The Ridiculously Good Virtual Assistant Show

Market research. Target market. Market research isn't just for big companies with budgets and focus groups. It's one of the smartest and most confidence-building steps you can take as a VA business owner. Because when you understand who your target market is - what they care about, what they struggle with, and what they'll happily pay for - you stop guessing. You stop throwing out random offers and hoping something sticks. Instead, you start building a business that actually fits your people. Let's dig into what market research really is, how to do it simply, and how it helps you find your target market as a VA. You can spend hours scrolling through Facebook groups or sending out surveys, but nothing replaces real conversation. Talking directly with people in your potential market is where the gold is. That's where you discover what they truly struggle with, how they describe their challenges, and what kind of help they're actually willing to invest in. And like I said off the top: most VAs shy away from that step. They worry about bothering people or not knowing what to say. But the VAs who build real confidence, and real businesses, are the ones who actually have those conversations. If you're ready to get past the hesitation and learn how to connect with your target market in a way that feels natural and comfortable, I can help you with that. This is one of my favorite things to work on with my private coaching clients. Helping you make real market research connections so you can identify your niche, your audience, and your value with confidence and clarity. So if that's something you know you need, let's talk about it. You can connect with me at YourVAMentor.com/links. Let's chat about where you are right now, and what you need to do to move forward. Because once you understand your target market on a personal level, everything about your business starts to click: your pricing, your messaging, your confidence, and of course, your results. Don't be shy to reach out for a chat. I'm here to help. It's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. That's all I've got for you this week. I'll see you next time!

Let's talk about burnout. It's something that most virtual assistants eventually face - are you there right now? You know that feeling when you've been pushing hard for too long, saying yes to too many things, juggling client work, admin, marketing, maybe even your family or another job … And suddenly everything just feels… heavy? You're exhausted, unmotivated, maybe even resentful of the work you used to love. That's burnout. And it's something confident, successful VAs work hard to prevent, not recover from. Burnout isn't a badge of honour. It's a sign that something deeper in your mindset, boundaries, or systems is out of alignment. So today we're going to talk about: The real reason burnout happens (it's not just because you're busy or tired). How to identify the specific things that drain your energy (and what to do about them). And the daily mindset habits that help you stay calm, clear, and in control (even when your business is growing fast). If you're ready to grow your VA business in a way that feels sustainable, without losing your spark, your sanity, or your patience, I'm here for you today! When you build systems, say no with confidence, and create daily habits that support your energy, your business becomes lighter, smoother, and more fulfilling. And if you're ready to go deeper into building that kind of business, one where you grow confidently without burnout, I'd love to help. Reach out to me at YourVAMentor.com/links to chat. It's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. Protecting your energy isn't selfish. It's smart business. Your clients do it. Their clients do it. And you need to do it too. When your energy is strong, everything else flows better - your work, your results, your confidencez and then of course your income. So unplug when you need to, protect your peace, and keep building your business with that calm, clear confidence that you know is in there. You have to shine a light on it every day to see it! Protecting your energy as a VA isn't about doing less, it's about giving yourself permission to pause, reset, and create systems and boundaries that keep you from burning out. When you step back to recharge, you come back more focused, more confident, and far more effective. That's what sustainable success really looks like. Thanks for tuning in to this episode of The Ridiculously Good VA Show. That's all I've got for you this week. I'll see you next time!

In this episode we are talking about a topic that brings up a lot of emotions for VAs - raising your rates. Now before you brace yourself for a wave of anxiety, take a deep breath. We're going to talk about how to raise your rates without the fear spiral — because this isn't just a numbers issue. It's a mindset and a boundaries issue. When you move into higher-level work, your clients expect to pay higher rates. Clients who value expertise don't want "cheap." They want reliable, proactive professionals who bring results. The fear doesn't disappear the moment you send that email or update your pricing page. You might still second-guess yourself. You might worry about whether a client will respond negatively. You might even be tempted to backtrack or offer a discount just to make the discomfort go away. That's totally normal. But it's also exactly where your confidence muscle starts to grow. If this episode is making you go yep, that's me - and if you're ready to grow your income without the fear spiral, I'd love to invite you to connect with me to talk about it. We can work together to go deeper into pricing strategy, packaging your services, and building the confidence to attract - and keep - higher-level clients who value what you bring to their business. Find me at YourVAMentor.com/links. Confidence in your pricing comes from clarity in your value. You've earned the right to grow, and it's time your rates reflected that. Let's do it together! I'm here to help. It's the only reason I'm here at all is to become a ridiculously good virtual assistant. I'll see you next week for another mindset episode, this time about boundaries and burnout. That's all I've got for you this week, thanks so much for tuning in - I'll see you next time!

Hey there I'm your host, Tracey D'Aviero, The Confidence Coach for Virtual Assistants, and today we're talking about one of my favourite topics: systems. We're going to talk about how to stop trying to reinvent the wheel every week, and how setting up systems can help you grow your business with confidence and consistency. Because here's the truth: being busy is not the same as being productive. And for too many VAs, those two things get mixed up. Not just VAs, actually. But yes, us too. Let me start by defining what I mean by reinventing the wheel, in case I'm aging myself and you are saying what the heck is she talking about?? Reinventing the wheel means trying to find a new way to do something that has already been established. That exists and that works. You don't have to create something new for each aspect of your business. There are strategies that work. Checklists that exist. Platforms that help your automate. You aren't starting from ground zero every time you do something new in your business. The wheel has been invented already, and it works! Assess what you need to plan or automate, and get it done. You deserve to run a business that feels smooth, predictable, and scalable, because that's how you step fully into your role as the CEO of your VA business. Let's revisit today's quote: You do not rise to the level of your goals. You fall to the level of your systems. Doesn't this just make so much sense? Your systems can make or break your- so don't overthink it all and just get them in place. Use them, follow them, and grow your VA business. Stop trying to reinvent the wheel. Stop trying to figure out new ways to do stuff if there is already a good way in place. Stop running and identify where you can slow down and still get more done. Stop rushing through client tasks and saying yes to everything, and step back and check, is there an opportunity here for growth? I guarantee you when you take that step back you will see where your path is. I can help! It's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. If this episode resonated with you, take a minute to share it with another VA who could use a little systems sanity. If you are ready to get some help, jump over to YourVAMentor.com/links to connect with me, to pick up one of my VA resources, or to work with me. And don't forget, your challenge this week is to audit one area of your business and find one process to automate or document. You'll be amazed at the confidence that comes from even having one small system in place that wasn't there before. See you next time!

Hi I'm your host Tracey D'Aviero, The Confidence Coach for VAs, and today's episode kicks off a brand-new series all about growth. This is not beginner basics, but the real mindset, systems, and boundaries that help you go from simply working as a VA to running a business that works for you. And to start things off, we're tackling one of the most important shifts you'll ever make in your business - the shift to being a CEO. This is all about thinking like a business owner, not a task taker. It's the difference between just doing the work and leading your business. When you step into the CEO mindset, you're not just building a business, you're building your future. And if this episode is hitting home, and you're ready to really step into that next level, the one where you're not just getting clients but choosing the best ones, charging what you're worthand what you want, and running your business like a successful business woman ... then I'd love to invite you to work with me to get there. I offer private and group coaching for VAs who are ready to stop thinking small, who want to get confident about their value, and who want to grow their business strategically. I'm here to help. It's the only reason I'm here at all, is to help you become a ridiculously good virtual assistant. Next week, we'll be talking about systems that make you scalable. How to set up your business so you can grow without burning out. Until then, remember: you are not just a VA. You are the CEO of your business. Act like it, believe it, and build from there. That's all I've got for you this week. I'll see you next time! Work with me: https://YourVAMentor.com/links

Today, I want to talk about something I see so many VAs struggle with: marketing. More specifically, why so many VAs feel stuck or frustrated when trying to get great clients, and how the solution often isn't working harder, it's working consistently in small, daily ways. You guys know I tell you this all the time. Small daily actions will help you make progress in any area than booking in huge amounts of time less often. Marketing isn't about the one big launch, the perfect social post, or chasing clients. It's about showing up every single day in ways that attract the clients you want and deserve. And today, I'm going to break down why that's true, what it looks like in practice, and how you can start implementing daily marketing actions without feeling overwhelmed. Consistency beats intensity every time. Showing up regularly, even with tiny actions, is what creates trust, builds relationships, and attracts the clients you want. If you want a step-by-step plan and support to implement this in your business, get in touch with me. I can help you create yours. It's the only reason I'm here at all - to help you become a ridiculously good virtual assistant. Being confident is promoting your services can be a real stretch with all that imposter syndrome and stuff that pops up for us. If it's keeping your stuck where you are, it's probably time to get help. Great clients aren't found in a single post or a viral launch. They're found by showing up consistently, taking small daily actions, and building trust over time. Start today. Pick your actions, commit to them, and watch the momentum build. Your future clients are waiting for you, and daily marketing is the bridge that takes you right to them! I'm here to help you get where you want to go. That's all I've got for you this week. Thanks so much for tuning in. I'll see you next time!

In this episode I want to talk about a very important topics for VAs ... identifying what type of VA you are. This is something I see so many VAs struggle with, especially when they're starting out, but also even years into business. The question comes up again and again: What services should I offer? Should I niche down? Should I just try to learn something that's in demand? Today I'm going to walk you through some of the thought processes that can help you get clear on this, without giving you a one-size-fits-all answer. Because the truth is, the “right type of VA” looks different for everyone. Now, if you're listening and thinking, “Okay, I get this, but I still don't know how to put all the pieces together”. Don't worry, I've got something for you. I created a fun and easy quiz called What Type of VA Are You? It's designed to help you identify your natural strengths and figure out how those can shape your VA business. It only takes a few minutes, and you'll walk away with some results and cool info that give you clarity about the services and direction that are the best fit for you. So after you finish listening to this episode, head over and take the quiz at YourVAMentor.com/quiz. I can't wait to hear what type you get! Remember, the best VA business is the one that's built around your strengths, your passions, and the clients you most want to serve. That's what I tell you every week and I'm here to help. It's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. Thanks for listening. That's all I've got for you this week. I'll see you next time.

Let's talk about something kind of exciting, and incredibly practical: content creation using AI. Chat GPT to be precise. Now before you roll your eyes and think, I'm not a tech person, I don't want robots writing my stuff, or I don't have time to learn another tool… I want you to know this episode is for you. This is about working smarter, not harder. It's about getting support with your content creation so you're not staring at a blank screen every week. It's about using tools like ChatGPT to help you show up consistently, confidently, with content that connects and converts. So if you're a VA who struggles with marketing, or content planning, or you've just been winging it when it comes to what you post… this episode is going to change how you look at AI. And how you use it to build your business.   Now, if you're listening to this and thinking, “Okay Tracey, I want to try this but I'm still not sure how to get started…”, I've got just the thing for you. I'm running a live workshop called Create Content with ChatGPT, where I'll walk you through exactly how I use it to brainstorm, structure, and draft content every week. You'll get: ·       My favorite ChatGPT prompts for content creation ·       A plug-and-play content workflow you can use in your VA business ·       Live demo of how to tweak and personalize Chat GPT output ·       And of course , time to ask questions and get real support Whether you're creating content for your own business or for your clients, this workshop will help you feel more confident, more consistent, and more creative,  without adding hours to your schedule. The workshop is happening in November, if you're interested in registering send me a DM. I'll share details for registration soon at YourVAMentor.com/links That's it for today's episode! I hope this has helped you see AI as a tool for your creativity, not a threat to it. You don't have to do content creation alone. You don't have to burn out trying to be original every week. You just need the right support and the right strategy to show up confidently. If this episode sparked some ideas for you, come tell me! I'd love to hear how you're thinking of using ChatGPT in your business. You can DM me on social media, or drop a comment on today's post. And you should sign up for the workshop. It's going to be ridiculously good! :) I'm Tracey D'Aviero The Confidence Coach for VAs. I'll see you next time!  

Today we're talking about something that I know so many of you are dealing with right now: how to start your virtual assistant business while you're still working a full-time job. This is a very common question I get from aspiring VAs. Maybe you're working 40 hours a week, maybe more. You've got responsibilities, a family, and let's face it, life is busy. How can you fit more in? But you also feel this pull toward building something of your own, something that gives you freedom and flexibility. And that's where your VA business comes in. So today we're going to walk through how you can get started, even if your schedule already feels packed. We'll look at the mindset shifts, the practical steps, and the strategies that will help you balance both worlds until you're ready to take the leap into working for yourself full-time.   And if you listen today and think, “Okay Tracey, I'm ready to do this, but I need a clear path to follow,” that's exactly why I created my Getting Started as a Virtual Assistant Self-Study Program. This is a step-by-step program that walks you through setting up your VA business the right way, without the overwhelm, and without wasting months trying to figure it out on your own. You'll learn how to choose your services, set your rates, get the right systems in place, and start finding clients. And the best part? You can work through it at your own pace, in the time you have available, even with your full-time job. It's only $97, and it will save you so much time, energy, and second-guessing. So if you're serious about getting your VA business off the ground, head to YourVAMentor.com/links and register today. That one small step could be the start of something completely life-changing. Remember, starting small is still starting. Every step you take brings you closer to the business and the life you want. You can do it, and I'm here to help! It's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. I'm Tracey DAviero, the Confidence Coach for VAs. I'll see you next time!

Today we're talking about a question I get all the time from both new and experienced virtual assistants: What are the best services to offer as a VA? This question usually comes up because VAs want to stand out, they want to attract clients who are excited to work with them, and they want to know they're building a business around services that will actually sell. But sometimes it comes up because VAs are looking to see what's popular (that doesn't matter, fyi). In today's episode, we're going to look at what makes a service “the best,” how to choose what fits you, and I'll also share some of the most in-demand services right now in the VA industry. I'll leave space for you to reflect on your own skills and preferences as we go through this.   So, if you're ready to stop trading hours for dollars and start attracting clients who value what you do, you'll want to sign up for my Packages Workshop. It's taking place in November. You can visit YourVAMentor.com/links to get details when they become available. That's it for today's episode, the best services to offer as a VA. We talked about why choosing the right services matters, the categories of services available, how to decide which ones fit you best, and the importance of packaging them in a way that your clients understand. Remember, the “best” service is the one that matches your skills, your interests, and your clients' needs . It's about what you do and what you love to do. And of course when you package it well, you'll stand out in a crowded VA market. Thanks for tuning in to The Ridiculously Good VA Show. I'm Tracey D'Aviero, The Confidence Coach for VAs. That's all I've got for you this week. I'll see you next time!

If you're moving away from hourly work and toward packages, or if you're already doing project work for clients, this episode is going to give you practical things to think about when it comes to managing your time well and delivering excellent results. We'll break it all down today, including: why time management is basically a whole different ballgame with packages and projects. We'll talk about the most common time traps VAs fall into with this kind of work, how to shift your mindset and plan your days differently, and how your own time management directly impacts your confidence and client relationships.   If this episode resonates with you and you're ready to build packages that are clear, valuable, and manageable from a time standpoint, then you're going to love my upcoming Packages Workshop. I'm doing a series of live monthly workshops this fall and you can join one or all of them. The series is $397, and each workshop on its own is $129. Last week I told you about my Marketing Workshop. It's called Clients on Repeat: Simple VA Marketing Strategies. That's taking place in September. This one on Packages is called From Chaos to Clarity: Package Your VA Services. We'll do it in October. In this Packages workshop, we'll walk through: What services to include in your packages How to price based on the value and your actual time How to structure your week so you can deliver confidently And how to set boundaries that protect your energy and schedule This isn't theory. It's hands-on, practical support to help you stop winging it and start feeling in control. I'll tell you about the others in the upcoming episodes. DM me if you want to know what's coming up or how to register for one of these episodes. Or go to YourVAMentor.com/links to get details as they become available. That's all I've got for you this week. I'm Tracey D'Aviero, The Confidence Coach for VAs. Thanks for listening. I'll see you next time!

If you've been avoiding marketing because it feels intimidating, time-consuming, or like you have to become this whole other person just to “sell yourself,” this episode is for you. I'm going to walk you through how to keep your marketing simple, effective, and doable, without spending hours creating content you never post, or chasing clients who don't even value what you do. And yes, I'm going to share how you can start marketing in a way that actually works, without making it your full-time job, because, let's be honest, your full-time job is working with clients.   Marketing doesn't have to be overwhelming, exhausting, or fake. When you simplify it, it becomes something you actually want to do, because you can see the direct connection between your actions and your results. If you want to learn how to create a simple, effective marketing plan that actually works for your VA business, I'm hosting a Marketing Workshop in September that you won't want to miss. In this live session, I'll walk you through: How to choose the right marketing method for your personality and schedule How to identify and attract your ideal clients How to create a weekly plan that keeps you visible without eating up your time You'll walk away with a clear, doable marketing strategy you can start using the very next day. If you're interested in the workshop, DM me to get the details. Marketing can be simple... you just need the right plan and the confidence to show up. I'll help you build both in the workshop. It's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. I'm Tracey DAviero The Confidence Coach for VAs. That's all I've got for you this week. I'll see you next time!

Let's talk about a mistake that I see far too many virtual assistants making. It's one that can significantly slow down your business growth and keep you stuck working with the wrong clients, or even no clients at all. That mistake is: avoiding networking. A lot of VAs underestimate the value of building relationships and connecting with others, both peers and potential clients, because they think that networking is just about sales, or that it's only necessary if they're “desperate” for clients. In this episode, we're going to talk about why avoiding networking is such a huge mistake, what happens when you rely solely on passive marketing, and how to shift your mindset around connecting with people so that networking becomes something you actually enjoy as part of your regular business routine. I'll also share some of the most common myths about networking that I see holding VAs back. And of course, I'll plant the seed for how you can work with me if this is an area you want to get better at. Ask yourself this: where do I need to show up more? Who can I reconnect with this week? What small networking habit can I build into my routine? If you need ideas or want some support making networking feel natural and easy, I'd love to help. Come find me on social at https://YourVAMentor.com/links, or better yet, jump into one of my live trainings where we can work on this together. I'm here to help. It's the only reason I'm here at all is to help you become a ridiculously good virtual assistant. Because you never know where your next client - or your next GREAT client - might come from. That's all I've got for you this week. I'm Tracey D'Aviero the Confidence Coach for VAs – and I'll see you next time!

Today we are talking with co-founder of Kirmada Rik Yapp. Rik and his partner Adam created Kirmada as an all in one solution for Virtual Assistants to manage their business and client work easily, without opening a million browser tabs. Kirmada combines all of the technology that VAs need - workspaces, time tracking and management, team task organization, file management and social media, in an all in one system created JUST for VAs. Tune in to learn about: Why this system was created What it will help you do Why it's an essential tool for VAs to run their business Why it's a no brainer to start using And a whole lot more! To get in touch with Rik at Kirmada, connect with him or book a demo here: Website: https://kirmada.com About Kirmada: Adam Engberg and Rik Yapp met for a virtual beer (the beer was real, the meeting was virtual) to discuss “Project Kirmada”. Rik, with a brain the size of a planet, challenged everything, and after a gruelling couple of pints it was decided we should see if we could do it. We brought in another brain, Max Paukovs, overseer of our crack coding team of Kristaps, Ritvars, Martins, Atis and Valdis. They worked on proof of concept code. The code worked. We moved on.  Over the next two years, we raised investment, both institutional and private, launched and tested the beta version, got things wrong, made them right, got more things wrong, heard feedback (some harsh, some amazing) and developed Kirmada to become the app small businesses need to organise their client workloads, boost productivity, and increase billable revenue. Everyone who saw the concept during development “got it” and we were able to build an impressive cap table of investors which includes an Australian investment fund and the legendary ex-CFO of Google, Patrick Pichette. Now our team has grown to include Fran, Genevieve, Tim, Callum and Mills and we're pushing ahead with an exciting development roadmap to deliver our goal of the ultimate business and personal productivity tool. Enjoy!

We are back with another mistake that Virtual Assistants make. This one often happens in the early days, but honestly, sometimes even years into their business. It's not defining their services clearly. And when I say “clearly,” I don't mean just listing a few tasks on a website or profile and hoping clients will figure out how they can use you. I mean really understanding what you offer, how it helps, who it's for, and how you're packaging it and positioning it. Because when that isn't clear, nothing else in your business works the way it should. Let's talk about why this happens, what it causes, and what you can do instead. When you can define what you DO, you also define what you won't do. Clarity is key, and making the choice to do this and not that is what is going to help you set yourself apart from other VAs. Your clients will notice and will find you because you do that. And I'm here to help you. It's the only reason I'm here at all, to help you become a ridiculously good VA. Let's talk about how you can get clear on the services you offer your clients. Go to YourVAMentor.com/links and connect with me or reach out to chat about it. I'm Tracey D'Aviero, The Confidence Coach for VAs. That's all I've got for you this week. I'll see you next time!

One of the things that keeps us stuck MOST as VAs is trying to get it all right before putting yourself out there. At every stage of our business. But it's the one thing that will keep you from the success you deserve.   One of the biggest mistakes I see virtual assistants make (and something I've also wrestled with in my own business) is waiting until everything is perfect before taking action. Now let's be clear right away: perfection is a lie. It's a delay tactic. It's fear dressed up as being responsible or professional. And if you fall into this trap, it will keep you stuck for far too long. In this episode, I want to talk about this extremely common mistake and cover why striving for perfection is holding you back more than helping you. And I'll share what you can do instead to move forward confidently, even when things feel a little messy or uncertain. And of course, if this episode hits home, I invite you to work with me. I can help you stop overthinking and start doing. With a plan, with clarity, and with support. You've got this. And if you want help getting out of the waiting game and into momentum, you know where to find me.  If you're tired of waiting and want a plan to move forward with clarity and confidence, let's work together. My coaching programs are designed to help you simplify your business, stop second-guessing yourself, and take consistent action. No perfection required. You can find links to all of my trainings and coaching at YourVAMentor.com/links. It's the only reason I'm here at all is to help you become a ridiculously good VA. I'm Tracey DAviero The Confidence Coach for VAs. That's all I've got for you this week, I'll see you next time!

Mindset isn't just some fluffy concept reserved for self-help books and vision boards. It's the foundation of your business. Your beliefs, your self-talk, your expectations. These are the things that shape your actions every single day. And in turn, those actions determine the results you get. In this episode, I want to talk about the one mindset shift that I believe every VA needs to make in order to grow a truly successful business. Not just a side hustle. Not just a bit of extra income. But a sustainable, fulfilling, well-paying VA business that you're proud to run. Most of the VAs I work with already have the knowledge. They've taken the courses, they've learned the tech, and they've even started putting themselves out there. But they still find themselves playing small. They second-guess everything. I help VAs just like you shift into that confident business owner mindset, and combine that with practical strategies to attract clients, price your services, and grow sustainably. If that's something you know you need, reach out to me. I'd love to support you. I'm here to help – you know that's the only reason I'm here at all – to help you become a ridiculously good VA. Remember, you don't have to wait until you feel confident to act like a business owner. Confidence comes from taking action. From showing up. From deciding that you're done playing small. The shift starts with a choice. And you get to make that choice today. If I can help, let me know. In the meantime, be sure to connect with me on your favourite social media platform. Find my links at YourVAMentor.com/links. That's all I've got for you this time. I'm Tracey D'Aviero, The Confidence Coach for VAs and I'll see you next time!

I want to get back to basics a bit today and talk about your virtual assistant website. Whether you have just started your business, are just getting your website together, or have been around a while and want to update yours, in this episode we talk about what you need to focus on to make yours work best for you. It can feel overwhelming at any stage but that's the important thing – is that it actually does what it's supposed to do. So many VAs either avoid building a website entirely, or they slap one together just to say they have one. But here's the truth: your website isn't just a business card. It's a trust builder, a lead qualifier, and, when done right, a quiet salesperson that works 24/7. Today, I want to walk you through what your VA business website should actually include. No fluff, no filler, just the essentials that will help your visitors feel confident enough to take the next step with you. And of course, if you're not sure what your next step should be, you can always work with me on this. Helping VAs build strong, simple websites that speak directly to their ideal clients is something I do often—and it doesn't have to be complicated. If you're in a place where you're updating or building your website and you're not sure if it's doing what it should, I can help. It's the only reason I'm here at all is to help you become a ridiculously good virtual assistant! If you want to work with me or learn more about my coaching, courses, or membership programs, just visit YourVAMentor.com/links. You can start by connecting with me on your favourite social platform. You don't have to do it all at once. You just have to make sure that your site is working for you. It's a marketing tool, not a burden. When you get really clear on what you do, who you help, and why it's important for them to get your help, the website part is actually pretty easy. It's just there to tell them.   That's all I've got for you this week. I'm Tracey D'Aviero, The Confidence Coach for VAs and I'll see you next time!

You're a virtual assistant. You've invested time, energy, and money into your business. But here's the reality: The VA market feels crowded. It feels competitive. Sometimes it seems like everyone's offering the same services, the same skills, at the same prices. Doesn't it? So how do you rise above all that noise? How do you stand out in a way that attracts your ideal clients and lets you build a business that's both profitable and fulfilling? That's exactly what I want to unpack with you today. Because the secret to standing out isn't about trying to be the loudest or cheapest. It's not about having the flashiest website or the most complicated service packages. No, the secret to standing out is much simpler. And it starts with confidence and clarity. Let's talk about 4 secrets to standing out.   Standing out in a crowded VA market isn't magic or luck. It's about showing up with clarity, confidence, and value. It's about leaning into who you are and what you do best. I know you can do this. I'm here to cheer you on and guide you if you want. It's the only reason I'm here at all, is to help you become a ridiculously good VA. If you want to work with me or learn more about my coaching, courses, or membership programs, just visit YourVAMentor.com/links. You can start by connecting with me on your favourite social platform. But if you want me to help you create a tailored offer or craft your marketing message? Let's do it. Remember, standing out starts with one step. Take that step today. That's all I've got for you today.  Thank for tuning in, I'll see you next time!

That phrase “I have no experience” can stop you in your tracks. It's a very common question that I get asked when women are looking to start a VA business, or are struggling after having started. But today I want to shift that story for you. You don't need years of VA experience to land your first client. You don't even need to wait to “be ready.” What you do need is a smart approach, a clear offer, and the confidence to show up and communicate your value. Even if it's not backed by client testimonials or a big portfolio. And yes, this actually works. My clients have done it. I've done it. And if you're listening, you can do it too. Today we're breaking down: Why “no experience” isn't the dealbreaker you think it is 5 specific things you can do today to attract your first client The mindset shift that turns “newbie” into “advantage” And how working with me can help you get there faster and easier   If you're listening and thinking, “I want to do this, but I'm scared I'll do it wrong”, that's exactly where support makes the difference. I've helped so many new VAs move from stuck and spinning to landing clients, building confidence, and finally making money doing something they enjoy. If you want help, with your service, your offer, your mindset, or your plan, come work with me. I've got resources, programs, and simple steps that meet you exactly where you are, even if you think you are starting with “no experience.” Let's turn that into your first client together. It's the only reason I'm here at all, is to help you become a ridiculously VA. Drop me a DM to chat about where you are stuck. I'm on all the social media channels, so find me where you are. Or go to YourVAMentor.com/links to connect with me. That's all I've got for you this week. I'm Tracey D'Aviero, The Confidence Coach for VAs - and I'll see you next time!

Referrals are one of the most powerful and trustworthy ways to get new clients. Not only are they easier to close than cold leads, but they often come with built-in credibility and urgency. It's someone saying, “You've got to work with Tracey, she's exactly what you need.” People often ask for referrals at the exact time that they are looking for help, so the urgency comes into play there. And what's even better? You don't need to have been in business for years to benefit from referrals. You can start generating them no matter what stage you're at. In this episode we'll talk about why referrals are gold, what makes a virtual assistant 'referable', 3 referral sources to tap into right now, and creating a simple system to collect referrals. If visibility and getting clients is something you've been struggling with, I can help. It's the only reason I'm here at all, is to help you become a ridiculously VA. Drop me a DM to chat about where you are stuck. I'm on all the social media channels, so find me where you are. Or go to YourVAMentor.com/links to connect with me. Let's get your message clear and get you in touch with people who can refer you to the people they know, that need you. That's all I've got for you this week. I'm Tracey D'Aviero, The Confidence Coach for VAs - and I'll see you next time!

Should you offer discounts or free work as a virtual assistant? It feels like a strategic move at first, doesn't it? You think maybe offering a free trial or a discounted rate will help you land your first few clients. You imagine those clients being so impressed with your work that they'll stay on, pay full price later, and send you referrals. But does it really work like that? What do you think? Time to look at this with a fresh perspective - in this episode I want you to get a clear, confident answer to this question - and more importantly, a pricing approach that supports your long-term success, not just your short-term comfort. Because that's really what wanting to work for free is all about. Confidence comes from charging what you're worth. It comes from setting boundaries. It comes from building a business that actually supports your life. It comes from a strategy and daily actions that work to get you clients. And if you don't know how to do that yet—that's okay. That's what I'm here for. If this is something you've been struggling with, if you've been offering free work, undercharging, or second-guessing your prices, let's fix that together. If you need support to move faster and with more clarity, I'm here… It's the only reason I'm here at all, is to help you become a ridiculously VA. Drop me a DM to chat about where you are stuck. I'm on all the social media channels, so find me where you are. Or go to YourVAMentor.com/links to connect with me. We can work together to look at your pricing, packages, and positioning, and we align everything to the business you want to build. No guesswork. No fear-based decisions. Just clear steps and real confidence. And great clients!!! You deserve better than “just getting by.” Let's build something stronger for you - and for your clients. I'm Tracey D'Aviero, The Confidence Coach for VAs - and I'll see you next time!

What is the illusion that readiness creates? Let's get something clear right from the start: “Feeling ready” is a myth. It's not a real thing. It's a feeling. But it's not a milestone you suddenly arrive at. It's not a box you check off. It's not something you get handed after watching 10 webinars or reading a few books. It's an illusion. And the longer you wait for it, the longer you stay stuck. What you actually need is courage and a decision. That's it. It's easy to think you need more training, a better website, more confidence, or even more time before you can truly start your business or move it forward. But what you're actually doing is using “not ready” as a shield. A form of protection. If you never launch, you never fail. If you never promote yourself, no one can judge you. But the flip side? You never grow. You never help anyone. And you certainly don't build the VA business you say you want. I've seen it over and over again with the VAs I coach, and I've experienced it myself. I remember struggling to have the VA business that I wanted. I took every course I could find (free of course), and I kept adding to my arsenal of learned stuff. I didn't really set goals, because I didn't feel ready. I didn't do any networking, because I didn't feel ready. I didn't promote my business, because I wasn't quite …. ready. Well, I'm here to tell you now that the longer you stay your own little secret, the more you will struggle. Stop waiting, and start being a ridiculously good virtual assistant. If you need support to move faster and with more clarity, I'm here… It's the only reason I'm here at all, is to help you become a ridiculously VA. Drop me a DM to chat about where you are stuck. I'm on all the social media channels, so find me where you are. Or go to YourVAMentor.com/links to connect with me.

Let's talk about something that's not acknowledged enough in the VA world, but that's almost always at the root of the biggest struggle new and growing virtual assistants face. You're not getting hired. Not because you're not talented or capable. But because your confidence hasn't caught up to your potential yet. There's a reason this episode is called Confidence First, Clients Second. Because it's the truth. Your confidence is the foundation and everything else flows from that. Without it, you're going to hesitate, procrastinate, and undercharge. You'll be afraid to promote yourself, unsure how to talk to potential clients, and second-guess every decision you make. And when that kind of energy shows up in your business, it's also what potential clients pick up on, even if you don't realize it. Now, I want to be really clear here. This doesn't mean that you have to feel 100% confident before you can land your first client. That comes with experience. But if you're stuck in a place where you're doing all the things... posting content, scrolling job boards, applying to RFPs, and nothing is working, the issue probably isn't strategy. It's probably YOU. If you're struggling to get clients right now, I want you to take an honest look at how you're showing up. Are you confident? Clients are secondary. Confidence is the starting line. That's the shift that turns effort into results. Believe in you and your clients will too. Remember that quote we started with: With confidence, you have won before you have started. Approach each conversation you have as that winner! That's your key. If you need help finding your confidence I can help. It's the only reason I'm here at all is to help you become a ridiculously good VA. Reach out to me on social media to chat. Let's have that conversation where I can make that light bulb come on for you, to remind you of how amazing you are! And if you want to work with me, check out all of the ways you can do that, from free stuff to private coaching options at YourVAMentor.com/links Thanks for tuning in this week, I'm Tracey D'Aviero The Confidence Coach for VAs - I'll see you next time!

Let's talk about money. More specifically, your rates. If you're still charging the same hourly rate you started with, this episode is going to give you the confidence boost you need to raise your prices and own your value. You've likely heard this quote before. Warren Buffett said, “Price is what you pay. Value is what you get.” And that mindset is exactly what we're digging into today. We'll begin with something that might be hard to hear. When you undercharge, it hurts more than just your bank account. It affects how you show up. It chips away at your confidence. And it attracts the kind of clients who don't really see the value in what you do. When you price yourself too low, it sends a message — not just to clients, but to yourself. That message says, “I'm not sure I'm worth more.” And over time, that becomes a belief. A belief that you're only capable of earning a certain amount. A belief that clients won't pay more. A belief that you have to hustle harder just to stay afloat. In this episode we talk about how to reframe the way you think about your prices, and how to communicate an increase to your clients. I can help you through this whole process. It's the only reason I'm here at all, is to help you become a ridiculously good Virtual Assistant. Reach out to me on social media to chat. Make me one of your daily conversations this week! I'm exciting to help you get to where you want to go. And if you want to work with me, check out all of the ways you can do that, from free stuff to private coaching options at YourVAMentor.com/links Thanks for tuning in this week, I'm Tracey D'Aviero The Confidence Coach for VAs - I'll see you next time! That's it for today. Now go raise those rates.  

Today I want to talk about what to focus on in your first 90 days as a VA - and what to ignore (for now!). And even if you are already in business, this episode will serve as a reference to you to ensure that you are focusing on the right things. When you're just starting out as a virtual assistant, everything can feel urgent. You might have a mile-long to-do list, a dozen tabs open in your browser all the time, and your mind might be spinning - trying to figure out where to begin. It's really easy to fall in the trap of doing all the things, all at once, but that's exactly what can slow you down. Let's walk through what your first 90 days should really look like. Because there are just a few things that matter in those early weeks, and a whole bunch that can absolutely wait. The biggest mistake new virtual assistants make in those first 90 days: focusing on the wrong things. In this episode we'll talk about what's important to get you started, get you moving, and what will help you start to get great clients.  I can help you set up your plan to get it done. It's the only reason I'm here at all, is to help you become a ridiculously good Virtual Assistant. Reach out to me on social media to chat. Make me one of your daily conversations this week! I'm exciting to help you get to where you want to go. And if you want to work with me, check out all of the ways you can do that, from free stuff to private coaching options at YourVAMentor.com/links Thanks for tuning in this week, I'm Tracey D'Aviero The Confidence Coach for VAs - I'll see you next time!   Resources: Rate Calculation Package for VAs

If you've ever found yourself wondering why you keep landing clients who don't value your skills, your time, or your expertise, you might need to revisit how you position yourself, how you communicate your value, and how you negotiate your role in your client's business. That's why today I want to talk about what high-level clients actually look for in a VA. And I'll tell you right now, it's not what you think. It's not about being the fastest or the cheapest. It's not about saying yes to everything or being available 24/7. It's definitely not about how many software tools you've used or whether you've done the exact same thing for someone else. It's about something deeper. Something that, once you understand it, can completely change the types of clients you attract and the way they treat you. And it starts with knowing the difference between low-end clients and high-level ones. Let's start there!   And if you're looking for more support in building a confident and profitable VA business, check out my programs and services on my website - the link in in the show notes but you can go to YourVAMentor.com/links for everything I do. Thanks for tuning in to this episode - be sure to share it with a VA colleague if you think they would find it valuable. That's all I've got for you this week. I'll see you next time!    

First things first I want to say welcome to episode 150!! I'm so proud to have started this podcast back in July 2022, and I've come to you at least once a week since then. I've only missed a couple! So yay me and yay you too, I so appreciate you continuing to tune in every week. If you weren't here, I probably wouldn't be either! Today I want to talk about attending business events to grow your VA business. Getting out to business events is always going to be the number one way for you to get clients, become a better business owner, and even just enjoy your business more! Now, when you hear the word “event,” you might immediately picture an expensive conference at a hotel, or maybe you think about sitting in a virtual Zoom room with your camera off, feeling awkward. But here's the thing. Events come in all shapes and sizes. Whether they're virtual or in-person, free or paid, big or small, they can give you a real energy boost and a clear path to grow your business. So in this episode, we're going to walk through why attending events matters, how to choose the ones that are worth your time, and how to make the most of them once you're there. And if you're looking for more support in building a confident and profitable VA business, check out my programs and services on my website - the link in in the show notes but you can go to YourVAMentor.com/links for everything I do. Thanks for tuning in to this episode - be sure to share it with a VA colleague if you think they would find it valuable. That's all I've got for you this week. I'll see you next time!

In today's episode, we are jumping in to an unexpected source of business wisdom - The Pitt, the new medical drama on Max, or Crave here in Canada. It's one of our indulgences, and as I always tell you, look for business lessons in your everyday life - so that's where this is coming from. Are you watching The Pitt? It's the new medical show starring Noah Wyle who was Dr. John Carter on ER. It's super fast paced and exciting - well, maybe exciting is the wrong word to describe it, but it is interesting, shocking, sentimental and a whole lot more, all wrapped up in one. If you aren't watching it, you have watched medical dramas before, I'm sure. So you can liken these lessons to the show that you did watch - but if you aren't watching The Pitt, you should check it out- I highly recommend it! I know, you might be thinking, “What does a fast-paced emergency department have to do with running a virtual assistant business?” Well, surprisingly, quite a lot! Just like in the ER, as VAs, we need to be adaptable, focused, and always learning. Okay I do understand that it's not life and death, what we do, but there are still some very important lessons that we can draw on from the two industries. So today I'm going to break down 10 lessons from The Pitt that you can apply to your VA business right now. Let's get into it!   Which of these lessons resonates with you the most? I'd love to hear your thoughts! Send me a message or connect with me on social media. And if you're looking for more support in building a confident and profitable VA business, check out my programs and services on my website - the link in in the show notes but you can go to YourVAMentor.com/links for everything I do. Thanks for tuning in to this episode - be sure to share it with a VA colleague if you think they would find it valuable. That's all I've got for you this week - But really, go check out The Pitt. It's so good - and season one is nearly over! I'll see you next time!

Today we are talking with Operations Strategist Faith Morris about how she got started in her business Remote Operations Partner, the services she offers her clients, and what business owners should know about working with someone remotely. Faith is an Operations Strategist for high-achieving entrepreneurs drowning in ideas but stuck in execution. She helps business owners who feel overwhelmed by the day to day grind. She helps her clients focus on what they do best and ensures that everything else runs smoothly. She has a unique story and a fun personality that she will share on the episode.  Tune in to learn about: How everything you have done before is important to your business now How she went from Australia to here and carved her own path as an entrepreneur Why knowing what you do best is essential to getting the right clients Why showing up in your community is the key to success How to say no to business owners (and why!) And a whole lot more! To get in touch with Faith, connect with her here: Website: https://faithemorris.com LinkedIn: https://www.linkedin.com/in/faith-morris-8556a5152/ Threads: https://www.threads.net/@remote.ops.partner About Faith: Hi, I'm Faith Morris, and with over 8 years of global travel under my belt, I learned to adapt, strategize, and problem-solve in dynamic environments. Upon returning to the U.S., I put those skills to work managing operations and marketing for my family's masonry business—securing a fully booked, nine-month schedule. That's when I realized my knack for transforming chaos into clarity. Now, I partner with business owners who feel overwhelmed by the day-to-day grind. If your to-do list feels endless or you hesitate to delegate because “no one will do it like you would,” I'm here to bridge that gap. I'll help you focus on what you do best while ensuring the rest runs smoothly. Whether I'm experimenting with new recipes in the kitchen, paddling out on the water, or creating a cozy, organized home, I bring the same balance of creativity and structure to my work. I thrive on identifying inefficiencies, creating streamlined solutions, and ultimately, giving you back the time and headspace you deserve. Enjoy!

I remember a time when I was convinced that if I just listed all the amazing features of my  services, people would immediately see the value and sign up. I would outline every detail, the number of sessions, the worksheets included, the email support, thinking that surely more information meant a stronger case. But instead of drawing people in, I often got a polite "I'll think about it" or, worse, no response at all. It was frustrating because I knew I had something valuable to offer, but for some reason, my message wasn't connecting. That's when I realized something crucial: Selling isn't about listing features. It is about creating an emotional connection and solving real problems in a way that resonates with people. If you have ever struggled to get people excited about what your VA services, it is not because your service isn't good enough. It is because facts alone don't inspire action. Today, we are going to talk about why we naturally lean toward selling with features, why that approach doesn't work, and what you should do instead to truly connect with your audience and get clients. It's a different lens to look through but it makes everything so much easier! That's all I've got for you this week. As always, if you are looking for more resources to grow your amazing VA business, connect with me on my website YourVAMentor.com/links is where you can find all of my trainings and resources and link to connect with me on social media. Thanks for listening - I'll see you next time!

If you have ever had a client who constantly checks in, questions every step you take, or struggles to trust you to do your job, you are not alone. This is a common challenge, and the good news is that there are strategies to manage these situations professionally and effectively. By the end of this episode, you will understand: How to recognize micromanagement and trust issues in your clients Why some clients behave this way How to set clear boundaries and expectations How to have a professional conversation to shift the dynamic Micromanaging clients can be frustrating, but by setting clear boundaries and communicating effectively, you can turn these situations around. You are a business owner, not an employee, and you deserve to work with clients who trust and respect you. If you found this episode helpful, I'd love for you to share it with another VA who might be struggling with the same issue. If you want more support reach out to me on social media for a chat. I'm on every platform, so just find me where you are and let's talk about it. I'm here to help - it's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. I've helped hundreds (and hundreds) of VAs get unstuck from the things that are holding them back from creating the VA business of their dreams - and I can help you too. Together we can find the issue you are struggling with and help move you through it. I have a lot of different ways you can work with me - private coaching, group coaching, live workshops, self study courses. Check them out at yourvamentor.com/links. Let's talk about which one might be the right option for you. I'm Tracey D'Aviero, The Confidence Coach for VAs, thanks so much for tuning in to this episode. I'll see you next time!

Today's Quote: “The best way to predict the future is to create it.” - Peter Drucker If you've ever wondered where to start with marketing or how to connect with the right clients, this episode is for you. I know firsthand how overwhelming it can be to figure out what's working and what's not when it comes to marketing. I've been where you are. I've cruised job boards, classified ads, I've sent direct mail, I've done cold calls, I've spent hours on social media trying to network. I've written thousands of pieces of content to market my business. When you are just looking for any old client, you can run yourself ragged doing all the things. But if you seek out only high quality clients, then it becomes so much easier - you get clarity, you get confidence, and you get clients. So, let's break this down step by step and help you build a marketing strategy that fits your skills and attracts the clients you truly want to work with.   So, let's circle back to today's quote: The best way to predict the future is to create it. - Peter Drucker Are you creating your future? You can, you know. It just takes some planning, some confidence, some focus - and action. Nothing happens until you take action. Now, here's your action step for today: Take 10 minutes to write down a description of your ideal client. Then, look at your current marketing efforts and ask yourself - are you speaking directly to that type of client? If not, what can you tweak? If you want more support in building a client-attracting strategy that really works, reach out to me on social media for a chat. I'm on every platform, so just find me where you are and let's talk about it. I'm here to help - it's the only reason I'm here at all, to help you become a ridiculously good virtual assistant. I've helped hundreds (and hundreds) of VAs get unstuck from the things that are holding them back from creating the VA business of their dreams - and I can help you too. I'm Tracey D'Aviero, The Confidence Coach for VAs, and I want to thank you so much for tuning in to this episode. I'll see you next time!  

Let's talk about growth! Because let's be real, running a business isn't just about getting clients and completing tasks. If you want a sustainable, thriving VA business, you need to be growing every single month. The good news is that growth doesn't have to be overwhelming. You don't have to change everything overnight. Today I'll share five simple ways you can grow as a business owner every month. They are strategies you can implement right away, and act on consistently - and you will begin to see results in your confidence, in your skills, and ultimately in your success. I'd love to see you implement at least one after this episode. Growth doesn't have to be overwhelming. By taking small, intentional steps every month, you'll see incredible progress in your skills, confidence, and business success. And like I always tell you just 15 or 20 minutes a day of doing something for YOU and YOUR business, can make a really big impact in a month, or two. I'd love to hear from you! Which of these strategies are you already using, and which one will you commit to this month? Email me or drop me a DM. Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you become a ridiculously good VA. Book a complimentary Cut to the Chase call with me here. Work with me: https://YourVAMentor.com/links

Too many virtual assistants struggle with marketing because they feel like they have to present themselves in a certain way - like they have to be polished, super-professional, or more like someone else in their industry. But really, your best marketing strategy is authenticity. When you show up as yourself, you attract the right clients - the ones who actually align with your values and work style. In today's episode, we're going to talk about why authenticity matters, how to apply it to your marketing, and how being yourself can actually make marketing and attracting your best clients easier. I'll also give you some tips to take action on right away to help you market your business in a way that feels natural and comfortable. Being yourself in your marketing isn't just about making things easier for you. It's about building a business that feels aligned and attracts the right people. The clients who appreciate you, respect you, and want to work with you specifically. So, what's one way you can start showing up more authentically in your business today? Send me a message or comment—I'd love to hear from you! And if you are ready to get help with your VA business, definitely email me or DM me. I'm here to help. It's the only reason I'm here at all - to help you become a ridiculously good VA. And I wanted to leave you with a remind of today's quote: Be yourself. Everyone else is already taken. You are unique and you are amazing. There are clients out there that you are a perfect fit for - there are clients who really value you and need you. Go find them. Thanks for joining me today. I'm Tracey D'Aviero, The Confidence Coach for VAs - I'll see you next time!

Today let's talk about something that is crucial for your success as a virtual assistant, your mindset. If you want to attract the best clients, the ones who respect you, value your work, and pay you well, then it all starts with what is going on in your head. If you have ever struggled with setting your rates, dealing with imposter syndrome, or feeling like you have to take on any client who comes your way, this episode is for you. I am going to walk you through the mindset shifts that will help you stop settling for just any clients and start bringing in the right ones. Get your mindset where it needs to be. (hint hint, think you CAN!) If you want to attract the best virtual assistant clients, you need to: Think like a business owner, not an employee. Believe you deserve to be paid well. Set and enforce boundaries. Show up with confidence. Be selective about who you work with. Now, here is my challenge for you. Take a few minutes today to reflect on where your mindset might be holding you back. Are you undervaluing yourself? Are you working with clients who do not respect your time? Are you hesitating to raise your rates? Pick one mindset shift to work on this week and take action. Don't settle for any old client. Go find your best clients! And if you need support in building your confidence and finding the right clients, I would love to help. I am here for one reason only, to help you become a ridiculously good VA. Send me an email or DM me on social media to chat about what you are struggling with, and talk about what your next step needs to be to move forward. Thanks for being here with me this week. I'll see you next time!

Networking isn't just about talking and pitching yourself. It's about making meaningful connections, and one of the best ways to do that is by being a great listener. In this episode, we'll talk about why active listening is such a powerful tool for virtual assistants, how to develop it, and how to use it to build stronger business relationships. Today's quote: When people talk, listen completely. Most people never listen. - Ernest Hemingway Hemingway is right - listen to the next conversations that happen around you. Listen to how people talk, how the people they are talking to listen (or don't). Watch what people type in social media comments. It's alarming to see how when someone says they are looking for VA help for instance, and they say to email them, that some VAs say ‘DM'd you'. They aren't listening. Or when someone says on Threads I'm so excited, I've decided to hire a VA this year, and then their comments and DMs are filled with pitches. That's not the response to that conversation starter (all social media posts are conversation starters, did I say that?) Now, I'd love to hear from you! Have you ever had a networking experience where active listening made a big difference? Share your thoughts with me on social media or in my VA community—I'd love to continue the conversation. If you found this episode helpful, don't forget to subscribe and leave a review. And if you're looking for more strategies to build your VA business with confidence, check out my coaching programs and resources at YourVAMentor.com. I am here to help - it's what I always tell you, it's the only reason I'm here at all - to help you become a ridiculously good virtual assistant. Thanks for tuning in, I'll see you next time on The Ridiculously Good VA Show!

Not all social media platforms are created equal, especially when it comes to marketing your VA services. Choosing the right platform isn't just about where you like to spend time—it's about where your ideal clients are spending their time. If you're putting all your effort into a platform where your audience isn't active, you're working harder than you need to. Before we get into specifics, consider these key questions: Who is your ideal client? Where do they hang out online? What type of content are you comfortable creating consistently? Your answers to these questions will help determine which platform makes the most sense for you. The best social media platform for your VA business isn't a one-size-fits-all answer—it's the one where your ideal clients are most active and where you can show up consistently. Focus on cultivating relationships, not on promoting your VA business. So, I challenge you this week to do a little research. Look at where your past or ideal clients are spending their time online, and decide which platform you want to focus on moving forward. When you focus on the relationships you are going to go much farther, much faster. It's about the people. You don't need hundreds of connections to get one client, or 10 clients. You need just enough. Think quality over quantity, every time when marketing your VA business. I'd love to hear your thoughts! Which platform has worked best for you? Connect with me on Threads or Instagram, or drop a comment in our Facebook VA community: The Virtual Assistant Lounge And if you're looking for more personalized guidance on growing your VA business, be sure to check out The VIrtual Circle. We are currently on winter hiatus but we pick up the group again in March and I'd love to have you join us. It's the only reason I do this, folks, is to help you become a ridiculously good virtual assistant. I'll see you next week!

Today we are talking with VA Jacki Hollywood Brown about data organization, data management and records management.  Jacki is an organization specialist who helps her clients by designing structures and procedures to help them improve their efficiency and productivity. Tune in to learn about: Mistakes VAs (and business owners!) make with data and records management Why your brain should not be a storage facility How to turn data into usable information Privacy and security best practices Password management And a whole lot more! To get in touch with Jacki to discuss your support needs, connect with her here: Website: https://productivelyorganized.com LinkedIn: https://[https://linkedin.com/in/jackihollywoodbrown or book a discovery call with her here: https://productivelyorganized.com/contact/ About this episode: Jacki Hollywood Brown is a military spouse and professional organizer-turned Virtual Assistant, and she brings her outstanding organizational skills to her VA clients by offering boutique VA services. I spoke with Jacki about the importance of creating and updating procedures and processes in our business (and in our client's businesses). We also talked about what you should have in place to protect your business data, and so much more. Enjoy!

Whether you're just starting out or ready to take your VA business to the next level, you're in the right place. Today, we're diving into a topic that I get asked about all the time: how to find clients for your virtual assistant business using Instagram. Now I'm going to let you know that I am not an Instagram expert, but I do know some things that will be helpful and that's what I want to share with you in this episode. Instagram isn't just a platform for sharing pretty pictures; it's a powerful tool for networking, building relationships, and landing clients. If you've been unsure how to use Instagram effectively for your business, you'll get some actionable strategies today that you can implement right away. Here's where you can find me on Instagram: https://www.instagram.com/virtualassistant.coach After you listen to this episode, then it's your turn.  Take one of the steps we discussed today and put it into action. If you have specific questions or want to share your progress, send me a DM or tag me in your post. I'd love to cheer you on and help you get where you want to go! Thank you so much for tuning in to this episode of  The Ridiculously Good VA Show. If you found it helpful, please subscribe, leave a review, and share it with your fellow VAs. Until next time, keep taking those confident steps forward!    

One of the biggest mistakes I see VAs make is trying to do everything at once. Social media posts, cold emails, joining every networking group, tweaking their website… sound familiar? You're not alone - I do the same thing! While those are all great strategies in the long term, they can dilute your energy and results when you're looking for a VA client quickly. The key is choosing one strategy and going all in. Why? Because focus brings clarity, and clarity brings results. By narrowing your efforts, you can: Give your strategy the attention it deserves. Track your results effectively. Avoid feeling overwhelmed. So, what strategy should you choose? That's up to you and your strengths, but I'll guide you through an example here to help you decide and take action.   I hope this framework gives you the focus and confidence to find your next client. Remember, it's all about taking consistent, intentional action. You've got this! You CAN get a client in a week. When it's your main focus and you do the right things, it's easier than you think. If you want to get really focused and move your VA business forward in just a week, you should join me for my 5 Day challenge From Consults to Clients that starts next week! Register at https://yourvamentor.com/5day! Thanks so much for being here this week, I'll see you next time!

I'm thrilled to bring you something extra special as we wrap up the year. As we kick off the new year, I thought it would be the perfect time to highlight my top 5 episodes from 2025. These episodes resonated the most with you, my listeners, and I'm so excited to revisit them today. If you're new here or missed any of these gems, this is your chance to catch up. And if you've heard them before, consider this a refresher to inspire your next steps. So grab your favorite beverage, settle in, and let's dive into these game-changing episodes. We recap the episodes in THIS episode - and below are the links to listen to the full episodes: 1. How to Find a Virtual Assistant Client in a Week (listen here) 2. Essential Skills Every 50K VA Must Have (listen here) 3. How You Can Stand Out in the VA Industry (listen here) 4. 5 Social Media Content Tricks for Virtual Assistants (listen here) 5. Master Your Communication Skills to Be an Elite VA (listen here) Each of these episodes tackled a key challenge or skill that virtual assistants face, and they've all been pivotal in helping you grow your business and thrive in this industry. If any of these episodes spoke to you or if you missed one, I encourage you to go back, re-listen, and take action on what you learn. Growth doesn't happen by chance; it happens when you show up and put in the work. Today's quote: A good objective of leadership is to help those who are doing poorly to do well and to help those who are doing well to do even better. -Jim Rohn If you are struggling, I'm here to help. If you are doing okay, I'm here for you too! Let's work together to make your VA business all you want it to be. I want to thank for continuing to listen, and I look forward to bringing you even more awesome episodes in 2025. Be sure to subscribe, leave me a review, and share the podcast or specific episodes with your friends and colleagues. Here's to your success and being a ridiculously good VA - I can't wait to help you become just that!

In today's episode, we're tackling three crucial areas that can make or break your success as a VA: mastering boundaries, confidently setting and increasing your rates, and fostering strong, healthy client relationships. These are skills that require courage, clarity, and a whole lot of practice. Confidence is the foundation of every successful VA business. It impacts everything you do—from saying "no" to an unreasonable client request to quoting your rates without hesitating or negotiating. When you show up confidently, people trust you, value your work, and respect your time. But here's the thing: confidence isn't something you're born with—it's something you build. Every time you stand firm on a boundary, communicate your worth, or handle a tricky client situation with grace, you're building confidence. Confidence isn't something that happens overnight, but with each boundary you set, rate you own, and client relationship you nurture, you'll see it grow. Remember, you're not just a virtual assistant—you're a business owner, a professional, and someone who deserves to be respected and valued. If you need help mastering your boundaries, your rates, and your client relationships, I can help. I am here to help you become a ridiculously good VA. I have helped hundreds of VAs who are stuck get moving through private coaching, my monthly mastermind group, my group coaching program and my self study trainings. If you are ready to get my help, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/chase

As the new year approaches, it's time to reflect, plan, and gear up for an incredible year ahead. Hopefully it will even be your best year yet! Today, we'll talk about setting clear goals, streamlining your systems, and building the confidence you need to elevate your VA business. By the end of this episode, you'll have actionable steps to take and the motivation to get started. Get ready to take some notes, and don't forget to share this episode with a fellow VA who could use a little extra inspiration for the new year!   Efficiently implementing the actions it takes to run your amazing VA business means planning - and all that means is knowing what you need to be doing and when - and why your are doing it. What leads into it and what happens next. When you are really focused on success, these things are important and necessary. Clarity will show you the path and you will be able to walk it easily and efficiently. I hope you're feeling inspired and ready to take action. If you need extra support, check out my monthly mastermind group for Virtual Assistants - The Virtual Circle - or book a call with me to talk about how I can help you grow your VA business. I'm going to leave it here for this week, but I do hope to hear from you. I'd love to have you in the mastermind group - success will follow! I'm Tracey DAviero, Confidence Coach for VAs and I'll see you next time!

I'm so glad you're here today because we're diving into a topic that's close to my heart and one I think we all struggle with from time to time: how to tackle those big, overwhelming tasks that make us feel like we'll never get ahead. You know the ones I mean—whether it's launching a new service in your VA business, planning a big client project, or even something personal like organizing your home office. Those giant tasks can feel so intimidating that sometimes we don't even know where to start. But here's the good news: breaking large tasks into smaller, manageable pieces is a game-changer. It's not just about making the work easier; it's about boosting your clarity, motivation, time management, and even your problem-solving skills. Today, we're going to explore exactly why this strategy works so well and how you can apply it in your business and life. I'll share practical tips, leave room for you to reflect on how this can fit into your world, and give you action steps to implement right away.   You have to take the first step to your success. I can help! It's the only reason I'm here at all, as you know. To help you become a ridiculously good VA. I have helped hundreds of VAs who are stuck get moving. I'd love to do the same for you. We can work together privately, through group coaching, or private and self study trainings. If every morning you hit the ground running, or take a huge breath in to figure out what the heck to start with - and you keep pushing stuff off to the next day, it's time to get your big stuff under control. Time management needs to be mastered, and it takes time to do that - but you can start by breaking down your tasks into smaller pieces. I can teach you to do that. Book your Cut to the Chase call with me today to talk about how I can help at YourVAMentor.com/chase. Thanks for tuning in this week! I'll see you next time!

Today we are talking about social media, and I already feel tired just saying that. How about you?? I know how overwhelming social media can be - we put so much effort into and it and we don't see the results. Social media is a very important part of your online presence. We work virtually and so a lot of our clients need to build trust before they will work with us. You have to get really clear on what you are trying to use your social media for - often it's getting clients, but think about the overarching strategy that you are trying to put into place. Yes, you need visibility. You want to build your authority and showcase your expertise. You want to grow your audience, You want to get clients. Doing each of these things requires a slightly different strategy. That's what we are talking about it today's episode.   If you need help taking a step forward, that's where I can help. I am here to help you become a ridiculously good VA. I am hosting a full day content creation workshop for VAs on Dec 6 and we are going to help VAs just like you create their content strategy - and it doesn't mean posting 10x a day to Tiktok or making 5 Instagram reels. It is about doing what works for you and making it cohesive and more effective. 'That starts with knowing who your target market is - your ideal client - and what kind of content the find helpful or interesting or inspiring. Check out the workshop and join us if it's right for you: https://YourVAMentor.com/workshop If you aren't sure, DM me on Facebook, Instagram or Linked In to chat about it.   I have helped hundreds of VAs who are stuck get moving through private coaching, my monthly mastermind group, my group coaching program and my self study trainings. If you are ready to get my help, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/chase Thanks for tuning in this week! I'll see you next time!

Today, we're diving into two of the most important aspects of running your VA business: setting your rates with confidence and finding the clients who value your expertise. It's important to understand how to price your services, and also how to attract quality clients. I do lots of trainings on these two things regularly, but it's an important message to keep on sharing so today we will talk about how the two fit together!   Have you heard my story about how I doubled my rates overnight and then booked out my VA business? The two things really can go hand in hand. When you make a bold move like increasing your rates higher than your current clients are paying, and you start connecting with more of your ideal clients, you can blow the lid off your business easily. Why? Confidence is one of the driving forces. Value is another. We'll talk about those and more in today's episode.   PRIVATE COACHING: Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here. GROUP COACHING MASTERMIND: The Virtual Circle is a group coaching mastermind option that costs less than private coaching, and can help you achieve the goals you set for yourself. . Check it out here: The Virtual Circle Group Coaching Mastermind for Virtual Assistants. We'd love to have you join us! 50K VA GROUP COACHING PROGRAM: If you have been struggling to build your VA business, get in on this live 50K Group Coaching coaching program where we will help you create the framework for a business that can earn you 50K a year and beyond. Register here now: 50K Bootcamp for VAs MONTHLY EMAIL MEMBERSHIP: I also have a brand new low-cost monthly membership program that will help you build your VA business – and it doesn't require you to be on social media! It's an email membership that I call The Virtual Toolkit! Every Monday morning you'll receive a lesson and a downloadable resource in your inbox, that you can use to take a step further in your VA business. Get more details and sign up here now! SELF STUDY PROGRAM: My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here. COMPLIMENTARY CONSULT: Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.

So this isn't an episode where you will learn about mindset, or time management or marketing your VA business. Not really, anyway. In this episode I want to talk about your VA colleagues. A supportive network is vital in any industry, but I really think having a solid community around you is essential for Virtual Assistants. Over the years I have obviously connected with hundreds, maybe even thousands of VAs personally. I have met a lot of VAs - at all stages of their business. When I was a VA myself, we used to connect online in forums and attend live events that the associations ran, as often as we could. We really wanted to get to know one another. We needed to get to know one another. It's not that it has to be lonely to be a VA - but it often is. You are not meant to do everything on your own when you work for yourself - and by yourself. You still need community. And I don't mean surfing the local VA Facebook group for job opportunities. I mean really connecting with people. How many VAs do you actually know and talk with on a regular basis? That's what I'm talking about in today's episode.   You don't have to go far to find your people. We are right here! I am right here. I can help. It's time. I'm here to help. It's the only reason I'm here at all, is to help you become a ridiculously good VA. But it's you who has to take that first step. I have helped hundreds of VAs who are stuck get moving forward. I offer private coaching, and a variety of group and self study training and coaching options that help them get there. Take the first step to join The Virtual Circle today. Membership starts at just $49 per month and you will get the support, training, resources and community that you need for your VA business. Check it out at YourVAMentor.com/TVC and drop me a message if you want to chat about how to join us. Thanks for tuning in this week! I'll see you next time!

Every VA journey is unique. Yours is different than mine was, and mine was different that hers was. We try to learn everything we can, and yet still some things don't go the way we want them to, or the way we expected them to. There can be tough moments. Your job is to figure out a way to get our of them - and not repeat them again. Tough situations help us learn how to do things better. Let's talk today about a few things that might go wrong - and how to fix them and move forward. Failure will happen, things will go wrong, and it's how you bounce back from those failures that will help you grow in your VA business. Obviously we hope nothing ever goes wrong - but sometimes it does and we need to handle it. Learning to deal with things in a professional manner, without letting one walk all over you, is resilient. It's the much better way to be! What have you experienced that has made you feel like throwing in the towel, or running away to hide, or dumping a client, or even is just giving you stress of any kind? Fix it. And move on. That's the advice. Jane says you can do it, and I agree with her. You deserve everything you dream of. Let's circle back to today's quote by Sheryl Sandberg: Resilience is not about overcoming, but becoming. It is about finding yourself in the process. Staying in business long term means building that resilience. And it's not about overcoming things, really, it's about you finding yourself as a business person. Not just a VA, someone's helper. But a bona fide expert in helping others. That's you! Seek out support if you can't do it on your own. It will be money well spent. You can do this. I know you can. I can help. It's time. I'm here to help. It's the only reason I'm here at all, is to help you become a ridiculously good VA. But it's you who has to take that first step. I have helped hundreds of VAs who are stuck get moving through private coaching, my monthly mastermind group The Virtual Circle, my group coaching program 50K Bootcamp, and my self study trainings like my Getting Started program, my monthly email membership The Virtual Toolkit, and more. If you are ready to get my help, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/chase Thanks for tuning in this week! I'll see you next time!

A lot of the marketing for your business will occur when you aren't even talking directly to someone - on social media or in other conversations. But you still can control what is said, when you leverage social proof. Social proof leverages the opinions and feedback of other people to talk about how great your product or service is. For your Virtual Assistant business, being able to share social proof can really help build the know, like and trust with those people that haven't worked with you before. What do I mean by social proof? Wikipedia: Social proof (or informational social influence) is a psychological and social phenomenon wherein people copy the actions of others in choosing how to behave in a given situation. The term was coined by Robert Cialdini in his 1984 book Influence: Science and Practice. Social proof comes in many forms. Some you might have thought of before, and some you may not have. But all of them are effective ways to get the word out about your services. We'll talk about how to collect, create and use social proof in your VA business so that clients will feel more comfortable making the decision to work with you!   I'd love to help you get there. It's time. I'm here to help. It's the only reason I'm here at all, is to help you become a ridiculously good VA. But it's you who has to take that first step. I have helped hundreds of VAs who are stuck get moving through private coaching, my monthly mastermind group The Virtual Circle, my group coaching program 50K Bootcamp, and my self study trainings like my Getting Started program, my monthly email membership The Virtual Toolkit, and more. If you are ready to get my help, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/chase Thanks for tuning in this week! I'll see you next time!   PRIVATE COACHING: Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here. GROUP COACHING MASTERMIND: The Virtual Circle is a group coaching mastermind option that costs less than private coaching, and can help you achieve the goals you set for yourself. . Check it out here: The Virtual Circle Group Coaching Mastermind for Virtual Assistants. We'd love to have you join us! 50K VA GROUP COACHING PROGRAM: If you have been struggling to build your VA business, get in on this live coaching program where we will help you create the framework for a business that can earn you 50K a year and beyond. Register here now: 50K Bootcamp for VAs MONTHLY EMAIL MEMBERSHIP: I also have a brand new low-cost monthly membership program that will help you build your VA business – and it doesn't require you to be on social media! It's an email membership that I call The Virtual Toolkit! Every Monday morning you'll receive a lesson and a downloadable resource in your inbox, that you can use to take a step further in your VA business. Get more details and sign up here now! SELF STUDY PROGRAM: My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here. COMPLIMENTARY CONSULT: Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.

The number one thing that VAs come to me for help with - and the ones that don't come to me also want to know this … ...where to find clients? We have this sense that when we build it they will come and that is so not the case when we start our VA business. We struggle trying to perfect our website, our social media like our IG grid, our branding - and then when we finally deem all of that to be perfect and ready, we have no idea how to get clients. To have a VA business, you need to have clients. Without it, you have a hobby - or a job that pays like crap. So you have to prioritize learning how to find clients in order for your VA business to be successful. And that starts with where to look, which is often the most important part. In a nutshell, you have to find the places where your people are hanging out, and then go hang out with them there. That's it, that's the advice. You know I tell you exactly this when we talk - when you ask for advice, that's what I tell you to do. To find the place, or places, you need to know who your people are - and then where they go. Today I will tell you 8 places to look for clients.   Business can be hard if you don't. Once again, it's not about getting somewhere quickly. It's about having the right plan, with the right steps - and moving towards it every day. Find your people, find your places, and get clients. I'd love to help you get there. It's time. I'm here to help. It's the only reason I'm here at all, is to help you become a ridiculously good VA. But it's you who has to take that first step. I have helped hundreds of VAs who are stuck get moving through private coaching, my monthly mastermind group The Virtual Circle, my group coaching program 50K Bootcamp, and my self study trainings like my Getting Started program, my monthly email membership The Virtual Toolkit, and more. If you are ready to get my help, let's connect on a Cut to the Chase call. You can book yours at YourVAMentor.com/chase Thanks for tuning in this week! I'll see you next time!   PRIVATE COACHING: Let's work together privately to get you to your really big goal. It's the fastest way to get results and we can start right away. Learn more about private coaching here. GROUP COACHING MASTERMIND: The Virtual Circle is a group coaching mastermind option that costs less than private coaching, and can help you achieve the goals you set for yourself. . Check it out here: The Virtual Circle Group Coaching Mastermind for Virtual Assistants. We'd love to have you join us! 50K VA GROUP COACHING PROGRAM: If you have been struggling to build your VA business, get in on this live coaching program where we will help you create the framework for a business that can earn you 50K a year and beyond. Register here now: 50K Bootcamp for VAs MONTHLY EMAIL MEMBERSHIP: I also have a brand new low-cost monthly membership program that will help you build your VA business – and it doesn't require you to be on social media! It's an email membership that I call The Virtual Toolkit! Every Monday morning you'll receive a lesson and a downloadable resource in your inbox, that you can use to take a step further in your VA business. Get more details and sign up here now! SELF STUDY PROGRAM: My self study program Getting Started as a VA can help you get your VA business started easily and quickly too. You can sign up right away and be on your way to getting clients by the end of the program, with all the right foundations in place. Check out the program here. COMPLIMENTARY CONSULT: Reach out to me if you need to talk about where you are stuck and what the right option might be to get you moving. It's literally all I'm here to do is help you get to where you want to go. Book a complimentary Cut to the Chase call with me here.