Podcasts about Getting Things Done

Productivity hacks and strategies are helpful — but only if you use them. The right mindset, however, can keep you track at work and in your personal life. Ari Tuckman, Psy.D., teachers us how to develop a resilient, productivity mindset. Productivity Hacks for ADHD: Additional Resources Free Download: Focus Your ADHD Brain With 5 Helpful Hacks Read: Popular Productivity Advice That Torpedoes the ADHD Brain Read: How to Not Procrastinate When Task Avoidance Strikes Read: The Everyday Rationales That Let Procrastination In Access the video and slides for podcast episode #567 here: https://www.additudemag.com/webinar/productivity-hacks-procrastination-adhd/ This episode is brought to you by Brain.fm. Unlock your brain's full potential FREE for 30 days by going to brain.fm/ADDITUDE. Thank you for listening to ADDitude's ADHD Experts podcast. Please consider subscribing to the magazine (additu.de/subscribe) to support our mission of providing ADHD education and support.

“Plans are of little importance, but planning is essential” That quote from Winston Churchill perfectly captures the dilemma we face when it comes to planning.  You can subscribe to this podcast on:  Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN Links: Email Me | Twitter | Facebook | Website | Linkedin The Time-Based Productivity Course Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl's YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 379 Hello, and welcome to episode 379 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show. Planning and organising have their place. Yet, there is a danger of taking them too far and using them as an excuse or as a way to procrastinate.  Ultimately, whatever you are planning to do will eventually need to be done. The goal, therefore, is to get to the doing part as quickly as possible.  One of the dangers of David Allen's Getting Things Done book, is the emphasis on organising and doing the weekly review. It's a procrastinators heaven. An authority in the the productivity space giving you “permission” to spend two to four hours a week planning and reviewing and another large proportion of your time organising and reorganising your lists.  Don't get me wrong. Both planning and organising have their place and as Winston Churchill says, “planning is essential”, but it's a thin line between helpful and unhelpful planning and organising. In today's episode, I will share with you some ideas that you can use to ensure that you are following some sound principles with your planning and reviewing.  So, that means it's time to hand you over to the Mystery Podcast Voice for this week's question. This week's question comes from Sally. Sally asks, hi Carl, I'm struggling to get myself organised. I have so many things on my desk and on my computer's desktop I don't know where to start. I feel like all I do all day is plan what to do and tidy up my lists. How do you avoid over planning and organising?  Hi Sally, thank you for your question. Firstly, I must admit I have been down this road of over-planning and organising.  I read Getting Things Done in 2009 and loved it. I ditched my Franklin Planner, the “tool” I had been using consistently for over fifteen years, bought myself a nice Quo Vadis notebook (the paper quality was better than Moleskine) and spent a whole weekend setting up the notebook as a GTD tool.  I also printed out the GTD weekly review checklist from David Allen's website and stuck that into the back go my planner and became a GTDer.  It took me seven years to realise that I wasn't getting anything significant done. I had a lot of ideas, plans and goals, yet all I seemed to be doing was reviewing, planning and doing the easy things from my context lists.  Replying to emails was much easier than sitting down to write the first chapter of the book I wanted to write. Spending more time mind mapping the presentation I had to give on Friday seemed more important than opening up Keynote and designing the presentation.  Yet, ironically, it was an end of year review that forced me to face up to reality and see that while I was excellent at planning and reviewing, I had become terrible at doing the work.  And this is one of the most common problem areas I see with many of my coaching clients. The fixation on having everything perfectly organised and planned.  You see, the problem here is not that everything is neatly organised and you have the plans to do whatever it is you want to do. The problem is nothing is being done to do those plans.  While I was working on my recent Time-Based Productivity course, the project note I had for it was a mess. I had a lot of notes, ideas and thoughts. Yet, I maintained a strict next actions list at the top of the project note as well as links to the documents I was working on.  It didn't matter that below those items was a horror show of ill-thought out ideas and random thoughts. They were there in case I got stuck somewhere. What mattered was the important information was clear and at the top of the note.  The note was designed so that the work got done. It was not designed to look pretty.  I've seen clients with thirty page Word documents detailing their department's plans for the year. It's written in some vague management language that leaves a lot to interpretation. It's as Winston Churchill once said of a similar document from the government's treasury department: “This paper, by its very length, defends itself from ever being read.” You can spend hours going through a document like that, and nothing will ever get done.  What matters is knowing what the department's objectives are and what needs to be done to accomplish them.  That does not need thirty pages. That can be summarised on one page, at most.  If you're working in an organisation that loves using management speak to communicate their ill-thought through ideas, one of the best ways to navigate these documents is to establish what the ultimate goal is.  What are the targets, or in management speak “KPI's” (Key Performance Indicators)? Once you know how you or your department will be measured, you can use your own experience and knowledge to put in place a plan to achieve those targets.  Ultimately, your boss, and their boss, are concerned about your targets. How you achieve those targets are less important, although they should always be achieved legally, of course.  In many ways translating these verbose annual planning documents is the role of the departmental managers. This means translating them into actionable items so that everyone in the team clearly understands what they are aiming for. This then reduces the necessity of further planning meetings and everyone can get on and achieve the objectives.  And this is the same for individuals.  When we plan things out we are exploring options, considering best ways to do things and perhaps thinking of potential outcomes.  While these exercises do have their place, they cannot replace doing the work.  The objective, therefore, is to figure out as quickly as possible what you need to do to get the work completed.  My wife bought me a new iron and ironing board for my birthday. I love ironing, I find it relaxing. I've learnt that no matter how big the pile of ironing is, the pile is not going to diminish by more planning and strategising. The only way the pile of ironing will shrink is for me to plug my iron in, set up my ironing board and get started.  Now years of ironing has taught me to begin with the clothes that require a cooler setting and finish with clothes that require a hotter setting such as linen shirts. That's experience, although, I remember being taught that one by my grandmother many many years ago.  The final part of this is choosing when to do the ironing. For me, I find ironing after I've been sat down for a long time works best. I'm stood up and have to move around to hang my shirts up after they're ironed. So, doing the ironing in the afternoon or early evening works best for me.  Given that I generally do the ironing once a week, all I need to decide is when. When will I do it? That's the only planning I need to do with something I routinely do.  When it comes to organising, I'm always surprised how so many people have missed one of the best features of computers and technology. It's not so you can sit and stare at a screen for hours on end. It's the speed at which a computer can organise your files.  You can choose to organise your files by date created, date modified, title, type of document or by size. The only thing you need to do is to put the file into a folder.  If you were to keep things as simple as possible, two folders one for your personal life and one for your professional life would work. (And I know a lot of people who do just that and can find anything they need with the use of a keyboard shortcut or a few typed letters.  While travelling last month, I had all my flight confirmation emails and car hire documents stored in Evernote in its own notebook. Before we set off, I made sure this notebook was downloaded to my phone so that no matter where I was in the world, I was not going to be relying on flakey internet.  This meant, when we finally reached the car hire desk at 11 p.m. At Dublin Airport, all I needed to do was open Evernote, type Europcar in the search and all my details we instantly on my screen ready to show the assistant.  Most notes apps people are using today have incredibly powerful search features built in. Evernote was build on its search features. I'm frequently amazed at how quickly Evernote can find something I vaguely think might be in there.  I remember my wife trying to sort something out for me on a Korean website while we were sitting in cafe. She asked me if I remembered my password for a particular website I had not used for over ten years.  I opened up Evernote and typed in the name of the website and in less than second the login and password details were there. My brain cannot work that fast when trying to recall something from ten years ago.  What this means is you do not need to spend days or months trying to come up with a “perfect” notes organisation system. You could quite easily operate on a simple professional and personal folder system.  You'd still be able to find anything you were looking for, and all you would need to do is to learn how to use the search features.  So, Sally, if you want to get things organised, let your computer do the work for you. Start by creating a simple folder structure of personal and work, and organise your documents there first.  As you're doing this I would add that you ensure the title of the documents and files are clear. Sometimes we download something from the internet and we end up with a jumble of letters and numbers. While your computer will be able to tell you when you downloaded it and what the file type is, it won't be able to tell you what it is. That part of the organising process is on you.  If you wish to have a little more structure than simply personal and professional you can modify things later. The goal here is to begin the cleaning up process.  And don't forget the delete key. It's your best friend when cleaning up.  Once you've tidied everything up and you know where everything is, when it comes to what to do next will naturally follow.  This organising may take you a weekend to do. Yet, that investment in time will be well worth it. You'll feel less anxious, lighter and will have begun developing confidence in your system. That's a very nice place to be.  I hope that has helped, Sally. Thank you for your question and thank you to you too for listening. It just remains for me to wish you a very very productive week.   

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 1767: Laura Stack delivers a sharp, practical approach to reclaiming your time by eliminating inefficiencies, leveraging peak productivity hours, and mastering focused attention. Her strategy isn't about doing more, it's about doing what matters, faster and smarter, so you can win professionally without sacrificing personal time. Read along with the original article(s) here: https://theproductivitypro.com/blog/2012/06/the-work-less-more-success-guide-to-time-management-2/ Quotes to ponder: "True productivity is not about being busy; it's about getting results." "Discipline yourself to concentrate single-mindedly on one task until it's complete." "Schedule your highest priority work during your peak energy periods, and save routine tasks for when your energy is lower." Episode references: Getting Things Done: https://gettingthingsdone.com/ The 80/20 Principle: https://www.amazon.com/80-20-Principle-Secret-Achieving/dp/0385491743 Eat That Frog!: https://www.amazon.com/Eat-That-Frog-Great-Procrastinating/dp/1576754227 Learn more about your ad choices. Visit megaphone.fm/adchoices

Barb DiGiulio joins Jerry today for Party for Two! Are we too soft on crime? Then - ahead of the long weekend Jerry talks about water safety. Plus - maybe the government is getting things done.

Get instant access to the Why You Aren't Taking Action Video : successbykayla.com

In this episode of Change Your Game with GTD, actor and musician Marcelo Cervone shares how the GTD methodology has transformed his creative and professional life. From mastering the two-minute rule to tackling prioritization challenges, Marcelo's journey offers valuable insights for anyone balancing complex, self-driven projects.

“Word-processing is a normative, standardised tool. Obviously, you can change the page layout and switch fonts, but you cannot invent a form not foreseen by the software. Paper allows much greater graphic freedom: you can write on either side, keep to set margins or not, superimpose lines or distort them. There is nothing to make you follow a set pattern. It has three dimensions too, so it can be folded, cut out, stapled or glued.” That's a quote from Claire Bustarret, a specialist on codex manuscripts at the Maurice Halbwachs research centre in Paris. And is the start of my attempt to explain why you don't want to be abandoning the humble pen and paper just yet. You can subscribe to this podcast on:    Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN   Links: Email Me | Twitter | Facebook | Website | Linkedin   The Time-Based Productivity Course Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl's YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 378 Hello, and welcome to episode 378 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show. I recently came across a short video from Shawn Blanc of the Sweet Setup website who argued that paper-based planners enable better focus and less distractions that their digital counterparts.  And in my now ten-month experiment with the Franklin Planner I also have discovered that planning on paper gives me greater insights about what is important and what is not, it has allowed me to reduce my to-do list dramatically and improved my ability to think at the next level—the level that really matters if you want to go beyond just the rudimentary basics and create something special.  This week's question is about my “experiment” and what I did it and what I learned. So, without further ado, let me hand you over to the Mystery Podcast Voice for this week's question. This week's question comes from Phil. Phil asks, hi Carl, I'm curious about your Franklin Planner experiment. Why did you do it and what have you learned from the experience?  Hi Phil, thank you for your question.  Before I begin, I should give you some background.  My planner journey began on my 18th birthday when my uncle and auntie bought me a black leather Filofax. These were all the rage in the mid to late 1980s. They were a symbol of what we called in the UK the “YUPPIE generation”  A YUPPIE was a young urban professional or young upwardly mobile professional. It was a term used to describe a young, well-educated, and affluent person who worked in a city. It was often associated with a particular lifestyle and consumption patterns.  Filofaxes had a diary—usually a week to view—, an addresses area, and other planning pages such as a goals and notes area and an expenses tracker.  I loved that Filofax. And I remember carrying it around with me everywhere. I was living the YUPPIE lifestyle without having the job, type of car or luxury apartment associated with them. I was pretending hahaha. A few years later, while working in car sales, I was introduced to the Franklin Planner. I think it was around 1992 or 1993, by my general manager, Andrew.  That changed everything for me. No longer was I just carrying around information—really what a Filofax did in those days—and I had a tool that enabled me to establish what was important to me (my “governing values”) and a way to plan the day, and week.  I used that Franklin Planner for fourteen years. It went everywhere with me. I'd take it on holiday with me and often find myself sat on the hotel's balcony late at night writing out how I felt my life was going and what I wanted to change.  It was a tool that kept me accountable to my goals and values and really did change my life for the better.  Then came what I call the digital explosion in 2009. That's when I got my first iPhone and that coincided with my first reading of David Allen's Getting Things Done.  I stopped using the Franklin Planner and began a transition to digital tools.  It was an exciting time and my whole time management system began to change. Often for the better, sometimes for the worse. Yet, on the whole I enjoyed the evolution.  That's the background.  So, why did I decide to go back to using a Franklin Planner.  Well, I had begun to notice that I felt I was rushing everything. Sure, some things needed to be done quickly, but the majority of my work didn't need to be done right now. Those tasks in my task list could wait until another day, yet, I had this feeling I had to complete them today.  It created a sense of anxiety. A sort of low level buzz in my head telling me I should be doing work, checking off my tasks and not taking time to step back and think if what I was about to do was necessary or important.  It was unpleasant. So, I decided to go back and try a Franklin Planner for a few months to see what would happen.  It was a revelation and I was shocked.  The first thing I noticed was I slowed down. Because you have to manually write out your tasks and appointments each day, you had time to contemplate whether they really needed to be done.  With my digital system, I had things like watch this YouTube video, or read this article. Yet, these were not important at all. For some reason the digital task manager elevated their importance because they were on the list and had to be done—which, of course, they didn't. I never wrote those down in the Franklin Planner. I might have written them down in the notes area for later, but they would not be a task.  It was too easy to add stuff to a digital task manager, which meant all sorts of rubbish got added to the list. What that did was to make my task lists bigger and bigger. It got to a point where there were over 600 tasks in my task manager.  I remember looking at that realising that 80% of what was in there was either no longer relevant or would be a waste of time if I did do them.  That never happened with the Franklin Planner. The act of writing down tasks, meant you would carefully consider whether it was worth doing or not.  The result of this transition was instead of having fifteen to twenty tasks on my task list each day, in my Franklin Planner I had less then eight most days and what was there was genuinely important.  Another area that changed almost immediately was I started to think again.  Earlier last year, I had started planning out my projects, YouTube videos and weekly plans in what I called my Planning Book. This was an A4 ring-bound notebook that contained all my plans and initial thoughts about a project or video.  Suddenly, I found I was thinking things through better. When I sat down to plan out something, I was completely engaged. There were no pop-up notifications, or other digital distractions that would stop my thoughts. I could go deep, much deeper than I ever did digitally.  And the results were almost instant. My YouTube video views went from an average of 3 to 4 thousand in a week to over 10,000!  The only change I had made was to plan out my videos on paper instead of an Evernote note.  On analysis, what I noticed was I became a better storyteller—and important part of creating YouTube videos. And that resulted in almost three times more views on YouTube.  I quickly began to see that there was something going on here.  Digital tools are great. They are so convenient, and it's fantastic that you can carry around fifteen years of notes on a simple device like your phone. But, is that really helpful.  99% of my journeys and trips never required me to have to look up some important information.  And on those rare occasions when I did need to look up something, I could have easily explained to the person I was meeting that I would send the information when I got back to my office.  In fact, remembering to do that after writing it down on a piece of paper may have impressed the person I was meeting and would have given me time to think of a memorable way to convey the information.  Returning to the Franklin Planner and bringing some paper-based planning back into my life has been a revelation. It's slowed me down, while at the same time has helped me to become far more productive.  It's done that by getting me to think again.  And that's perhaps where digital tools are failing us.  Technology is all about speeding things up and making things more convenient.  Think about it, the introduction of elevators and escalators has coincided with people becoming less fit and healthy. The convenience of delivery food has created a generation of people who wake up, sit down at a desk all day, then order food and continue to sit while they eat highly processed foods that are slowly killing them.  Walking up stairs and cooking your own food ensures you are moving and likely eating a lot healthier. It also means you more likely to eat with your family and as a consequence maintain that all important communication with the people you love.  Technology has massively increased the speed at which things can be done. And in some areas that's helpful. But, and this is a big but, your brains ability to process all that information has not speeded up.  This means, if you want to feel fulfilled and be more productive, you should become better at filtering out the noise and focus on the things that are genuinely important.  Digital tools make that difficult with their emphasis on speed and monotonous lists.  Paper-based tools enable your brain to slow down, work at a healthy pace and to think deeper. A consequence of which means you think better, make better decisions about what to work on and feel less stressed and overwhelmed.  Will I go back to an all-digital system? No.  I've found a happy balance. My Franklin Planner allows me to make better choices about what I should work on today. My Planning Book gives me a space to think about what I am trying to do and to brainstorm better ways of doing the work.  However, I do see a space for digital tools.  I always scan in my plans to a digital project note. The output of my work is digital. Blog-posts, YouTube videos, online courses and even my coaching programmes are all done digitally. (I use Zoom to talk with my clients who are based all over the world)  I also use Todoist to keep track of the recurring stuff I would likely forget to do. Reminders to water the office plant (every four days), to do my expenses, respond to my actionable emails and to send out regularly recurring invoices are all managed in Todoist.  The conclusion I have come to from this experiment is that the perfect system is a hybrid of digital and analogue tools. Your calendar works best digitally, yet on a daily basis, slowing down and writing out what you will do that day works better in an analogue form. It stops you from overwhelming yourself.  Thank you, Phil, for your question. And thank you to you for listening. It just remains for me to wish you all a very very productive week.   

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 3679: Cal Newport explores a minimalist yet effective approach to personal productivity by combining structured systems with intuitive freedom. Drawing on insights from top performers, he outlines how to balance organization without over-planning, helping you maintain momentum and avoid burnout. Read along with the original article(s) here: http://calnewport.com/blog/2009/10/02/freestyle-productivity-balancing-systems-and-simplicity-when-organizing-your-life/ Quotes to ponder: "Most people exist somewhere in between: they crave the structure of a system, but become frustrated if it grows too complicated." "Freestyle productivity is about finding the right level of organization to enable your work, not get in its way." "You want your systems to be like a fine-tuned guitar: always there to help you produce something beautiful, but never stealing the spotlight." Episode references: Getting Things Done: https://gettingthingsdone.com The 7 Habits of Highly Effective People: https://www.franklincovey.com/the-7-habits/ Scott Young's Study Hacks: https://www.scotthyoung.com/blog/ Zen To Done: https://zenhabits.net/zen-to-done-ztd-the-ultimate-simple-productivity-system/ Learn more about your ad choices. Visit megaphone.fm/adchoices

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 3679: Cal Newport explores a minimalist yet effective approach to personal productivity by combining structured systems with intuitive freedom. Drawing on insights from top performers, he outlines how to balance organization without over-planning, helping you maintain momentum and avoid burnout. Read along with the original article(s) here: http://calnewport.com/blog/2009/10/02/freestyle-productivity-balancing-systems-and-simplicity-when-organizing-your-life/ Quotes to ponder: "Most people exist somewhere in between: they crave the structure of a system, but become frustrated if it grows too complicated." "Freestyle productivity is about finding the right level of organization to enable your work, not get in its way." "You want your systems to be like a fine-tuned guitar: always there to help you produce something beautiful, but never stealing the spotlight." Episode references: Getting Things Done: https://gettingthingsdone.com The 7 Habits of Highly Effective People: https://www.franklincovey.com/the-7-habits/ Scott Young's Study Hacks: https://www.scotthyoung.com/blog/ Zen To Done: https://zenhabits.net/zen-to-done-ztd-the-ultimate-simple-productivity-system/ Learn more about your ad choices. Visit megaphone.fm/adchoices

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 3679: Cal Newport explores a minimalist yet effective approach to personal productivity by combining structured systems with intuitive freedom. Drawing on insights from top performers, he outlines how to balance organization without over-planning, helping you maintain momentum and avoid burnout. Read along with the original article(s) here: http://calnewport.com/blog/2009/10/02/freestyle-productivity-balancing-systems-and-simplicity-when-organizing-your-life/ Quotes to ponder: "Most people exist somewhere in between: they crave the structure of a system, but become frustrated if it grows too complicated." "Freestyle productivity is about finding the right level of organization to enable your work, not get in its way." "You want your systems to be like a fine-tuned guitar: always there to help you produce something beautiful, but never stealing the spotlight." Episode references: Getting Things Done: https://gettingthingsdone.com The 7 Habits of Highly Effective People: https://www.franklincovey.com/the-7-habits/ Scott Young's Study Hacks: https://www.scotthyoung.com/blog/ Zen To Done: https://zenhabits.net/zen-to-done-ztd-the-ultimate-simple-productivity-system/ Learn more about your ad choices. Visit megaphone.fm/adchoices

Sabri Eryigit ist einer der bekanntesten deutschsprachigen Experten im Bereich Selbstmanagement und Persönlichkeitsentwicklung, insbesondere als zertifizierter Trainer und Coach für die Methode Getting Things Done (GTD) von David Allen. Er ist Managing Partner bei Next Action Partners und führt sowohl Einzelcoachings als auch Gruppenschulungen zur Umsetzung des GTD-Ansatzes durch.

GTD Live is the audio version of David Allen's complete two-day seminar that brings you the powerful principles of Getting Things Done, including the Mastering Workflow, Managing Projects & Priorities models. Recorded live, this will give you a great hands-on experience with the GTD® approach, at your own pace. If you'd like to purchase the complete seminar and binge it all at once, please visit the GTD® Store

Ever feel like there's never enough time to get it all done? Khalil and Martin break down David Allen's “Getting Things Done” framework to help contractors take control of their time, energy, and priorities—so the important stuff actually gets done.Time Stamps00:40 - Oklahoma City: A Tale of Transformation03:05 - Revamping Email: GTD Approach04:08 - Getting Things Done: Key Concepts13:26 - Energy Management: The Secret to Productivity16:58 - Finding Your Energy Flow17:47 - Maximizing High-Energy Tasks19:43 - Understanding Priority30:59 - Practical Tips for Task ManagementSnippets from the Episode“Everybody's busy. It cannot change until you carve out and start making changes.” — Martin Holland“Energy management usually beats time management. If you've got really good energy and allocate it to the right things, you're going to be much more successful.” — Khalil Benalioulhaj“You cannot have a bunch of priorities. The word ‘priority' is Latin, and it means first.” — Martin HollandResources⁠Getting Things Done by David AllenThe ONE Thing by Gary Keller⁠24 Things⁠⁠⁠⁠⁠⁠⁠ Construction Business Owners Need to Successfully Hire & Train an Executive Assistant⁠⁠⁠⁠⁠⁠⁠Schedule⁠⁠⁠⁠⁠⁠⁠ a 15-Minute Roadblock CallCheck out ⁠⁠⁠⁠⁠⁠⁠OpenPhone⁠⁠⁠⁠⁠⁠⁠Build a Business that Runs without you. Explore our ⁠⁠⁠⁠⁠⁠⁠GrowthKits ⁠⁠⁠⁠⁠⁠⁠Need Marketing Help? We Recommend ⁠⁠⁠⁠⁠⁠⁠Benali⁠⁠⁠⁠⁠⁠⁠Need Help with podcast production? We recommend ⁠⁠⁠⁠⁠⁠⁠Demandcast⁠⁠⁠⁠⁠⁠⁠More from Martin Holland⁠⁠⁠⁠⁠⁠⁠theprofitproblem.com⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠annealbc.com ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Email Martin⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Meet With Martin⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Instagram⁠⁠⁠⁠⁠⁠⁠More from Khalil⁠⁠⁠⁠⁠⁠⁠benali.com ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Email Khalil⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Meet With Khalil⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Instagram⁠⁠⁠⁠⁠⁠⁠More from The Cash Flow ContractorSubscribe to our ⁠⁠⁠⁠⁠⁠⁠YouTube channel⁠⁠⁠⁠⁠⁠⁠Subscribe to our ⁠⁠⁠⁠⁠⁠⁠Newsletter⁠⁠⁠⁠⁠⁠⁠Follow On Social: ⁠⁠⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠⁠,⁠⁠⁠⁠⁠⁠⁠ Facebook⁠⁠⁠⁠⁠⁠⁠, ⁠⁠⁠⁠⁠⁠⁠Instagram, ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠X(formerly Twitter)⁠⁠⁠⁠⁠⁠⁠Visit our ⁠⁠⁠⁠⁠⁠⁠website⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Email⁠⁠⁠⁠⁠⁠⁠ The Cashflow Contractor

Feeling scattered, behind, and short on time? What if the fix is so much simpler than you think? In this episode, Katelyn gets real about why we often overlook the simplest solutions—like getting more sleep, writing things down, and previewing your calendar—because they seem too basic. But what if simple is actually the secret to being consistent? Tune in for a refreshing reminder that you don't need a complicated, automated system to feel on top of things—you just need to do the basics, consistently. Bonus: Learn Katelyn's exact planning framework - 4 simple steps - in a free upcoming training to help you plan your time with ease.   ==========================  

Andare in ferie sereni: 6 strategie per staccare davvero Andare in vacanza non significa automaticamente riposarsi. Molti continuano a controllare le mail, rispondere a messaggi urgenti o preoccuparsi del rientro… vanificando i benefici delle ferie. In questo episodio ti condivido 6 tecniche pratiche per staccare davvero la spina e rientrare con più energia, lucidità e motivazione. Parleremo di:

Our discussion focused on the use of artificial intelligence (AI) in your GTD practice. We talked about apps and how much intelligence they have, and how much of the thinking is still up to you. We also considered ways to give AI models more information so they can assist us better with various parts of the GTD implementation. Sign up for the GTD Newsletter -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

Send us a textEver have one of those nights where you're staring at the fridge with no clue what to make for dinner, and no energy left to figure it out? You're not alone. In this episode of the Real Happy Mom Podcast, we're talking about what to do when motivation has left the building and you're running on fumes.Tune in to learn simple strategies that will help you get things done without burning out.Mentioned in this episode:

Get instant access to the Why You Aren't Taking Action Video : successbykayla.com

Welcome to ADHD-ish, the podcast for ambitious entrepreneurs whose brains work a little differently. I'm your host, Diann Wingert, and today we're kicking off “The Momentum Series,” a deep-dive into what I like to call the “unholy trinity” of ADHD business struggles: starting, stopping, and switching gears.Ever find yourself stuck in a never-ending planning phase, or maybe leaping headfirst into a project before you're actually ready? You're not alone—it's what I call the ADHD starting paradox, and it's a challenge so many of us face. In this episode, we'll break down why we get trapped in either over-planning or impulsively diving in, and explore the real fear that's driving both: “What if I can't keep this up?”I'll introduce you to my messy start method—a practical, low-pressure approach that ditches perfection and procrastination for real results. You'll learn the 2% + 20% formula for action and discover foolproof systems that don't depend on your mood. Plus, I'll walk you through concrete steps, emergency protocols for when you're stuck, and real-world examples to get you moving—whether your challenge is launching a course, starting a podcast, or finally reaching out to those dream clients.By the end of this episode, you'll have practical strategies to overcome your biggest starting hurdles, and set yourself up for momentum that actually sticks. So if you're ready to get your ass in gear, let's jump in!Episode Overview — What to Expect:The Two ADHD Starting Problems:Analysis paralysis: Getting stuck in endless planning and researchCannonball starting: Diving in impulsively without enough prepWhy Both Approaches Set Us Up For Failure:Perfectionism and over-planning create pressure and stall actionImpulsivity leads to chaos, burnout, and stopping problemsThe Real Root: Sustainability FearWhy ADHD entrepreneurs fear they can't keep things going—and why this fear is rational (but surmountable!)The Messy Start Method:Diann's proven “2% + 20%” formula to get unstuckHow to combine just-enough planning with tiny, immediate actionThe Five-Minute Blind Spot Check:Five quick questions to avoid overthinking or reckless startingMood-Independent Starting Systems:How to set up external cues and “pathetically small” first stepsUsing the two-minute rule for unstoppable momentumBuilt-in Course Correction:How to schedule check-ins and adjust your approach without self-judgment Emergency protocols for when you're frozen or tempted to leap in blindly

Welcome to ADHD-ish, the podcast for ambitious entrepreneurs whose brains work a little differently. I'm your host, Diann Wingert, and today we're kicking off “The Momentum Series,” a deep-dive into what I like to call the “unholy trinity” of ADHD business struggles: starting, stopping, and switching gears.Ever find yourself stuck in a never-ending planning phase, or maybe leaping headfirst into a project before you're actually ready? You're not alone—it's what I call the ADHD starting paradox, and it's a challenge so many of us face. In this episode, we'll break down why we get trapped in either over-planning or impulsively diving in, and explore the real fear that's driving both: “What if I can't keep this up?”I'll introduce you to my messy start method—a practical, low-pressure approach that ditches perfection and procrastination for real results. You'll learn the 2% + 20% formula for action and discover foolproof systems that don't depend on your mood. Plus, I'll walk you through concrete steps, emergency protocols for when you're stuck, and real-world examples to get you moving—whether your challenge is launching a course, starting a podcast, or finally reaching out to those dream clients.By the end of this episode, you'll have practical strategies to overcome your biggest starting hurdles, and set yourself up for momentum that actually sticks. So if you're ready to get your ass in gear, let's jump in!Episode Overview — What to Expect:The Two ADHD Starting Problems:Analysis paralysis: Getting stuck in endless planning and researchCannonball starting: Diving in impulsively without enough prepWhy Both Approaches Set Us Up For Failure:Perfectionism and over-planning create pressure and stall actionImpulsivity leads to chaos, burnout, and stopping problemsThe Real Root: Sustainability FearWhy ADHD entrepreneurs fear they can't keep things going—and why this fear is rational (but surmountable!)The Messy Start Method:Diann's proven “2% + 20%” formula to get unstuckHow to combine just-enough planning with tiny, immediate actionThe Five-Minute Blind Spot Check:Five quick questions to avoid overthinking or reckless startingMood-Independent Starting Systems:How to set up external cues and “pathetically small” first stepsUsing the two-minute rule for unstoppable momentumBuilt-in Course Correction:How to schedule check-ins and adjust your approach without self-judgment Emergency protocols for when you're frozen or tempted to leap in blindly

Ever feel like you're drowning in tasks, yet still not moving the needle in your business? You're not alone. In this episode, Carly and Joe unpack that all-too-familiar solopreneur overwhelm—when everything feels urgent and there's zero breathing room. They break down how to prioritize when your to-do list is screaming at you from every direction, using the Eisenhower Matrix, tips from Getting Things Done, and a little “delegate, automate, AI” magic. If you're stuck in constant hustle mode, this episode might just be the breath of clarity you need.Being a solopreneur is awesome but it's not easy. It's hard to get noticed. Most business advice is for bigger companies, and you're all alone...until now. LifeStarr Intro gives you free education, community, and tools to build a thriving one-person business.  So, if you are lacking direction, having a hard time generating leads, or are having trouble keeping up with everything you have to do, or even just lonely running a company of one, be sure to check out LifeStarr Intro!Access Lifestarr Intro

David Allen, Eric Mack, and John Forrister continue their discussion about their software journey, from early years to their current use of the Microsoft 365 suite of tools. If you haven't heard the first part, you may want to watch or listen to that first, but it's not required. In this recording, they talk about the evolution of eProductivity and how much of its functionality is available in the Microsoft tools. Beyond that, it's a wide-ranging discussion of how to think about productivity, and how getting organized is an ongoing process, not a one-time destination. And of course there are some software details, such as how David is tracking Waiting For items. You can watch to the entire conversation from December 2021 at GTD Connect®. Sign up for the GTD Newsletter -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

On this episode Joe and Heather speak about conquering the email inbox using the “Zero Inbox” lifestyle and how it transforms both productivity and peace of mind. Joe walks listeners through a practical, judgment-free system based on David Allen's productivity method using the four D's—Delete, Delegate, Do, and Defer—while Heather shares real-world encouragement for anyone overwhelmed by digital clutter. Referenced during the show: David Allen says, "You can have a mind like water if you will place everything into a system that you trust and you check regularly that is prioritized and is on time horizons." Getting Things Done by David Allen (catch him at Scaling New Heights) TV and Movie Quote: Heather quoted Batman Begins Joe quoted The Matrix: Reloaded Book of the Week: Good to Great by Jim Collins Favorite Social Posts: Heather mentioned Erin Reese on LinkedIn Joe mentioned Brenda C. CPA on X/Twitter The Woodard Report Article of the Week: Transforming SOPs from a Burden to a Competitive Advantage by Brandy Jordan Thank you to our show sponsor, Canopy! Unclunk your firm with Canopy, the fully integrated practice management that helps accountants build the firm they always wanted. The suite includes client and document management, workflow, time and billing, engagements and proposals, and more. Check out GetCanopy.com. Learn more about the show and our sponsors at Woodard.com/podcast

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 1727: Carl Pullein shares six straightforward yet powerful tips to help anyone regain control over their time and boost productivity. With a focus on practicality, his strategies encourage small shifts in daily habits that create long-term impact, making productivity more accessible and less overwhelming. Read along with the original article(s) here: https://www.carlpullein.com/blog/6-common-sense-time-management-and-productivity-tips-anyone-can-use/27/11/2019 Quotes to ponder: "One of the most effective ways to become better at managing your time is to start planning your day before the day begins." "You don't need a new app or the latest gadget to be more productive, you need clarity." "If everything is urgent, then nothing is." Episode references: Todoist: https://todoist.com/ Evernote: https://evernote.com/ Things 3: https://culturedcode.com/things/ Trello: https://trello.com/ Getting Things Done: https://gettingthingsdone.com/ Learn more about your ad choices. Visit megaphone.fm/adchoices

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 1727: Carl Pullein shares six straightforward yet powerful tips to help anyone regain control over their time and boost productivity. With a focus on practicality, his strategies encourage small shifts in daily habits that create long-term impact, making productivity more accessible and less overwhelming. Read along with the original article(s) here: https://www.carlpullein.com/blog/6-common-sense-time-management-and-productivity-tips-anyone-can-use/27/11/2019 Quotes to ponder: "One of the most effective ways to become better at managing your time is to start planning your day before the day begins." "You don't need a new app or the latest gadget to be more productive, you need clarity." "If everything is urgent, then nothing is." Episode references: Todoist: https://todoist.com/ Evernote: https://evernote.com/ Things 3: https://culturedcode.com/things/ Trello: https://trello.com/ Getting Things Done: https://gettingthingsdone.com/ Learn more about your ad choices. Visit megaphone.fm/adchoices

Jay walks listeners through how Trello has become the backbone of Pierson's documentation and digital workflow system—replacing binders, Dropbox links, and scattered storage with an integrated, accessible, and collaborative project management setup. Andrew offers a comparison with Asana and how they track product development through value/difficulty filters.Then the episode shifts toward lean factory layout, as Andrew details a recent consultation that helped him rethink mold storage, tool access, and workspace flow. The episode wraps with a conversation about leadership—highlighting how small process frustrations, when voiced and owned by proactive team members, can lead to high-impact improvements.Next up is episode 100! Got a question? Send it to the Lean Built Podcast on Instagram.Book mentioned:Getting Things Done by David Allen (Amazon)

Welcome to the Art of Value Whispering podcast   Lately, I've noticed a pattern. Not just in my clients and community, but in myself too.  ‍ It's that creeping sense of overwhelm or loss of focus that shows up when you're trying to wrap things up, especially during seasonal transitions. Or when you're coming back from a break. Or when you've had ‘one of those days' where nothing quite seems to work as you'd like. It can be a productivity killer! ‍ In those moments, it's common to feel a bit off and you're struggling to focus and regain your sense of flow. If you can relate, this episode is for you! ‍ A few years ago I created the idea of an SOS Plan to help me and my clients in just these moments. It has since become an essential tool for me and for the women I work with, helping us to quickly get back on track, feeling good and enjoying focus and flow.  ‍ An SOS Plan is a simple but powerful personal reset kit - something you can reach for when life throws you off balance, your energy is low, or your motivation feels stuck in first gear. ‍ I know that for us introverts, the overwhelm doesn't always show up loud and messy. Sometimes it's just fog in the background. A heaviness. A moment of self-doubt that spirals. That's exactly why having a personal go-to plan - something that takes the guesswork out of “What now?” - can be a game-changer. ‍ In this episode, I walk you through how to create your own SOS plan, so you have a ready-made toolkit for getting back into flow, recharging your mindset, and reclaiming your energy when it matters most. ‍ Listen now to learn how to get back on track and feel productive again, without guilt, pressure, or overwhelm. ‍ ‍ “You don't need motivation to start, you just need your next small step.” - Melitta Campbell In this Week's Episode... ‍ You will discover: ‍‍ How to create a personal SOS plan that quickly brings you back to focus and flow (when life gets messy) Essential items to include in your SOS plan The power of using music, quotes, and rituals to shift your energy instantly Why introverts especially benefit from having a reset system The simple mindset tools that actually work ‍ How to build resilience without pushing harder, but by leaning into self-leadership ‍‍ ‍ SOS Plan Ideas: Here are some ideas of things you might like to include in your personal SOS Plan: ‍ A favourite song that gets you dancing My favourites are Alive and Amplified, Katchi and Makin' Excuses A quote that inspires, grounds or uplifts you A simple feel-good ritual A centering practice A way to quickly reassess or reprioritise A grounding mantra or affirmation A recorded voice memo or journal entry from a stronger moment A comforting photo or visual cue A ‘low-effort, high-comfort' action list A check-in buddy ‍ A micro-goal checklist ‍       

Happy Monday! Anna had this great idea for this summer on the podcast; the idea was to address questions from the Organize 365® community. I asked Anna if she thought we'd get any responses? We did. We got 70 questions in the first 24 hours. So, today we're getting personal answering questions about my family and how I navigate incorporating my business.   Family Involvment The question was asked about what I do when my family members don't want to participate in organization. I reiterated many times in this episode that I think my view point now is because of my lived experience up to age 53, that I am now. As women, our roles change a lot depending on the phase of life our family is at. I am out of active parenting years, made it through menopause, and just feel less emotional more matter of fact.  In the brain, schemas are organized patterns of knowledge, or mental frameworks, used to interpret and understand the world. It's like a repeated skill that you have mastered. So if you always make the kids lunches, organize the schedule for the family, and get the groceries, you likely have schemas for those tasks. But then you ask your husband (or kids) to step in and he doesn't do it as well as you. He doesn't have the years of schemas built up that you do. You're asking the rookie to do, without training, what the World Series player normally does. What you focus on is what grows. Focus on what your family does right. I mentioned on a side note that being an entrepreneur has afforded me luxuries that Greg doesn't have and that makes him a little jealous. You never know the root of the negativity you get from your family. But I know my boundaries and goals and what it will take to accomplish them. And stop doing so much. Allow your family to assume some tasks like those teenage kids. Let them form schemas. OR I just focus on my areas and what I can do. I have accepted that I am only in control of myself.  What I contribute to my organizational success  There are 4 things that I can see I incorporated into my systems. Mind you first they were just systems for myself and my clients. From the Franklin Covey Planners I gained the idea of beginning with the end in mind. I liked how the Slob Sisters, who wrote Side Tracked Home Executive, had you write everything down on note cards and then there was a rotation system to keep you on track. Fly Lady had the control journal that I loved. But at the end of the day it was too many tasks eating up my day. I then decided what was the minimum I could get away with doing each day based on what could wait. And lastly, Getting Things Done by David Allen. It was good for executives but I needed something for parenting and a household manager.  And for my PhDers out there, I explained all about my organization of papers for my school work and now the dissertation. With all of the things I do, naturally someone asked about me taking down time and getting sick. I have always been a naturally energetic person. I love to be busy with my hands. Down time for me is doing a puzzle while watching tv with Greg. I can't even relax at the beach! And as far as getting sick. Most times, you won't know I‘m sick till I'm back in the saddle. I deny the possibility as long as I can. But I always have peace of mind if I do get sick because I try to be a week or two ahead, in work, to prevent the cascade of everyone else completing their work. Like I've said before “I'm where work comes from.” Always in that ready state of preparedness. And you get to choose how you respond to situations. Your attitude is a choice. EPISODE RESOURCES: Sunday Basket® Sign Up for the Organize 365® Newsletter Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media.

Ever feel like you're constantly busy but not making real progress toward what matters most?  That's the frustration horizon planning solves.  Your time is the only truly finite resource you have, 24 hours a day that, once spent, you never get it back. While the demands and options competing for your time multiply endlessly.  Without a clear framework connecting your daily actions to your life's purpose, even the most productive days can leave you feeling empty.Introducing Horizon Planning Methodology.  Horizon planning creates that vital connection, working from your highest vision down to your daily calendar. Based on David Allen's Getting Things Done methodology but simplified for practical application, this system starts with your "North Star", identifying your purpose, principles, and the person you aspire to become. From there, it cascades through progressively shorter timeframes: your 3-5 year vision, 1-2 year goals, short-term projects, and finally, your daily actions.  The magic happens when these levels align.  Decision-making becomes faster and less stressful. Saying yes or no to opportunities feels clear rather than guilt-inducing. Most importantly, your limited time builds toward something meaningful instead of evaporating on endless urgent-but-unimportant tasks.  Ready to eliminate overwhelm and create more impact with your limited time?  Download our free horizon planning worksheet HERE and schedule your first planning session. Your future self, looking back on a life of purpose and meaningful achievement, will thank you.    Text Me Your Thoughts and IdeasSupport the show Brought to you by Angela Shurina EXECUTIVE & OPTIMAL PERFORMANCE COACH

David talks with Skippy Mesirow, a GTD enthusiast who is passionate about making a difference in public service, by starting with "the human in the mirror." You can hear Skippy's podcast and find out more on his website. You can watch the entire conversation from March 2025 at GTD Connect®. -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

In this episode, Dr. Walker challenges leaders to move beyond excuses and embrace execution as the key to success. He discusses the importance of discipline, consistency, and focus in accomplishing goals. By sharing practical strategies for eliminating distractions and staying committed to the vision, he empowers leaders to prioritize action over procrastination.

Do you know that feeling when your to-do list is overflowing, your inbox is a mess, and you're bouncing from task to task… but you're not actually making progress on what matters most? If you've ever wondered where your time really goes—and how to get it back—you need to meet Leslie Shreve. Leslie is a workload management and productivity expert, and the Founder and CEO of Productive Day®, and the creator of Taskology® The Science of Getting Things Done. Today, she shares the biggest time wasters hiding in your workday, how to get more accomplished in less time with less stress, and how to clear your inbox and spend up to 50% less time on email every day. 

David talks with Marcus Baur about goals. Marcus describes his journey with finding ways to track goals, and visualize them to support their completion. He suggests two questions to ask about any goal: What's the pain that's relieved by completing this goal? Or, what's the gain to be achieved?  You can watch the entire conversation from February 2024 at GTD Connect®. Sign up for the GTD Newsletter -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

In this episode of Great Practice, Great Life®, Steve Riley explores time management and focus strategies with Shawn McNalis, an Atticus Practice Advisor and trainer with over 30 years of experience. Together, they uncover the most common time traps that prevent attorneys from reaching their full potential. They also share proven strategies for defending strategic time blocks and establishing boundaries that support professional growth. Shawn brings her wealth of knowledge from coaching thousands of lawyers and co-authoring pivotal books on time management and performance. Steve and Shawn delve into the “time starvation trap”—a common pitfall where attorneys confuse busyness with true productivity. Through the lens of The Habit Shift workshop, they reveal how ineffective time habits often go unnoticed until they become overwhelming. They share the story of Jordan, a family law attorney who used time management tools to reclaim her schedule. By protecting strategic time blocks and focusing on high-value work, Jordan boosted client development and significantly reduced stress. In another example, solo practitioner Taylor learned to combat overwork by delegating tasks, avoiding overcommitment, and conducting focused time audits. These changes gave her the bandwidth to think strategically and grow her firm. Shawn also discusses how the relentless pace of law school often carries into professional life, encouraging constant hustle over smart planning. Steve and Shawn lay out a practical roadmap for setting boundaries that promote both success and sanity. They highlight the value of time audits, client selection, and protecting strategic time like your business depends on it. Because it does! Whether you're a new attorney or a seasoned professional, this episode offers actionable strategies to improve your focus, reclaim your time, and transform both your practice and your life. In this episode, you will hear: Introduction to time management and focus strategies for attorneys, emphasizing productivity and overcoming time traps Insights from The Habit Shift workshop, focused on performance improvement through strategic time blocking and boundary-setting The “time starvation trap” and how time audits help prioritize high-value tasks, illustrated by Jordan's story Tips for managing competing priorities, including a segment on Alex, a team leader using a 90-day focus tool to align with firm partners Addressing the law firm culture of overwork, with practical guidance on task delegation and selective client intake Encouragement to intentionally design the practice and life you want through boundaries and high-impact habits Actionable advice to build self-awareness and put consistent effort into earning both success and personal fulfillment Follow and Review: We'd love for you to follow us if you haven't yet. Click that purple '+' in the top right corner of your Apple Podcasts app. We'd love it even more if you could drop a review or 5-star rating over on Apple Podcasts. Simply select “Ratings and Reviews” and “Write a Review” then a quick line with your favorite part of the episode. It only takes a second and it helps spread the word about the podcast. If there's a topic you would like us to cover on an upcoming episode, please email us at steve.riley@atticusadvantage.com. Supporting Resources: Shawn McNalis, Shareholder, Practice Advisor Trainer, and Curriculum Director: atticusadvantage.com/team/shawn-mcnalis Workshop: The Habit Shift: Time, Focus, and the Psychology of Getting Things Done: atticusadvantage.com/workshops/the-habit-shift (Use discount code PODCAST100 for $100 off your workshop registration!) Episode 027: Putting the Wind at Your Back with Shawn McNalis: atticusadvantage.com/podcast/putting-the-wind-at-your-back-with-shawn-mcnalis Episode 110: Effective Marketing for Lawyers: A Blueprint for Growth: atticusadvantage.com/podcast/turning-referral-marketing-into-a-business-growth-machine-firm-with-mark-powers-and-shawn-mcnalis My Great Life® Planner: atticusadvantage.com/books/my-great-life-planner Team Leader Certification Program: atticusadvantage.com/law-firm-team-leader-certification Time Management for Attorneys: atticusadvantage.com/books/time-management-for-attorneys Cashflow & Profitability: atticusadvantage.com/books/cashflow-and-profitability Hire Slow, Fire Fast: atticusadvantage.com/books/hire-slow-fire-fast How Good Attorneys Become Great Rainmakers: atticusadvantage.com/books/how-good-attorneys-become-great-rainmakers-updated-edition Episode Credits If you like this podcast and are thinking of creating your own, consider talking to my producer, Emerald City Productions. They helped me grow and produce the podcast you are listening to right now. Find out more at https://emeraldcitypro.com Let them know we sent you.

In this webinar recording, we explore the best use of your calendar, and how your calendar relates to the three types of work that you do. If you are new to GTD, this will help you build a solid foundation to support your practice. If you are experienced, you can update your practice if changes are indicated. You can watch the entire webinar from March 2024 at GTD Connect. Sign up for the GTD Newsletter -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 1694: Tynan lays out a refreshingly pragmatic approach to work, emphasizing that consistent effort and smart prioritization matter far more than passion or burnout-inducing hustle. He dismantles the myths around productivity and instead encourages readers to focus on creating value while aligning work with a sustainable lifestyle. Read along with the original article(s) here: https://tynan.com/work/ Quotes to ponder: "Work isn't about working hard or being passionate, it's about creating value." "The biggest factor in how much work you do is whether or not you actually sit down and do it." "I'm not particularly passionate about any work I do, but I love the life that doing that work enables." Episode references: Getting Things Done: https://www.amazon.com/Getting-Things-Done-Stress-Free-Productivity/dp/0143126563 Trello: https://trello.com RescueTime: https://www.rescuetime.com Deep Work: https://www.amazon.com/Deep-Work-Focused-Success-Distracted/dp/1455586692 Learn more about your ad choices. Visit megaphone.fm/adchoices

How can you preserve simplicity and work at a reasonable pace in an increasingly complex and rushed environment? That's the question I'm answering today. You can subscribe to this podcast on:  Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN Links: Email Me | Twitter | Facebook | Website | Linkedin The ULTIMATE PRODUCTIVITY WORKSHOP Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl's YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 370 Hello, and welcome to episode 370 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show. Two of the challenges we face today are the increasing complexity in our work life. Yet, that has been around forever. New technology requires us to learn new techniques for doing things and, perhaps, the biggest challenge of all is dealing with the speed at which things come at us.  Interestingly, the number of emails we get today is comparable to the number of letters people in the 1970s and 80s received. Yet the number of phone calls we get have dramatically dropped. That's largely due to the move towards instant messages—which were not around in the 70s and 80s.  The difference is the speed at which we are expected to respond. With a letter, there was some doubt about when the letter would arrive. It might arrive the next day, but there was always a chance it would take two or three days.  And when it did arrive, we had at least twenty four hours to respond. Today, there are some people who expect you to respond to an email immediately—no thought that you may be working on something else or in a meeting with an important customer.  So the question we should explore is how we can navigate the way we work today without letting people down, but at the same time work at a comfortable speed which minimises mistakes and leaves us feeling fulfilled at the end of the day.  So, with that stated, let me hand you over to the Mystery Podcast Voice for this week's question.  This week's question comes from Tom. Tom asks, Hi Carl, over the years, my productivity system has changed with technology. I began, like you, with a Franklin Planner in the 1990s, then I moved to Getting Things Done and managed everything digitally. These days, I am struggling to keep up, and it just seems so complicated. Do you have any thoughts on how to keep things simple? Hi Tom, thank you for your question.  One way to look at this is to remember that the basic principles of good time management and productivity will never change. Those principles are incorporated in COD—Collect, Organise and Do.  No matter how complicated or fast things get, we still need a way to collect stuff and trust that what we collect will be where we want it to be when we process it.  We need an organisation system that works for us. And that means, we can find what we need when we need it.  And finally, we want to be maximising the time we spend doing the work, so we avoid backlogs building.  It's within this framework we can evolve our systems.  Thirty years ago, we would have been collecting with pen and paper. Today, it's likely we will collect using our phones or computer. Thirty years ago we would have had stacks of file folders and a filing cabinet or two to store those folders. Today, those files will likely be held in the cloud—Google Drive, iCloud or OneDrive, for instance.  So while the tools have changed, the principles have not.  I'm a big rugby fan. I've been following Leeds Rhinos since my grandfather took me to my first game when I was five years old.  The teams that win the championships and cup games are the ones who get the basics right. In rugby, that is playing the majority of the game in the oppositions half. Being aggressive in defence and ensuring their players are disciplined—giving away silly penalties is one sure way to lose games.  The teams that lose are the ones who don't get these basics right. They try to be clever, get frustrated, and drop the ball (quite literally) and give away unnecessary penalties, which results in them giving away territory and playing the majority of the game in their own half.  The message is always the same. Get the basics right and the results will come.  This is the same for you, too, Tom. Get the basics right and that's following the principles of COD.  The problems will start when we begin trying to do multiple things at the same time. Multi-tasking is not a strategy. Sure there are some things you can do at the same time. Walking and thinking about solving a problem, listening to a podcast while doing the dishes or cleaning up the house.  But you are not going to be able to write a report, prepare a presentation and reply to your emails at the same time. These are very different types of work requiring different skills.  A report is well thought out words and conclusions. A presentation is a visual representation of your main points and writing emails is about communicating clearly in words. All requiring different parts of your brain.  This is why categorising the work you do works so well. With categorising, or chunking or batch processing—they all mean the same thing—you are grouping similar tasks together and doing them at the same time. For example, you can collect your actionable emails together and set aside thirty to sixty minutes each day for responding to them.  If you were consistent with that, you would always be on top of your mails and no one would be waiting much longer that 24 hours for a reply.  Similarly if you were responsible for sending out proposals to prospective customers, if you were to spend an hour or so on those each day, you would rarely have any backlogs and your proposals would be going out quickly without errors.  It's when we stop following these principles we become like the losing rugby teams. We've stopped following the game plan and become frustrated, which leads to mistakes which in turn means we lose the game.  Or in the world of work, we create backlogs, deadlines are missed and we feel horrible, stressed out and overwhelmed.  I've always found it fascinating to learn how productive people work. I saw recently an interview with Tim Cook, where he mentioned he wakes up at 4:00 am, and the first hour of his day is spent doing email.  I remember reading that Jack Dorsey, one of the founders of Twitter and the CEO of Square, who would schedule his days by category of work. Monday and Tuesdays were spend on marketing, Wednesdays were problem solving and Thursdays would be spent at Square and Fridays at Twitter.  They all have some structure to their days. Incidentally, this was the same for Winston Churchill and Charles Darwin. They both followed a strict structure to their days which ensured they spent time each day on the things that mattered.  While the way we work and the tools we use to do our work may change, the way we structure our days doesn't have to.  Twenty years ago, spending an hour on returning phone messages was the norm. Today, that same hour will likely be spent responding to Slack or Teams messages and email.  If you want to get control of your time and remain productive, it will be helpful to know what is important.  What is your core work? The work you are paid to do? What does that look like at a task level? Working in concepts doesn't work here. You need to go to the next level and determine what your work looks like at a task level.  An accountant will need to put numbers into a spreadsheet (or something similar) in order to get the information they need to be able to advise their clients. The question therefore becomes how much time do they need to do that each day to ensure they are on top of their work?  As a former Franklin Planner user, you will know the importance of daily and weekly planning. This is about knowing what is important today and this week. It's about allocating sufficient time to getting that work done and being strict about what you allow on your calendar.  Perhaps part of the problem we face today is the increasing demands on our time. It's easy to ask someone to jump on a Teams or Zoom call for “a few minutes” Ha! How often does five minutes turn into thirty minutes?  And because of the simplicity of doing these calls, we accept. Perhaps too readily.  I don't have Zoom or Teams on my phone. If I am not with my laptop, I cannot do a video call. It's a rule. And a non-negotiable one too.  Where are your rules? What will you accept and, more importantly, not accept?  One way you can manage this is to limit the number of meetings you have each day. If you spend seven hours of your eight hours of your work day in meetings, how will you find the time to do the work you are employed to do?  That isn't a task management issue. That's a time issue. It doesn't matter how many tasks you have to do today if you do not have the time protected for doing them. It's on you to protect that time and that doesn't matter where you are in the hierarchy chain.  If your boss expects you to be in seven hours of meetings each day and write reports, prepare presentations and respond to your emails and messages, that's an issue you need to take up with your boss. No tool or productivity system will sort that out for you.  Even with the help of AI, you will struggle to do your work with that kind of time conflict.  Now when it comes to managing your files and notes, I would say don't reinvent the wheel.  Several years ago, Microsoft and Apple's engineers released we were terrible at managing our documents. So, they began rolling out self contained folders for their professional tools such as Word and Keynote.  You no longer need to file these documents in folders you create. Instead you can save them and let your computer organise them for you. For example, if you use Word, all your word documents can be saved to the Word container folder in OneNote. Just like Google Docs. These are all kept together and you can then organise them in a variety of ways. You can do it alphabetically, the date the document was created or when it was last modified (great for when collaborating with other people). In iCloud and Google Drive, you can also organise by which documents are shared.  Your computer does the hard work so you don't have to. There's certainly no longer a need to create sophisticated file folder structures that take forever to keep organised. You don't have time for that. Let your computer do the work for you.  And not only have these companies made organising our work easier, they have been gradually improving search features too. Now as long as you know a date range, a keyword or a title, you'll be able to find any document in seconds.  There is no longer any need to manually organise your documents. The only responsibility you have is to ensure the names of the documents you have saved mean something to you. If you're downloading a document, make sure you rename it. There's some very strange file naming conventions out there.  And that's about it, Tom.  Stick to the basics of COD—Collect, Organise, Do. Be strict about what you allow on your calendar (even if that means you need to an uncomfortable talk with your boss) and let your computer do the hard work of filing for you.  I hope that has helped. Thank you for your question.  And thank you to you too for listening. It just remains for me now to with you all a very very productive week.   

In addition to describing her GTD journey and the tools she uses, Jung has much to share about knowledge work, and the allocation of resources--and how GTD practitioners can evolve with the times as valuable contributors. We start with the skill of knowing what to do, to the skill of organizing the data and resources. But the more seasoned we become, wisdom joins skill--in application. That is, we can allocate resources in a way that is functional and applicable. -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 1686: Steve Pavlina lays bare the common traps that sabotage aspiring online entrepreneurs, from chasing quick profits to neglecting long-term value creation. His insights challenge conventional thinking and offer a candid roadmap to building something meaningful, sustainable, and genuinely helpful to others. Read along with the original article(s) here: https://stevepavlina.com/blog/2005/08/how-not-to-build-a-successful-online-business/ Quotes to ponder: "Trying to start a business for the primary purpose of making money is like trying to build a house starting with the roof." "If you're going to build a successful online business, you're going to have to give people a good reason to keep coming back." "Don't try to serve yourself at other people's expense, especially not in a one-way fashion." Episode references: The 7 Habits of Highly Effective People: https://www.franklincovey.com/the-7-habits/ Think and Grow Rich: https://www.naphill.org/shop/think-and-grow-rich/ Getting Things Done: https://gettingthingsdone.com/ Four Hour Work Week: https://www.amazon.com/4-Hour-Workweek-Escape-Live-Anywhere/dp/0307465357 The Millionaire Fastlane: https://www.amazon.com/Millionaire-Fastlane-Crack-Wealth-Lifetime/dp/0984358102 Learn more about your ad choices. Visit megaphone.fm/adchoices

Daily Boost Podcast Show Notes Old School Productivity: Getting Things Done May 9, 2025 | Episode 5090 Host: Scott Smith Episode Description Ready to escape the rabbit hole of productivity advice? In today's episode, Scott takes you back to basics with a simple yet powerful system that works. No need to Google or chat with AI about productivity - Scott breaks down an old-school approach that will transform how you get things done. Featured Story Scott shares why he avoids going down the “productivity road” in conversations: it's hard to stop once that train leaves the station! Instead, he recommends a popular system for organizations called “Getting Things Done,” which was created by David Allen in 2005. While many modern apps and systems have built upon this foundation, Scott argues they've ultimately complicated what works best in its simplest form. Key Takeaways Delete what doesn't need your attention - the first and most powerful step to productivity is deleting tasks. Someone else could handle delegating tasks that need to be done, but this eliminates another 10% of your workload. You can delay non-urgent items that you should remember later; this keeps your current focus clear while keeping good ideas. Memorable Quotes “Do not Google or Chat GPT productivity. You're just not going to get any work done at all.” “We don't need fancy. We need to get stuff done.” “You can spend your whole life gaining wisdom, which is what I think the goal of life is to become wise.” Scott's Three-Step Approach You can start with the Perfect Week Planner to block your time effectively and hold space for what matters. Apply the four-step process: Delete it, Delegate it, Delay it, Do it. For tasks you can complete in under two minutes, just do them immediately during processing. Connect With Me Search for The Daily Boost on Apple Podcasts and Spotify. Email: support@motivationtomove.com Main Website: https://motivationtomove.com YouTube: https://youtube.com/dailyboostpodcast Facebook Page: https://facebook.com/motivationtomove Facebook Group: https://dailyboostpodcast.com/facebook #Productivity #GettingThingsDone #TimeManagement #DeleteDelegate #EfficiencyHacks #TaskManagement #SimplifyYourLife #FocusOn4Ds #OldSchoolProductivity #PerfectWeekPlanner #DailyBoost #ScottSmith #MotivationToMove #DeleteIt #DelegateIt #DelayIt #DoIt #ProductivityTips #TimeBlocking #WorkSmarter Learn more about your ad choices. Visit megaphone.fm/adchoices

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Watch the opening panel session at the 2009 GTD Summit moderated by Guy Kawasaki. Features David Allen with thought leaders Major General Randal Fullhart, Marshall Goldsmith, Jim Fallows and Paul Saffo. -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

Want to Start or Grow a Successful Business? Schedule a FREE 13-Point Assessment with Clay Clark Today At: www.ThrivetimeShow.com   Join Clay Clark's Thrivetime Show Business Workshop!!! Learn Branding, Marketing, SEO, Sales, Workflow Design, Accounting & More. **Request Tickets & See Testimonials At: www.ThrivetimeShow.com  **Request Tickets Via Text At (918) 851-0102   See the Thousands of Success Stories and Millionaires That Clay Clark Has Helped to Produce HERE: https://www.thrivetimeshow.com/testimonials/ Download A Millionaire's Guide to Become Sustainably Rich: A Step-by-Step Guide to Become a Successful Money-Generating and Time-Freedom Creating Business HERE: www.ThrivetimeShow.com/Millionaire   See Thousands of Case Studies Today HERE: www.thrivetimeshow.com/does-it-work/  

Where would you start if you were to completely redesign your productivity and time management system? That's what I'm looking at this week. You can subscribe to this podcast on:  Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN Links: Email Me | Twitter | Facebook | Website | Linkedin   Getting Things Done With Linda Geerdink Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl's YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script | 367 Hello, and welcome to episode 367 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein, and I am your host of this show. One of the things that can hold you back from creating a solid time management and productivity system is the legacy of your old habits and systems.  It could be you have always done things a particular way, which may have worked well in the past, but no longer does. Yet, the hold of the familiar keeps you wedded to that old habit.  Or, your company may have adopted a new system or piece of software that has a number of possibilities that you haven't explored yet. And, of course, the elephant in the room where you have so many tools it's paralysing you when it comes to deciding what to use.  So, how would you go about doing an overhaul on your system so it's simple, easy and does not require a lot of maintenance to keep working? That's the topic of this week's question and so, without further ado, let me hand you over to the Mystery Podcast Voice for this week's question.  This week's question comes from Lindsay. Lindsay asks, hi Carl, I recently took your new Time Sector System course and I love it. The trouble I am having is I have so much stuff all over the place, I don't know where to start to rebuild my system. Do you have any tips that may help? Hi Lindsay, thank you for your question.  There's a great YouTube video, where David Allen, author of Getting Things Done spends a day with Linda Geerdink, a Dutch journalist showing her how to get her life organised. (I'll put the video in the show notes) It's quite emotional at times as Linda has never had any kind of system in the past and has lived her professional and personal life by the seat of her pants.  David Allen comes across as being a little cruel at times, yet, I can understand where he is coming from. Sometimes you need to be cruel to be kind in order to help someone get to where they want to be.  What fascinated me about this video is the utter chaos the start of the process of building a system can be. When you gather everything you may or may not need to do into one central place, it can seem daunting.  And when that involves papers, documents and digital stuff, it can feel like you are drowning in an ocean of stuff that must be done.  But, it doesn't have to be that way.  So, where would I start if I was to rebuild my system? I would suggest watching that David Allen video. It starts in Dutch, but when David is introduced to the video, it continues in English.  What David gets Linda to do is exactly right. Gather everything you have into a central place. Today, that's going to be largely digital stuff. If you have notes in several notes apps, pick one and go through the process of bringing everything together into one. Which notes app you choose doesn't really matter too much, although I would choose one that is simple to use. The more complex a notes app is, the more time you will need to maintain it in the future. (Which is not a very productive way to go about it)  The good thing about notes is they are rarely urgent. Notes are support materials for meetings, projects and ideas. Most notes apps will allow you to get a URL link so you can link the important notes to tasks in your task manager.  Now with you task manager, again, if you have a few of these laying around, again, pick one—a simple one, and move any tasks from the apps you discard into the one you've chosen's inbox.  Then process your inbox. Use the three questions: What is it? What do I need to do? When will I do it? And then move the task to the appropriate folder.  Now, I know all this may take a long time. Often it can take a few days. The best way to do this is to take a day or two off and dedicate those days to getting your system sorted out. It can be fun, no really, it can be. Just be careful when you do this. We can become quite nostalgic when doing this and keep stopping to read through old notes. Now's not the time to do this. If you do find yourself doing this create a folder called “nostalgia” and drop them in there. You can then go back to that folder when you're finished.  One tip here is to think elimination not accumulation. In other words focus on deleting as much as you can. Notes can be archived, sometimes your old ideas can spark fresh ideas. With your task manager, though, be ruthless and delete as much as you can.  Your notes can hold as much as you like. You task manager needs to be clean and tight. The less in there the more effective it will be.  I've stressed the importance of keeping things simple and this is something you want to be thinking about as you process what you have in your inboxes.  Complexity is the enemy of productivity. It slows you down by adding what I call an administrative cost. That's the cost in time it takes to maintain your system.  This is why the Time Sector System is powerful. It narrows down you options to when you will do something. After all, it doesn't matter how much you have to do if you don't have the time to do it, does it?  Moving forward, you want to be quite strict about what you schedule to do this week. It's quite easy, when planning your week, to think that's it. But it isn't. Once the week begins, new stuff will be coming in daily, and some of that will need to be done this week. You do need to keep some space—white space as I've heard it called—for these tasks and appointments.  Now, what about the future? How can you prevent chaos from returning in the future and to put yourself in a position where you are in control and know what you are doing and when? First accept your human limitations.  You and I have two limitations. We can only work on one thing at a time and the number of hours we have each day.  These are human limitations and there nothing we can do to change them.  Then there is the need to sleep—although you may be able to pull an all nighter occasionally if you must, which I hope you don't need to do, ever—and eat. Both of which take time.  This means, the place to start would be your calendar. How much time do you need for your personal needs. That would be family and social time, sleep, exercise and anything else you want time for.  You don't want to be worrying about work at this point.  Your work has a fixed time—usually Monday to Friday, so you can deal with that later.  The benefit to starting with your personal life is it will help you to establish some boundaries between your personal and professional life.  Once you have your calendar of personal activities set up, and I would set these to recur in your calendar. You can always move things around when you do your weekly planning. By setting them up as recurring events, you're much more likely to stick to them.  Now look at your work.  First where are your fixed meetings? Get them on your calendar.  After that, how much time do you need, on average, to do your core work. That's the work you're employed to do.  When I was a teacher, my teaching schedule was fixed. Yet, I also needed to schedule time for class preparation and my admin duties.  When I worked as a lawyer, I required more time to work on the cases, so I made sure I had five hours a day for just working on the cases—that involved preparing court documents, requesting documents from the Land Registry and responding to letters from other lawyers.  That meant I had only three hours available for appointments.  There was no point in me believing I could fit in five hours of meetings and spend five hours on my cases—which I genuinely needed to do in order to keep my head above water—I wasn't being paid enough to work ten hours a day and sacrifice my social life and my exercise time.  Now, I did allow a little more flexibility at the end of a month, but on the whole I strictly controlled my calendar to ensure I was not trying to do the impossible.  And, for those of you who believe you cannot get control of your calendar, when I worked in a law firm, I never got fired and received my annual bonus for exemplary work each year, and I was the most junior or juniors in my time in the law office. You can do this—control your time. You're evaluated on your work, not how many meetings you attend.  This is why I always recommend you start with getting control of your calendar. It's your calendar that controls one of your limitations—available time. Now, the other limitation, only being able to work on one thing at a time, means you can group similar tasks together and focus your efforts on clearing that list. For example, if you allocate an hour a day for dealing with your communications, you're not worrying about how many emails you have to respond to, you don't need to.  All you need to do is begin with the oldest message and do as many as you can until your hour is up. If you consistently follow that process, you'll rarely have any communication backlogs.  It's not about the number of emails and messages you have to respond to, it's about how much time you have available to respond to them. Do them all at the same time and that way you won't be jumping around inside multiple different apps trying to find what to do. It's the same with your admin and project tasks. It's never about how many you have to do at anyone time. It's about how much time you have available to do them.  If you're work is largely project based, make sure you have sufficient time scheduled on your calendar for working on your project tasks each week. If you're role is mainly admin tasks—for example you're in customer support, then how much time, on average, do you need to do your work without the build up of backlogs each week?  If you're focused on how much you have to do, you will always feel overwhelmed. If you focus on how much time you have available for working on different types of work, you'll be a lot less overwhelmed and you will be getting your work done.  This also eliminates the impossible challenge of trying to estimate how long a task will take. Nobody can do that with any degree of accuracy. This comes back to you being a human being. Some days you'll be on fire and churn through a lot of work. Other days you'll be feeling exhausted and find everything you do is like trying to run through treacle.  I hope that has helped, Lindsay. Thank you for your question, and thank you for listening. It just remains for me to wish you all a very very productive week.   

David Allen and John Forrister talk about the Natural Planning Model, and invite you to send in your stories about your experience with it. If you are new to this model, or have not used it recently, you can click here to get a template, project planning trigger list, and editable PDF worksheet to capture your project thinking. David also mentions his TEDx presentation called "Getting in Control and Creating Space." In that talk, he walks the audience through the Natural Planning Model. David is exploring the idea of writing a manual about the Natural Planning Model. He would love to include stories from GTD enthusiasts about their experience using it. Please feel free to email connect@davidco.com with any story you have, about using any part of the Natural Planning Model. Sign up for the GTD Newsletter -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity. Sign up for a free guest pass Learn about membership options Knowing how to get the right things done is a key to success. It's easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You'll also get the support and encouragement of a thriving global community of people you won't find anywhere else. If you already know you'd like to join, click here to choose from monthly or annual options. If you'd like to try GTD Connect free for 14 days, read on for what's included and how to get your free trial. During your 14-day free trial, you will have access to: Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book Extensive audio, video, and document library Slice of GTD Life series to see how others are making GTD stick David Allen's exclusive interviews with people in his network all over the world Lively members-only discussion forums sharing ideas, tips, and tricks Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book. Ready to start your free trial?

Discover all of the podcasts in our network, search for specific episodes, get the Optimal Living Daily workbook, and learn more at: OLDPodcast.com. Episode 1658: Leo Babauta presents a minimalist three-step system for staying focused and productive without the clutter of complex planning tools. By honing in on daily intentions, key tasks, and a single next action, he shows how simplicity can dramatically improve clarity and output. Read along with the original article(s) here: https://zenhabits.net/ultra-simple-3-step-productivity-system-for-gettin/ Quotes to ponder: "Just pick one thing you're going to focus on each day." "You only need to take the next step - that's it." "This system works because it's ultra-simple, and it keeps you focused." Episode references: Getting Things Done by David Allen: https://www.amazon.com/Getting-Things-Done-Stress-Free-Productivity/dp/0142000280 The ONE Thing by Gary Keller: https://www.amazon.com/ONE-Thing-Surprisingly-Extraordinary-Results/dp/1885167776 Learn more about your ad choices. Visit megaphone.fm/adchoices

We're crossing off a classic romance novel structure this week -- the list! Whether life changing to-do lists, bucket lists, or lists for kinky exploration, these romances take characters and readers on remarkable rides, reminding us all that sometimes it really does pay to be organized. If you want more Fated Mates in your life, please join our Patreon, which comes with an extremely busy and fun Discord community! Join other magnificent firebirds to hang out, talk romance, and be cool together in a private group full of excellent people. Learn more at patreon.com.Our next read along is Rachel Reid's Heated Rivalry, which you can get in print, ebook, audiobook or with your monthly subscription to Kindle Unlimited. Find it at Amazon, Barnes & Noble, Kobo, Apple Books or wherever you get your books. The Books Nine Rules to Break when Romancing a Rake by Sarah MacLeanGet A Life, Chloe Brown by Talia HibbertThe Last Days of Lilah Goodluck by Kylie ScottWicked Nights with a Lover by Sophie JordanWhat Heals Us by Maggie GatesThe Ending I Want by Samantha TowleCamera Chemistry by Chelsea Curto30 Days and 30 Nights by Christine d'AboThe Seal's Rebel Librarian by Anne CalhounHow to Fail at Flirting by Denise WilliamsRockaway Bride by Pippa GrantMr. Swoony by Piper RayneThree Little Mistakes by Nikki SloanAll Played Out by Cora CarmackShow NotesWe're excited about these author and listener created lists at the Fated Mates Collections Department. And in case you want to see the one from Competitive Yam about Skinny dipping, here it is.

Dan shares strategies for creating value as an entrepreneur - from maximizing personal productivity to defending your creative space so you can build something meaningful. He breaks down the common roadblocks entrepreneurs face at the $300K revenue mark and shares practical wisdom for navigating difficult personalities in business and in life. Book recos form the episode: “Getting Things Done” (https://www.amazon.com/Getting-Things-Done-Workbook-Productivity/dp/0143133438/ref=asc_df_0143133438?mcid=8cf409580165307c978272271b141e8d&hvocijid=15444100736713862639-0143133438-&hvexpln=73&tag=hyprod-20&linkCode=df0&hvadid=721245378154&hvpos=&hvnetw=g&hvrand=15444100736713862639&hvpone=&hvptwo=&hvqmt=&hvdev=c&hvdvcmdl=&hvlocint=&hvlocphy=9007527&hvtargid=pla-2281435179258&psc=1) “5 Types of People Who Can Ruin Your Life” (https://www.amazon.com/Types-People-Ruin-Your-Life/dp/B0DV6KLYC6/ref=sr_1_1?crid=2XI6HASJOC1CI&dib=eyJ2IjoiMSJ9.vB7JCEt3Og8cDygXrXeEWuprrnGZbCo9bXz_8hivMgw.ljlmur6bThrAhnt8mX938E0x47HbPWXHVGLTBrS1JwI&dib_tag=se&keywords=5+types+of+people+who+can+ruin+your+life+workbook&qid=1743617303&sprefix=5+types+of+peo%2Caps%2C121&sr=8-1) “The Courage to Be Disliked” (https://www.amazon.com/The-Courage-to-Be-Disliked-audiobook/dp/B07BRPW98K/ref=sr_1_1?crid=2J6KLS4URJPZ&dib=eyJ2IjoiMSJ9.6M0xO7k-7OIyut3WpFLx89nhn98gTCAwAFJbzRcsBAsPYnWu8eYEzx6UuC9P43UDe-4GfUHDnBPOxhPsiCPZ5EjePC6L_-mhWJ0xAy26V-M.wyFwtN60MQaRbI5NabZRkzp2HRhm4B4dCdxhHMjIgjg&dib_tag=se&keywords=the+courage+to+be+disliked&qid=1743617338&s=audible&sprefix=the+courage+to+b%2Caudible%2C133&sr=1-1) CHAPTERS (00:00:13) Intro (00:00:45) “Entrepreneurs create more value than they consume” (00:02:12) Create & define space for creativity (00:03:52) Consistency in daily activities (00:04:55) “Getting Things Done” (00:05:59) What's your “one thing”? (00:06:22) Setting up for reactive success (00:08:30) Being your own leader (Manage productive time) (00:11:40) Change meeting structure to protect creative time (00:15:17) The $300K sticking point (00:15:55) Key blockers: marketing systems & hiring decisions (00:17:46) Taking a pay cut in order to grow (00:18:53) Scale beyond one-to-one service delivery (00:19:56) Organizational design is critical (00:21:18) “The Five Types of People Who Will Ruin Your Life” (00:23:07) “The Courage to Be Disliked” (00:24:11) Improving business and personal relationships (00:25:39) Wrap Up CONNECT Dan “at” tropicalmba dot com Ian “at” tropicalmba dot com LINKS Join the DC (http://dynamitecircle.com/) Follow us on Instagram (https://www.instagram.com/tropicalmba/) PLAYLIST "The Tailwind Index" & Dodging Business Blindspots (https://tropicalmba.com/episodes/tailwind-index-dodging-business) The Unexpected Downsides of Selling Your Business (https://tropicalmba.com/episodes/exit-founders-disappointed) Success Without Sacrifice? (https://tropicalmba.com/episodes/success-without-sacrifice)