January 2024): https://www.irs.gov/pub/irs-pdf/i1099mec.pdf 2024 General Instructions for Certain Information Returns: https://www.irs.gov/pub/irs-pdf/i1099gi.pdf Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

It's getting toward the end of the year and now many of you may see the result of  three worst practices with vendor data that can lead to compliance fines.  If you want to know what are they and what you should be doing instead….. Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Training Session:  IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor Training Session:  IRS W-8BEN and W-8BEN-E Forms What to Look For When Accepting From Your Vendor  Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blogCustomized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Do you know what type of organizations the fraudsters are calling “easy pickings?”   Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Recorded Future News Article:  Tennessee school district loses $3.4 million to a fake curriculumDebra R Richardson LLC:  New Scam Alerts Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Want these immediate takeaways?Common security threats unique to the account payable functionResources for free and paid training to prevent fraudVendor setup and maintenance processes to avoid fraud5 Steps to customized training to prevent fraud Keep listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Download Handout and/or Watch Webinar Version On-Demand:  https://attendee.gotowebinar.com/register/3971755298539636063Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

It's 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it!  Make sure you know what tricks they will use in email as we come to the end of 2024.Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-trainingFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Don't you just love it when the IRS comes out with new forms?  Well, this form you probably will love!Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   IRS Form 15397:  Application for Extension of Time to Furnish Recipient Statements Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Watch On-Demand Webinar:  RECORDING - 20 Tips in 20 Minutes - Collecting and Validating Vendor Banking Details to Avoid Fraud Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

It's that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times.  Get 20 tips to do both…Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   Watch On-Demand Webinar:  RECORDING - 20 Tips in 20 Minutes:  Cleaning Your Vendor Master File & Keeping it Clean Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud.  For a 5-step process to avoid paper check fraud….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Watch On-Demand Webinar:  RECORDING - Avoid Paper Check Fraud When Paying Your Vendors – In 5 StepsFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don't want to complete the new form when they can't see why you can't just accept the old one especially when their information has not changed….Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor https://training.debrarrichardson.com/course/w9Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records?  To get tips on how to enter the legal name for a match….Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor https://training.debrarrichardson.com/course/w9Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

It's getting to that time of year where hopefully you are cleaning your vendor master file and now, you're wondering about your vendor data.  Why do you have some that have missing tax id's, why some didn't pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future.  This IRS Form W-9 Series is for you – and in this episode we're talking about common mistakes for vendors in that first tax classification.Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is.  The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking.    Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:     Free Authentication Training:  3 Step Vendor Setup & Maintenance Process Workshop https://bit.ly/3r3ZDr5 Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios.  Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Bloomberg Article:  ‘I Need to Identify You': How One Question Saved Ferrari From a Deepfake Scam Free Authentication Training:  3 Step Vendor Setup & Maintenance Process Workshop Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor's payments to them.  Now what?Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations.  Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Watch the Webinar Recording & Access the Handouts:  Validate Your Vendor's US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps  Free Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com 

Instant Payments are here and the FedNow® Service is now available with this new payment rail.  Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic.  I was surprised.  Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:   FedNow® Service Information:  Explore FedNow Instant Payments:  Free Authentication Training:  3 Step Vendor Setup & Maintenance Process Workshop Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The second form is the Vendor Banking Form.    Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    AVM Vendor Toolkit:   Vendor Banking Form – Template Free Authentication Training:  3 Step Vendor Setup & Maintenance Process Workshop https://training.debrarrichardson.com/course/vendoronboardingworkshopVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The first form is the Vendor Setup Form – with a twist.  Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    IRS Substitute Form Requirements:Instructions for the Requester of Form W-9Instructions for the Requester of Forms W-8BEN, W-8BEN-E, W-8ECI, W-8EXP and W-8IMYFree Authentication Training:  3 Step Vendor Setup & Maintenance Process Workshop https://training.debrarrichardson.com/course/vendoronboardingworkshopVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Remember the days where it was easier to spot an email from a fraudster because it had poor grammar?  Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay.  But there are still red flags you can look for….and controls you can put into place to mitigate. Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:   Free Authentication Training:  3 Step Vendor Setup & Maintenance Process Workshop Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

When was the last time you reviewed your security roles and what access is included?  Reduce the potential for fraud by restricting who has access to your vendor data.  Why?  Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud.  Discover how the vendor team can implement a security audit with minimal IT input - in 5 steps.  Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    On-Demand Webinar:  In 5 Steps:  A Security Audit to Protect Vendor Data and Avoid Fraud Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

If you are worried that artificial intelligence will take your job that's a sign that you need to take control and flip that around.  Use Artificial Intelligence tools to keep your job!   Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:    Vendor Process Training Center:  User Driven AutomationResource for Artificial Intelligence (AI) Tools:  Future Tools Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to  sending letters to vendors to avoid the complicated process of transferring that property to the applicable states.  In between those steps, there are four vendor setup and maintenance tasks that might make the process easier.Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Training Session: From an Accounts Payable Perspective:  A Step-by-Step Approach to the Unclaimed Property ProcessVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com

I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included.  Keep Listening.  Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  Links mentioned in the podcast + other helpful resources:    Authentication.Valdiation.Management™ (Free Authentication Section): 3 Step Vendor Setup & Maintenance Process WorkshopVendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)Vendor Process Training Center:  https://training.debrarrichardson.comFree Live and On-Demand Webinars: https://debrarrichardson.com/webinarsVendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanupYouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas?  Email me at debra@debrarrichardson.com Music Credit:  www.purple-planet.com