Event Tech Podcast

Episode Summary:Brandt Krueger and Will Curran return with a lively breakdown of the latest trends spotted while judging the Eventex Awards, offering a behind-the-scenes look (within NDA limits) at where event technology is headed. From lightning-fast badge pickup and GDPR-compliant facial recognition to hyper-personalized attendee journeys and the resurgence of event bots, this episode unpacks the innovations shaping conferences, registration, AI, and event apps. The conversation also explores the tension between niche solutions and global platforms, the creative uses of Generative AI, and the growing importance of deep integrations between proprietary tools and third-party event apps.Since recording, the winners of the Global Eventex Awards have been announced, so be sure to check out the winners!https://eventex.com/winners2025Discussions Include: • How AI is transforming attendee journeys, reporting, and real-time event analytics • The rise of hyper-personalized registration flows and niche event tech providers • Creative uses of generative AI for art installations and next-gen word clouds • The return of event chatbots and the push for deeper, more meaningful event app integrationsQuotable Quotes (Should you choose to share):“Speed, right? That was one of the things- it was all about how quickly can we get thousands of people registered, get them their badges and things like that.” – Brandt Krueger“Most of these high-end registration platforms have the ability to really customize the journeys that your attendees will take. We're used to having a few different buckets for attendees… Well, now you can have 50 buckets.” – Brandt Krueger“Let's be honest, no one in planning space wants to learn to be a data analyst. That was the thing that I looked at for so long, especially when we were doing Klik and like there's so much data available to planners who just don't want to look at data.” – Will Curran“I just couldn't believe that finally, two years into this AI blooming that we're seeing, we're finally getting back to having good, decent event bots that can help us out with these things.” – Brandt Krueger

Episode Summary:This week on the Event Tech Podcast, Brandt Krueger and Will Curran unpack the latest leaps in AI-powered image generation, focusing on new capabilities within ChatGPT and Midjourney. From photorealistic hands and seamless text rendering to transparent backgrounds and continuity across images, the conversation explores how these advancements are transforming event production, branding, and creative workflows. The hosts also touch on the evolving landscape of video generation tools and share a few candid lessons learned from the trenches of AI experimentation, including an apology to Perplexity.Discussions Include:The evolution of AI image generation: photorealism, hands and body parts finally look rightContinuity and consistency: generating series of images with persistent elements and stylesText and logo integration: AI's newfound ability to handle crisp, accurate signage and brandingTransparent backgrounds and practical applications for event production and designMidjourney's new draft mode, voice prompting, and the speed gap in creative iterationReflections on the future of video AI and lessons learned from using AI tools in real-world projectsQuotable Quotes (Should you choose to share):"I have some of the worst short-term memory of all time and all I can do is blame the 90s." - Brandt Krueger"This ability to do continuity between images makes me feel like this is going to be great for brands who are like, I need to make the announcement image for my event...and now I need to say that I'm announcing that Seth Rogen is going to be the keynote speaker." - Will Curran"It's a very talented intern. Or I think somebody once described it as like your cousin-in-law's nephew who you've been using to do graphics design and maybe does a little too many drugs." - Brandt Krueger"I continue to be really excited by where these things are going. All that video is- is a thousand pictures. So we're going to get there really soon." - Brandt Krueger

Episode Summary:In this special episode of the Event Tech Podcast, Brandt Krueger and Will Curran have some exciting news to share, followed by some fun chatting about the FAR future of events- robots, AI, and beyond. The duo explores the possibilities—and limitations—of automation in the events industry. They discuss everything from robot bartenders and holographic keynotes to automated floor-chalking Roombas and AI-driven video production. Along the way, they reflect on the irreplaceable human touch in events and share their thoughts on how technology will continue to shape the industry.Discussions Include:An announcement about the new AI hosts and [SPOILER] acquiring the podcastThe role of robots in events: from bartenders to exhibit booth assistantsHow AI could enhance AV production, from auto-ducking audio to sentiment analysisThe balance between automation and preserving human artistry in event productionQuotable Quotes (Should you choose to share):"There are lots of possible futures of event technology, many of which could be very interesting." – Robotic Host (Brandt)"I think there's always going to be a call for both—the quick-and-dirty automation and the high-touch human interaction." – Brandt Krueger"Imagine a world where a glass breaks, and a camera spots it, sending a Roomba to clean it up. That's coming in five years!" – Will Curran"A good camera op can tell when someone is about to move—it's an art that AI hasn't quite mastered yet." – Brandt Krueger"We wouldn't just drop news like that on you—or replace ourselves with AI—without telling you first!" – Will CurranLet us know what you think about the future of robots and AI in events, and if this episode may have lived up to its release date :)

In this "Another Mini-Brandt Rant" episode, Brandt and Will discuss the progress made in event accessibility during the COVID-19 pandemic and how it has feels like it regressed. They highlight the importance of captioning services, which became more accessible and affordable with AI advancements. However, they note that these technologies have fallen out of favor as events returned to in-person formats, leaving behind some of the inclusivity gains made during the pandemic. The conversation emphasizes the broader benefits of accessibility features which can aid not just people with disabilities but frequently improve the event for the majority of attendees as well.Discussions Include:Progress and Regression in Accessibility: The hosts reflect on how COVID accelerated the adoption of accessibility technologies like captioning but lament that these practices have largely been abandoned in the return to in-person events.Technological Advancements: They discuss how AI has improved captioning services, making them more affordable and efficient, though still not as reliable as human transcription.Broader Benefits of Accessibility: The conversation highlights that features like captioning benefit a wide audience, including those with hearing difficulties, language barriers, or simply preferring visual aids.Future-Proofing Events: The hosts suggest investing in technologies that can capture and stream content from events, enhancing accessibility and providing valuable resources for attendees.Quotable Quotes:"I think one of the things that during COVID, we started to see, you know, every platform put in at least some basic level of captioning, whether it was auto-generated or otherwise." - Brandt Krueger"People with difficulty hearing would literally call these services 'craptioning' at the time because they were so bad." - Brandt Krueger"For the first time, a lot of people with accessibility issues felt like they were on even ground with all other attendees, right? Because we were all attending from our living rooms and our bedrooms." - Brandt Krueger"Like a lot of attendees, I might want to turn it on just because of the fact that like, you know, every once in a while there's a word I might miss." - Will Curran

In this episode of the Event Tech Podcast, hosts Brandt Krueger and Will Curran bring an update on the latest advancements in AI technology, focusing on deep research capabilities and AI agents. They explore how these tools have the potential to revolutionize various aspects of event planning and personal productivity, while also touching on potential future developments in the tech industry.Discussions Include:The benefits and limitations of Perplexity and it's deep research featurePotential applications of AI agents for task automation in event planningPredictions for the future of AI integration in operating systemsThe impact of AI on job roles and productivity in the events industryQuotable Quotes (Should you choose to share):"Deep research is now my favorite thing to do." - Will Curran"If you could free that time up to focus more on other things like, you know, plan more events, take on more business, be the first one to respond to the RFP..." - Brandt Krueger"We're creating these systems that will allow us to no longer have to be in the day-to-day." - Will Curran-and-"We only learn from each other. So we need to expand the people that we talk to!" - Brandt Krueger So be sure to connect with us on LinkedIn so we can do that!

In this somewhat spicy episode of the Event Tech Podcast, hosts Brandt Krueger and Will Curran dive into the contentious issue of in-house AV pricing and exclusivity contracts. They discuss the recent trend of significant price hikes, sometimes up to 300-400%, and the increasing prevalence of strict exclusivity clauses in venue contracts. The hosts offer insights into the behind-the-scenes workings of in-house AV company contracts, and provide advice for event planners on how to navigate these challenges.Discussions Include:The recent surge in in-house AV pricing and its impact on event budgetsThe mechanics of revenue-sharing agreements between venues and in-house AV companiesStrategies for event planners to negotiate better deals and maintain flexibility in vendor choicesThe importance of thoroughly reviewing venue contracts before signingQuotable Quotes (Should you choose to share):"There's no incentive for the venues to fix it. There's no incentive for the in-house AV companies to fix it. And we can't fix it. The only people that can are you, the planners." - Brandt Krueger"Let's be honest, there's a lot of people planning events who are not listening to things like the Event Tech podcast, learning about these tips and tricks. And that's why this is happening." - Will Curran"I will always be happy to look at your ... venue contracts, because that's where you get nailed. People are looking at '25, '26, '27 for their venues and they're signing now." - Brandt Krueger"If you are struggling with 100% increases, 200% increases, 300% increases in your AV bill, it doesn't have to be that way, but only you can stop paying too much for AV." - Brandt KruegerAnd to whoever "the guy" is that hassled Will for using the phrase about before signing being negotiation and afterward being begging, let's talk. If you can prove you're the source, happy to attribute it to you from now on. Pretty confident that lil' nugget's been around for a while, and advanced metasearching doesn't attribute it to any one person. Happy to be wrong, though!

Brandt Krueger and Will Curran discuss the current state of the event industry job market, exploring the influx of returning professionals, the impact of AI on hiring processes, and strategies for standing out in a competitive landscape. They delve (I really do use that word - BK) into the growth of the events sector, the shift towards specialized roles, and the importance of adapting to new technologies.Discussions Include:The resurgence of professionals returning to the events industry post-COVIDThe impact of AI on job applications and hiring processesThe growing emphasis on high-touch, immersive events in marketing strategiesThe balance between generalist and specialist roles in the evolving job marketQuotable Quotes (Should you choose to share):"It's not AI that's going to come for your job. It's going to be someone who knows how to use AI that's going to come for your job." - Brandt Krueger (though we both say it all the time now, I just happened to be the one in this episode- BK)On why people are coming back to the industry: "Event people are fun. And, you know, there's so much love in the industry, even amongst competitors. Friendpetitors!" - Brandt Krueger"If you're looking for a job, if you're a freelancer or someone who's looking for a full-time position, AI is gonna be your friend." - Brandt Krueger"Never stop learning. I mean, we talk about this all the time, it's obvious, but this is just a reminder that if you right now are sitting here and you haven't learned something new in the last year that is like game changing, you think is life changing, right? It's probably time ... this is your call to action." - Will Curran

Brandt Krueger and Will Curran check in on the highlights of CES 2025, discussing innovative technologies and their potential impact on the events industry. They explore sustainable tech, AI advancements, and futuristic concepts while emphasizing the importance of looking beyond immediate products to long-term possibilities.Discussions Include:E-ink digital posters and their potential use in event signageNvidia's AI advancements and personal AI computersSustainable technologies like paper-based batteries and salt-simulating spoonsThe future of cameras and privacy in smart homes and devicesQuotable Quotes (Should you choose to share):"Look for the breakthrough concepts, not the breakthrough products." - Brandt Krueger"I love this idea that you can toss it in your garden and this is going to decompose." - Will Curran, on paper-based batteries"Do I think we'll ever reach a point where we're just OK with having cameras everywhere? Maybe someday, but I mean, it's not going to be soon." - Brandt Krueger"I was watching it and ... I was like yeah, there wasn't very much stuff that made me go 'My God! Take my money right now!'" - Will Curran

In this bonus episode from February 2023, hosts Brandt Krueger and Will Curran are joined by Wayne Johnson Jr., Creative Director at EideCom, to discuss the revolutionary impact of AI tools on event design and production. They explore how AI is transforming the creative process, from generating stage designs to streamlining proposal creation, and debate the future implications for the events industry.Discussion Include:The evolution of AI tools in event design and their potential to revolutionize the creative processUsing AI to generate stage designs, event layouts, and visual conceptsLeveraging AI for faster turnaround times and improved client presentationsThe importance of human creativity and taste in conjunction with AI-generated contentQuotable Quotes (Should you choose to share):"We are using it as a tool - it just allows us to do more you know with less and in faster time" - Wayne Johnson Jr."I feel like AI is the car for the mind. You don't have to think about balancing, you don't have to think about pedaling, you just say go and you put a little effort and it takes you exactly where you want to go." - Will Curran"It's not automation, this is a tool for someone creative like Wayne who's going to recognize the colors and things like that... it's garbage in, garbage out." - Brandt Krueger"All of these tools are just going to make us better at our jobs and better at what we do and better at giving the client what they want as quickly as possible." - Brandt Krueger"AI is just another burnt stick. We've always been artists who use whatever tool comes to them." - Wayne Johnson Jr.Personal apologies to Wayne for misplacing this episode. You rock, man!

In this BONUS episode (recorded in February 2023 and recently found in the couch cushions), Brandt Krueger and Will Curran dive deep into the latest developments in AI technology, focusing on the recent announcements from Microsoft's Bing and Google's Bard. They discuss the potential impact of these AI-powered search engines on various industries, including event planning, and explore the implications for content creators and information providers.Discussion Points:• The recent announcements of AI-powered search engines by Microsoft (Bing) and Google (Bard)• Potential applications of AI in the event planning industry, such as venue finding and RFP processing• The importance of staying current with AI technologies and their potential impact on various job rolesQuotable Quotes (Should you choose to share):• "If right now you're like 'Hell no, this is not going to work, this is not going to help me,' I would be really afraid. I'd be pressuring you right now to at least be playing with this stuff to be aware of it." - Will Curran• "The future for your job is not 'Can you do these things?' but 'Can you use these tools now to leverage even further?'" - Will Curran• "I think hopefully what folks are taking away from this is the clear difference in how we are talking about this again versus how we've been talking about the metaverse and stuff like that." - Brandt Krueger• "Every week for the last month solid, something new has popped into my head of like, 'Oh, I know how we could use this' or 'Oh, I know how this is going to impact events.'" - Brandt Krueger

Brandt Krueger and Will Curran sit down with Veselin (Vesko) Milev and Dessislava (Dessy) Marinova from Eventex to explore the world of event awards and event technology. As Eventex celebrates its 15th anniversary, Vesko and Dessy share insights into the global reach of the Eventex Awards, the evolution of their fully online format, and the impact of the Evalato awards management software. The team also dives into how creativity and innovation are recognized on a global scale and the fascinating trends emerging in event management.Discussions Include:The growth and global reach of the Eventex AwardsHow Evalato simplifies the awards judging process and ensures fairnessThe shift to fully online awards and its sustainability benefitsTrends in event design and technology across the worldUsing Eventex winners as creative inspiration for future event planningThe importance of transparency in award scoring and feedbackPredictions on how AI and sustainability will shape the future of event awardsQuotable Quotes:“Eventex is not just about competition; it's a learning experience.” – Vesko Milev"It's not about the size of your event; it's about the creativity and achieving your goals." – Brandt Krueger“Sustainability and AI will continue to drive the future of event management.” – Dessy Marinova“The software takes into account how you score in the morning versus the evening—personal bias gets neutralized.” – Vesko Milev

Brandt Krueger and Will Curran dive deep into the distinctions between consumer, prosumer, and professional audio-visual gear. Using personal experiences and industry examples, they explore the evolution of tech and how it affects everything from home setups to event production. From audio chain optimization and home theater upgrades to the balance between cost and quality, the conversation touches on the nuances of choosing the right gear for the right application. Whether you're looking to refine your home theater or optimize your event tech, this episode is packed with insights into making informed tech decisions.Discussions Include:Differences between consumer, prosumer, and professional-grade equipmentAudio chain optimization for home studios and theatersWill's home theater journey: From Sonos to high-end in-wall speakersExploring the balance between quality and budget with tech purchasesUsing Dante for digital audio networking and audio routingBuying used gear: When to take the leap and the risks involvedThe ubiquity of networking gear and its impact on event tech setupsAnalog vs. digital: Pros and cons of keeping audio fidelity highQuotable Quotes:"Buy once, cry once." – Alex Lindsay and the Office Hours panel"As you move from consumer to prosumer to professional, the improvements start to become incremental, but the costs don't." – Brandt Krueger"You can start low and work your way up, but the key is understanding where the trade-offs are." – Brandt Krueger"Sometimes the satisfaction from gear isn't linear to the price—you can obsess over small improvements." – Will Curran

In this episode, Brandt and Will experiment "live" with the latest in voice cloning from ElevenLabs, and discuss the implications for the events industry. They explore how tools like ElevenLabs' voice cloning and AI-generated sound effects could revolutionize event production and multilingual accessibility. From instant voice cloning that mimics the hosts' voices to generating custom sound effects on the fly, the discussion highlights the incredible potential - and some concerns - surrounding these new technologies. They also touch on the importance of security measures, like establishing a family codeword, to protect against potential misuse of AI-generated voices.Discussions Include:The power and accuracy of AI voice cloning with tools like ElevenLabs.Practical applications for event tech, including creating multilingual event content and custom sound effects.The potential impact of AI on jobs in the voiceover and sound design industries.Security concerns and the importance of family codewords to guard against AI voice spoofing.Quotable Quotes:"This was terrible a year ago... now it's really pretty good because the only thing they're focusing on is the text-to-speech stuff." — Brandt Krueger"Imagine the future though, that I could put a voice filter over myself and completely change my voice too." — Will Curran"Professional voiceover actors should be a little nervous about this and you should start looking into your contracts." — Brandt Krueger"We could just change [our voices] over to Morgan Freeman it'll be awesome." — Will Curran

In this episode of the Event Tech Podcast, Brandt Krueger and Will Curran explore the expanding landscape of internet connectivity for events. The duo discusses how advancements like Starlink and Peplink are revolutionizing how we think about internet access, making it possible to host events in previously unreachable locations. From streaming live video from the middle of the desert to setting up robust networks in remote national parks, Brandt and Will discuss the tools and technologies that are breaking down barriers and opening up new possibilities for event planners. They also touch on the potential of solar-powered networks, the implications of widespread satellite internet, and the creative opportunities these technologies present for future events.Discussions Include:Starlink's Impact on Event Connectivity: How Starlink's satellite internet is transforming connectivity, allowing for reliable internet access anywhere.Peplink and Speed Fusion Technology: Combining multiple internet connections to create seamless and stable networks for events.Outdoor Event Possibilities: Exploring how enhanced connectivity could make outdoor and remote events more viable and engaging.The Future of Event Tech: Speculating on the next steps in internet technology, including solar-powered systems and drone-supported events.Quotable Quotes:"In this day and age, connectivity is on a whole different level than we've ever seen before." — Will Curran"It's not just about staying connected anymore; it's about how far we can push the boundaries of where and how we host events." — Brandt Krueger"What would you do if you had internet access literally anywhere?" — Brandt Krueger

In this episode of the Event Tech Podcast, Brandt Krueger and Will Curran dive into the latest and greatest in event tech from things like concerts and the Olympics. From groundbreaking uses of 3D rendering and AI in corporate events to the jaw-dropping visual effects at concerts, they explore how technology is transforming the live event experience. The conversation also touches on the innovative approaches seen at the recent Olympic ceremonies and how they blend tradition with cutting-edge tech. Whether it's the latest in LED wall integration or the creative use of drones and cameras, this episode offers a rich exploration of where event technology is headed.Discussions Include:VR and AI in Event Production: How VR and AI are being used to create photorealistic environments for clients, allowing them to virtually explore event setups before they happen.Concert Innovations: The integration of 3D visuals and live lighting at Foo Fighters concerts, creating immersive experiences that blend real and virtual elements.LED Walls and Beyond: The growing use of LED walls in live performances and how they can be creatively redesigned for corporate events.Olympics Opening Ceremony: A breakdown of some of the tech behind the Paris Olympics' opening ceremony, including the stunning use of lighting on the Eiffel Tower and a floating mechanical horse carrying the Olympic flag.Trends in Spectacle: A reflection on the current phase of iterative innovation in event tech, where the focus is on refining existing technologies rather than introducing entirely new ones.Quotable Quotes (should you choose to share):"It's not just about what's new; it's about how you creatively use the tech that's already available." — Brandt Krueger"We're seeing artists and event producers push the boundaries of what's possible, creating experiences that are not just visually stunning but also deeply immersive." — Will Curran"The Olympics showed us that even in the most traditional events, there's room for technological innovation that enhances the storytelling without overshadowing it." — Brandt Krueger

In this episode of the Event Tech Podcast, Will Curran and Brandt Krueger dive into the fascinating parallels between the event industry and video games. They explore how concepts from popular games like Fallout can be applied to enhance attendee experiences at events. From the importance of choice and exploration to the potential of gamification, they discuss innovative ideas to keep attendees engaged and satisfied. Plus, they touch on the evolution of event apps and how to gamify actions that truly matter without alienating parts of your audience.Discussions Include:How open-world games like Fallout can inform event designThe balance between too much and too little choice for attendeesThe potential pitfalls of traditional gamification methodsThe importance of meaningful engagement metricsThe future of event apps and wayfinding technologyQuotable Quotes Should You Choose to Share:"I think there's some things that are more metaphorical, more spiritual when it comes to how we design our events. More strategic, there we go- that's maybe a more better, gooder word." - Brandt Krueger"In the same way that we say we want more white space, we want the choice of more white space." - Will Curran"Let's refocus our gamification on the things that actually matter, like networking and engagement with exhibitors." - Will Curran"It's almost worse than not having gamification at all because now I feel deflated." - Brandt Krueger

In this episode of the Event Tech Podcast, Brandt Krueger and Will Curran explore the game-changing features of the Arc Browser. They share their personal experiences with this innovative browser, detailing its unique functionalities and how it stands out from traditional browsers like Chrome and Safari. From its clean, distraction-free interface to its seamless integration with AI and enhanced productivity tools, Brandt and Will dive into why Arc Browser might be the future of web browsing.Discussions Include:Introduction and initial thoughts on the Arc BrowserUnique features: clean interface, sidebar, pinned "bookmarks", and spacesTransitioning from other browsers like Chrome, Safari, and EdgeAI integration in Arc Browser and Arc Search appThe importance of privacy and potential monetization strategies for ArcComparisons with other browsers and the future of browsingPros and cons: current bugs, desktop vs. mobile experience, and moreQuotable Quotes Should You Choose to Share:"Arc Browser feels like what Chrome did when it first came out—revolutionary and refreshing." — Brandt Krueger"The 'Browse for Me' feature in Arc Search is a game-changer. It's like having a custom-built website for every search." — Will Curran"The Arc Browser team has rethought the entire browsing experience, making it more intuitive and user-friendly." — Brandt Krueger"It's the first time I've been excited about a web browser in 20 years. Arc Browser is truly that innovative." — Will Curran"If you're looking for a browser that respects your privacy while boosting productivity, Arc Browser is worth a try." — Brandt KruegerWill forgot to send me his referral link so here's mine- muahahahaha! (BK): https://arc.net/gift/c123f69d

In this episode of the Event Tech Podcast, Brandt Krueger and Will Curran dive into the latest advancements in AI, specifically focusing on OpenAI's newly announced text-to-video engine, Sora. They explore its potential impacts on the events industry, the challenges and ethical considerations of AI-generated content, and the exciting future possibilities this technology could unlock. From transforming stock footage creation to enhancing projection mapping, Brandt and Will discuss how Sora could revolutionize event production.Discussions Include:Introduction to OpenAI's Sora and its capabilities.Comparisons between Sora and previous AI developments like ChatGPT and Gemini 1.5.Early impressions and examples of Sora-generated videos.Potential applications of AI video generation in the events industry.Ethical concerns and legal implications of AI-generated content.Future possibilities for AI in video editing and event production.Personal experiences and insights into current AI tools being used in events.Quotable Quotes (should you choose to share):"The genie is out of the bottle ... There is no putting it back in." - Brandt Krueger"Imagine creating video moments of CAD designs with a fly-in drone shot. The creative possibilities are endless." - Will Curran"It's about banning the behavior, not the technology." - Brandt KruegerAnd for the record, we were using colons in our episode titles and words like "delve" long before AI.

In this episode of the Event Tech Podcast, hosts Brandt Krueger and Will Curran dive into the highly-anticipated Apple Vision Pro. With reviews pouring in, they discuss the pros and cons of this new spatial computing device, its hefty price tag, and its potential impact on both personal and professional environments. Spoiler alert, neither of them has purchased the device themselves, so they analyze feedback from early users and tech reviewers, debating whether the Vision Pro is worth the investment or just another flashy gadget. Tune in to hear their insights and predictions on the future of augmented reality in the events industry and beyond!Discussions Include:Introduction to Vision Pro: Brandt and Will's first impressions and initial thoughts.Price and Accessibility: The high cost of the Vision Pro and additional accessories.User Reviews: Contrasting feedback from influencers and everyday users.Positives: Transformative potential for personal and professional use, such as workspace customization and immersive media experiences.Negatives: Issues with field of view, comfort, and the effectiveness of the pass-through feature.Future Potential: Speculations on how Apple might improve the device and its applications for events and social interactions.Social Implications: The awkwardness of wearing bulky headsets in public and the societal adjustments needed for widespread adoption.Quotable Quotes (Should you choose to share):Brandt Krueger: "It's really, really expensive ... You're looking at forty-five hundred at least by the time you get rolling, if not a heck of a lot more."Will Curran: "I've seen a lot of positive things about putting windows all around ... being able to take a blank room and turn it into a workspace is really exciting."Brandt Krueger: "Is it worth it? And for me, as of right now, **SPOILERS***, based on what I've seen."Will Curran: "I think Apple has the ability to universally create the standard for avatars... Imagine an avatar store, just like the app store, where people could sell avatars into your platform."Brandt Krueger: "It feels like we're just skirting around the edges of all of this... we all really want, just actual transparent lenses, Tony Stark style."Tune in for a deep dive into the pros, cons, and future possibilities of Apple's Vision Pro, and find out if this new tech is truly groundbreaking or just another high-priced novelty.

In this session from ETL Vegas 2024, industry experts Will and Brandt dive deep into the practical applications of generative AI for event planners. They debunk common myths and provide actionable insights on leveraging AI tools to enhance creativity, efficiency, and productivity in event planning. From overcoming the blank page syndrome to generating impressive stage designs in minutes, this episode is packed with real-world examples and strategies to help event professionals stay ahead in a competitive landscape.Discussions IncludeThe importance of learning AI to stay competitive in the industry.How to use AI tools like ChatGPT, MidJourney, and Adobe Firefly for various event planning tasks.Overcoming creative blocks and speeding up proposal and content creation.Real-world examples of AI-generated stage designs and artwork adjustments.The future of AI in events: chatbots, automated summaries, and more.Quotable Quotes Should You Choose to Share:"It's not that AI is going to take your job, but people who know how to use AI are going to take your job.""Generative AI can help you overcome the blank page syndrome and get your creative juices flowing.""Imagine feeding all your event information into a chatbot that can answer attendee questions in real time.""We used AI to expand a 16x9 image seamlessly into a panoramic view, and the client didn't even notice the difference.Thanks, and be sure to connect with us on LinkedIn and give us feedback!

In this episode of the Event Tech Podcast, hosts Will Curran and Brandt Krueger embark on an insightful journey through the evolving landscape of virtual and hybrid events. They delve into the shifts in event technology trends post-pandemic, the nuances of audience engagement, and the future potential of virtual and hybrid event formats. The conversation touches on the reevaluation of event strategies, the role of AI in content saturation, and the speculative impact of upcoming tech like Apple's VR headset on the industry.Discussions Include:The decline of "virtual event software" and the rise of "webinar platforms".The enduring value and challenges of executing successful hybrid events.The influence of remote work on event attendance and format preferences.The impact of AI on content creation and consumption within the event space.Speculations on the future role of AR and VR technologies in enhancing event experiences.Quotable Quotes Should You Choose to Share:Will Curran: "We're seeing a decline in hybrid, which is really interesting. It's like the event world is retracting back from the virtual edge."Brandt Krueger: "Hybrid events have the power to combine the best of both worlds, but the real challenge lies in executing them correctly."Will Curran: "The future of event tech might not lie in massive shifts but in how we incrementally improve the virtual and in-person experiences."Brandt Krueger: "Even as technology evolves, the core of event planning remains about connecting people and sharing knowledge."

In this episode of the Event Tech Podcast, hosts Will Curran and Brandt Krueger engage in a candid discussion about the importance of safety in event production, spurred by the tragic incident of a CEO's death at a company event. They dive into the specifics of event rigging, the necessity of professional and experienced staffing, and share personal anecdotes highlighting the critical need for safety planning and execution. The conversation also touches on the broader aspects of event safety, including emergency preparedness and the importance of having safety equipment like first aid kits and defibrillators on hand.Discussions Include:Safety is not just a responsibility but a crucial aspect of event planning, emphasized by this tragic incidentThe discussion of rigging safety serves as a stark reminder of the potential dangers in event production and the importance of using professional servicesBrandt and Will advocate for comprehensive safety measures, including the presence of first aid kits and defibrillators, underscoring the collective responsibility for event safetyQuotable quotes (should you choose to share):"Just about the worst possible thing you can think of that could happen at an event." - Brandt, discussing the impact of having a death at one of your events."Safety is about planning ahead, being prepared, and thinking through everything that could happen." - Will, highlighting the importance of proactive safety measures in event planning."The safety of everyone is everyone's job." - Will, emphasizing the collective responsibility for maintaining safety at events.

This episode of the Event Tech Podcast features an insightful discussion on the integration of technology in trade shows, particularly focusing on the role of e-commerce in enhancing trade show experiences. The guests, Vinit Patil, CEO and Co-Founder of Ribbon, a hybrid trade show platform, and Jesse James, the co-founder of ShoppeObject and VP of International Market Centers, share their experiences and perspectives on how technology is transforming the trade show landscape.Key Topics:Integration of E-Commerce in Trade Shows: Exploration of how Ribbon, a hybrid trade show platform, integrates e-commerce into the trade show experience, making it omnichannel and more accessible for both vendors and attendees.User Experience and Aesthetics in Technology: Discussion on the importance of user experience and aesthetics in technology implementation, especially in curating trade show experiences.Challenges and Opportunities in Technology Adoption: Insights into the varying levels of comfort and challenges faced by exhibitors in adopting new technology, and how mandatory participation in digital platforms can be beneficial.The Future of Trade Show Technology: Predictions about future advancements in trade show technology, including potential integrations and new features that could enhance user experience.Role of Curated Content and Discovery: Emphasis on the importance of curated content and the opportunity for discovery in trade shows, highlighting the significance of storytelling and editorial elements in digital platforms.Find out more at meetribbon.com, and especially because Brandt couldn't seem to get it right in the episode, that's shoppeobject.comS...H...O...P...P...E... dot com :)

This episode of the Event Tech Podcast features co-hosts Will Curran and Brandt Krueger engaging in a lively and diverse discussion about the latest trends and applications of AI in event technology, with a particular focus on their personal experiences with various AI tools and platforms.Key Topics:Developments in AI and Event Technology: Discussion of recent advancements in AI and how they are influencing the event tech landscape.Personal Experiences with AI Tools: Will and Brandt share their experiences using different AI tools, such as ChatGPT and MidJourney, highlighting their functionalities and practical applications.Google I.O. Announcements: Insights into Google I.O.'s latest announcements, particularly those related to AI integration into workspace tools and their implications.Security and Ethical Concerns: Addressing security issues in AI tools, including a White House initiative for hacking AI systems at DEF CON to test their vulnerabilities.Future of AI in Everyday Applications: Predictions and expectations for the integration of AI into daily tools and platforms, like Photoshop and Raycast, and how these advancements could shape user experiences.Thanks for listening!(This episode was recorded before Will became Head of Klik for Bizzabo)

SummaryIn this episode, Will and Brandt discuss their favorite clothing, bags, and organizers for event professionals. They recommend the Patagonia Torrent Shell rain jacket for its breathability and packability. Will also suggests the Arcade Adventure Belt, a comfortable and durable belt for everyday use. When it comes to bags, Will recommends the Tom Bihn Synapse 25 backpack for its unique design and comfort, while Brandt shares his love for the eBags Professional Slim Laptop Bag. They also discuss the use of pouches and organizers to keep cables and chargers organized in their bags.TakeawaysThe Patagonia Torrent Shell rain jacket is a recommended choice for event professionals due to its breathability and packability.The Arcade Adventure Belt is a comfortable and durable belt option for everyday use.The Tom Bihn Synapse 25 backpack and the eBags Professional Slim Laptop Bag are both recommended for their design and functionality.Using pouches and organizers can help keep cables and chargers organized in bagsNote: This podcast was recorded in 2023 before Will left day-to-day operations at Endless Events and began his work as Head of Klik for Bizzabo

In this episode of the Event Tech Podcast, hosts Will Curran and Brandt Krueger delve into the world of financial and travel management technology in event planning. They discuss innovative tools and strategies for handling corporate expenses, especially focusing on the use of corporate credit cards and employee expense management. The conversation highlights how these technologies can streamline processes, provide security, and improve efficiency in managing event-related expenditures. Will and Brandt also share their personal experiences and insights on various financial tools like Ramp, Brex, and Lasso, elaborating on their features, benefits, and potential impact on business operations.In this episode:Introduction of Financial Management Tools: Discussion about how tools like Ramp and Brex can enhance efficiency in handling corporate expenses, specifically in the event industry.Benefits of Corporate Credit Cards: Exploration of how corporate credit cards can simplify expense tracking, provide security, and manage employee spending with customizable limits and rules.Travel Management and Integration: Insights into how these tools assist in managing corporate travel, setting budgets, and adhering to company policies.Virtual Credit Cards and Security: The advantages of using virtual credit cards for better security and control over online subscriptions and free trials.Lasso – A Comprehensive Freelancer Management Tool: An overview of Lasso as a tool for managing freelance staff, integrating travel management, and providing a centralized platform for event staffing.If you have any unique tools or strategies you use for corporate spending and travel management in your event planning business, share your insights with us! Reach out on LinkedIn, and we might feature them in a future episode. Stay tuned for more innovative discussions on the Event Tech Podcast!This episode was recorded in 2023 before Will Curran left day-to-day operations at Endless Events and became the Head of Klik for Bizzabo.

In this insightful episode of the EventTech Podcast, hosts Will Curran and Brandt Krueger engage in a comprehensive discussion about the complexities of per diems within the event industry. They explore various perspectives, including those of planners, companies, and freelancers, shedding light on the practicalities, challenges, and strategies related to per diem management. The episode also touches on related subjects such as company culture, meal preferences during events, and the significance of crew meals for team building.Topics include:Definition and Purpose of Per DiemsVariations in Per Diem RatesBudgeting and Impact on Event CostsCultural and Company Policy ConsiderationsMeal Preferences and Habits on Show SiteThe Per Diem "Game" and Employee PerspectivesInnovative Solutions and Tools for Managing Per DiemsImportance of Team Meals and Building CamaraderieJoin us by connecting on LinkedIn, joining the EventProfs Community, or by participating in the EventTech Chat!

Hey there, Event Tech podcast listeners! It's been a minute, hasn't it? Brandt Krueger and Will Curran are back to fill you in on what's been happening with ETP for the last few months. We've both taken on new roles in the event tech world, keeping us super busy. On top of that, we've completely re-worked how the podcast is produced behind the scenes.We're thinking about some changes for the podcast, like potentially introducing paid memberships or offering an ad-supported version. We'd love to hear your thoughts on content preferences too. Your feedback is crucial!Rest assured, the podcast isn't going anywhere. We're committed to maintaining the high-quality content you know and love. So stay tuned for more exciting updates in the world of event technology. Event Tech podcast, OOOOOOuuuuuuuttttttt! Or in this case... BAAAAAACCCCKKKK!Hosts: Will Curran and Brandt Krueger

Imagine an event where the audience takes the reins, curating the perfect musical experience by making real-time requests and communicating with the band. Today, we're thrilled to introduce you to uRequest Live, a groundbreaking platform that does exactly that. In this episode of the Event Tech podcast, we'll explore the journey of uRequest Live, from its inception to its evolution during the pandemic, and how it has transformed the event entertainment landscape. We'll also discuss the importance of knowing your audience, adapting to changing expectations around event duration, and the future innovations that uRequest Live has in store. So, sit back and let us take you on a captivating ride through the world of audience-curated concert experiences!

The #EventProfs community is a strong network of event professionals who've come together worldwide to share their ideas and insights and seek support in the ever-evolving event industry. Our thriving community includes event planners, marketers, sponsors, technology providers, and more, and we're all committed to improving our craft and the industry. As part of our ongoing commitment to progress and improvement, we're changing platforms.  In this episode of the Event Tech podcast, Will shares why he's decided to make the shift, what he's excited to implement in the new #EventProfs community, which platform the community will use, and what you can expect in the coming weeks and months. Let's get started!

Unlike the Metaverse, artificial intelligence (AI) is progressing rapidly. Will and Brandt published the ChatGPT, DALL-E, and Other AI Tools You Need to Know at the end of February 2023. After only a few weeks and many headlines later, they're ready to revisit the ever-evolving topic.  In today's episode of the Event Tech podcast, Will and Brandt share some of the latest AI technology news, their thoughts on how you should embrace the fast-growing technology, and what they'd like to see from it moving forward. Let's get right into it!

In 2022, the United States saw 1,774 data breaches. And while 1,774 might not sound jaw-dropping, those breaches impacted an estimated 422,143,312 people. Cybersecurity for event planners is a recurring theme on the podcast because cyber threats are never-ending and are only getting more complex. In today's episode of the Event Tech podcast, Will and Brandt tackle cybersecurity, driven by the recent and controversial data breach at LastPass and a listener question. Eliza C. asked, what steps would you give to a new event planner to help protect against cybersecurity threats for virtual events? Tune in to learn six tips to protect your business and events against cybersecurity threats in 2023.

Artificial intelligence (AI) tools have dominated the headlines lately. And tools like ChatGPT, Midjourney, and DALL-E have artists and writers sounding alarms about job security. So, what does this have to do with the events industry? In this episode of the Event Tech podcast, Will and Brandt share their thoughts on visual and text-based AI tools and how you might use them for events in the future. Let's dive in!

As we continue to transition out of the pandemic and into 2023, the effects of economic downturn, layoffs, and budget cuts are felt across the tech industry. And with record-breaking inflation, it's no surprise many event professionals are forced to navigate tighter budgets with rising costs. So, what should you do if you think you're going to deal with a reduced event budget?  In this episode of the Event Tech Podcast, Will and Brandt consolidate years of advice into eight tips event professionals can take into 2023. They'll share where they would start if forced to reduce your event budget, what and how to cut, and how the right mindset can change your perspective.

As event professionals, we're always looking to explore new methods, techniques, and technologies to make each event better than the last. Virtual reality (VR) is a topic we often discuss on the Event Tech podcast and has been a technology growing in popularity in recent years. But with the adoption of VR technology comes an important question: will people change their lifestyle to attend VR events?  Endless Events has articles on VR dating back to 2017. Still, VR technology has been slow to make a splash in the average household. Bulky, uncomfortable, and impractical hardware has largely been to blame. But will people be more willing to change their lives to integrate this new tech? Join Will and Brandt as they search for an answer and share their thoughts on what will catapult VR tech forward.

Event management software can potentially make an event planner's job more efficient. But when the right software doesn't exist, planners are left to fend for themselves, often lacking solutions. In July, we discussed this exact issue in the episode, Why is there no good event software? Will and Brandt discussed what features the industry desperately needs and how companies can offer solutions. Two of the most important missing features included tools for budgeting and understanding profit margins.  In this episode of the Event Tech Podcast, Will and Brandt welcome a special guest who brings a new and inexpensive solution to event management software, Rob Vaas. Rob is a co-founder and director of a new software company called Joi, a planning and scheduling software with unique features, including budgeting solutions that might be just what the industry needs.

Event translation and transcription are a segment that's been on the rise in recent years. Will and Brandt discussed the increase of booths for these services at IMEX Frankfurt and IMEX America. As a result, in this Event Tech podcast episode, the tech duo outlines how to work with translation, transcription, and captioning services in your events.    Implementing these services into your event can be full of benefits, making your events accessible to international audiences and those with auditory impairments. But, when done poorly, translation, transcription, and captioning services can lead to a poor attendee experience and even offend listeners. To help you ensure that doesn't happen, Will and Brandt share tips for working with the services and explain how you can ensure you're getting the total value from these services. Let's dive in!

We're doing things a bit differently on this episode of the Event Tech podcast. Rather than covering a "new topic," we're checking in with you, our listeners, and readers and evaluating whether we should change anything about the podcast. So whether you're a new or long-time listener, stay tuned and reach out. This is an engaging episode, and we have many questions for you.

According to Forbes, in-person events increased by 255% from the 4th quarter of 2021 to the second quarter of 2022. Still, as we move into 2023, more and more companies announce layoffs, spending freezes, and low metrics. And these are just a few of several trends in events to keep your eye on.  In this episode of the Event Tech podcast, Will and Brandt discuss current event industry trends and the future of events. They'll also share two helpful tips for navigating the choppy waters ahead.

IMEX is one of the most significant events for the events industry, not just in the States but globally. And after a long few years, a massive return to in-person events in 2022, and a looming recession, the IMEX America 2022 event has been long awaited.  Despite how gloomy current events might feel, Will and Brandt have some inspiring things to share. In this Event Tech episode, they'll continue discussing the trends they noticed from the previous IMEX Frankfurt event, cool new logic utilizations, and…booze? Let's get to it!

A lot has changed about the world in recent years. It's not always helpful to ruminate on what we should have done, but today Will and Brandt do precisely that. In this episode of the Event Tech podcast, the tech duo looks back on 2020 and 2021 and considers how they would do things differently if they had to relive the pandemic.

As layoffs continue to make headlines across industries, the events industry is also bracing itself for an economic downturn. More and more companies in the events industry announce layoffs, downsizing, and consolidations each week. According to Brandt, the industry should have taken preventative action before reaching this point.  Join Will and Brandt as they discuss how we got here and how to navigate layoffs and consolidation in the events industry. While they can't predict the future of events (as we'll find out), they have been discussing this topic for months and are ready to offer actionable advice and support.   

This year, a Marriott data breach has made headlines again. It's 2022, and the world is no stranger to poor data protection. Every year, the events industry and event professionals handle data for millions of people. It's our responsibility to ensure their data is secure and our systems are risk-free.  That's why today's episode focuses on how you can increase data security and protection in your business. Will Curran and Brandt Krueger share first-hand what they've learned from working with valuable data. Together, they've come up with 6 data protection tips that will help you avoid making common data security mistakes.

Building an online community can take years of hard work. That's why Endless Events' very own Will Curran and Kyle Kosinski created the #EventProfs community. They're on a mission to build and grow a community from the ground up so they can better understand what it takes to develop an event community.  #Eventprofs is designed to put your knowledge on center stage. In Kyle's words, “Whether you're a festival producer or a lighting technician, you can teach the whole world of event professionals what you know and help make everyone's events better.” But in today's episode, Will and Kyle share their valuable insights as they learn how to build an event community.

Augmented reality (AR) has the potential to revolutionize how we live our lives, but are we there yet? Will and Brandt are excited to see just how revolutionary AR will be for events.  In today's episode, Will Curran and Brandt Krueger discuss AR for events. Together, they explore how AR for events can reshape how people interact with each other and their venues. Looking past flashy screen-based AR, Will and Brandt focus on what they hope to see, issues that may arise, and what might be around the corner in AR tech.

Event chatbots are becoming increasingly common in the event industry. While chatbots are helpful when engaging communities during events, they can also be an excellent tool if you want to implement the community model and engage your attendees all year.   Today, Will, Brandt, and Kyle discuss event chatbots in 2022 and the community model with chatbot expert Chuck Elias. They update us on how chatbot technology has evolved in recent years and how you can use event chatbots to successfully engage a community year-round. 

Fresh off the plane, Brandt Krueger returns to us from the IMEX event in Frankfurt, Germany. Unfortunately, Will wasn't in attendance this year. That's why, in today's episode, Brandt gives him a full recap on this year's event.  In a global industry that's still feeling the effects of the worldwide pandemic, Brandt focuses on the trends he saw at IMEX. The two discuss how new factors, like an uncertain economy, may also play a role in recent trends. But don't let that hold you back. Today's episode is full of helpful insights into the powerful ways the events industry is adapting to the ever-changing landscape of event tech.  To wrap the episode up, Will tells us he's feeling some FOMO (fear of missing out). "We'd love to hear from you if you were at IMEX Frankfurt," he says. "What'd you think about it? Was there anything that caught your eye? Or, was there something we talked about that you'd like us to dive into deeper?" Reach out! We always love to hear from our listeners.

Like the software industry, the event management industry has tech stacks. Event tech stacks consist of all the technology that helps an event run efficiently. Event planners often forget to consider whether their tools are suitable for the job and their budget leading to overspending and inefficient processes. Re-evaluating your tech stack can help ensure your events improve and run optimally year after year.    In today's Event Tech Podcast episode, Brandt Krueger and Kyle Kocinski talk about the event tech stack and several tools that event planners might want to incorporate into their stack. They think event planners should re-evaluate their stacks regularly to make the most of their time and money.     Brandt concludes by emphasizing the major takeaway from today's podcast, “Take a moment to think about where you might be able to shave some time off your work and what tech might be able to help you do that.” He invites listeners to reach out with their responses to today's conversation at eventtechpodcast@helloendless.com.

The event management industry lacks robust software designed for the unique needs of the event management industry. Many event planners rely on tools not made for the industry and attempt to find alternative solutions for the tasks they must accomplish.  In today's episode, Will and Brant talk about the event management industry's unique client base and where event management software fails to meet client needs. Possible solutions to the lack of budgeting and profit margin projection tools include templates and building your own tool. Will and Brant explain how these options may work and how they have failed in the past. 

Pricing transparency in event technology companies is lacking, to say the least. Many event platforms offer no pricing structures at all while others only give ballpark estimates. As a recent Skift Meetings article points out, event planners often have no time or energy to sit through long demos and discuss pricing for weeks. But as Will and Brandt point out in this episode, transparency is not easy to achieve in the world of SaaS and event technology. Costs depend on the size of the event and the features planners want to implement.   Our dynamic duo has talked about transparency in the event industry before, but not about the event technology space specifically. But if you need a transparent comparison of top event platform providers, make sure to check out Endless' transparent 100 Top Event Platforms spreadsheet where you can compare companies based on pricing, features, and more. And now, without further ado, here is the Event Tech Podcast!

Today's episode of the Event Tech Podcast was inspired by a recent Event Leadership Institute summit where Brandt and Will did a fast rundown on ten event technology trends. For each of them, they had to quickly decide whether they truly were a trend or just hype. Most of the trends have gotten their own standalone Event Tech Podcast episode already. If you need a quick refresher on what Will and Brandt think about them, then this episode is perfect for you. Here are the 10 event technology trends that Will and Brandt discuss in this unique and exciting episode: NFTs, blockchain, metaverse, drones, smart glasses & AR, community marketing, privacy & security, machine learning & AI,, facial recognition, attendee tracking. Which ones will make it to the hot list and which ones are merely hype? Tune in and find out. Read the episode's show notes here.