Podcasts about gtd getting things done

Do druhej februárovej časti Podnicastu zavítal certifikovaný tréner a konzultant produktivity Štefan Godó. V podcaste porozprával o metodológii GTD (Getting Things Done), ktorá poskytuje návod, ako nájsť balans medzi všetkým, čo vás v živote sprevádza. Je to svetoznáma metóda vytvorená americkým autorom Davidom Allenom. Možno ju prirovnať napríklad ku známemu konceptu Work-Life balance, ktorý hľadá spôsoby, ako udržateľne dosahovať dobré výsledky bez pocitu extrémneho vyťaženia. Kedy metodológia GTD vznikla a ako ju možno aplikovať v bežnom živote? To sa dozviete v najnovšej časti Podnicastu! Ďalej sa dozviete: ·     Prečo dnes už takmer každý pociťuje preťaženie? ·     Neustále prichádzajúce „inputy“... Ako ich, čo najrýchlejšie spracovať? ·     Ako okamžite pretriediť a reagovať na všetky e-maily? ·     Prečo všetko plánujeme, ale nevieme ako spraviť prvý krok? ·     Funguje to-do list? Ako si ho efektívne viesť? „Frázu - mám toho veľa - možno do slovenčiny preložiť ako - nie som si istý, či teraz robím tú najdôležitejšiu vec„– Štefan Godó Pre bonusový obsah Podnicastu sa pridajte do Podnicast KLUBU. Nájdete tu mudrovačky, bonusový obsah bez reklám a mnoho ďalšieho.   Tato epizóda Podnicastu vznikla v podcastovom štúdiu Brept.   Okrem Spotify si môžete všetky naše epizódy vypočuť aj na podnicast.com alebo na Apple Podcasts.     Ak nám chcete dať spätnú väzbu, máte nápad na zlepšenie alebo by ste v Podnicaste chceli počuť niečo konkrétne, napíšte nám na peter@podnicast.com.    Ďakujeme, že ste s nami a počúvate Podnicast.

Bienvenue dans cet épisode de Zone 51. Aujourd'hui, je t'offre un concentré d'outils concrets pour maximiser ta concentration et ta productivité ! Je te partage 8 hacks puissants pour rester focus (dans ce monde de notifications incessantes) et abattre un maximum de travail en un minimum de temps. 

In this episode, I'm thrilled to welcome Carl Pullein back to discuss various time management and prioritization strategies. We dive into the Ivy Lee method, GTD (Getting Things Done), and the 5 AM Club, focusing on how busy professionals can effectively manage their time and prioritize tasks. Carl and I emphasize the importance of balancing work, personal projects, and administrative tasks to achieve a sustainable and productive lifestyle.Throughout our conversation, we explore the habit of procrastination and offer practical strategies for reframing it as a valuable learning experience. Carl shares his unique "Two Plus Eight" task prioritization system and explains how he maintains an 80% success rate with his productivity system. We also discuss the significance of intentional time management and the importance of recognizing limits and prioritizing tasks strategically.Key Discussion Points Ivy Lee Method and Task Prioritization: Exploring the Ivy Lee method for prioritizing tasks and the importance of distinguishing between "must do" and "should do" tasks. Two Plus Eight System: Carl's approach to completing two must-do tasks daily and flagging others for later, aiming for 100% consistency. Time Management for Busy Professionals: Balancing work, personal projects, and administrative tasks, and managing relationships with time rather than the time itself. Procrastination as a Learning Tool: Practical strategies for reframing procrastination as a valuable learning experience and identifying triggers through journaling. Calendar-Led Approach: Using a calendar to organize tasks, setting limits on task completion, and managing time effectively. Continuous Improvement: Refining processes to save time and improve efficiency, with insights from racing car mechanics and the importance of cathartic journaling. Flexible Productivity Systems: The need for flexibility in productivity systems and the dangers of over-committing and rigid time blocking. Carl's insights provide a wealth of knowledge for anyone looking to enhance their productivity and time management skills. His practical advice and innovative strategies offer listeners the tools to make the most of their time and achieve their goals with clarity and purpose.Links Worth Exploring Connect with Carl: Website | LinkedIn | Instagram | X/Twitter Check out Carl's YouTube Channel: Watch now Get Carl's Book: Your Time, Your Way: Time Well Managed, Life Well Lived Carl's Previous Apperance: Episode 195: # All Things Productive with Carl Pullein Related Conversation: Episode 512: Hal Elrod Talks About Revamping "The Miracle Morning" and Embracing Challenges Related Blog Post: Improving Productivity Through Process Refinement Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page.Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice.Thanks again for listening to A Productive Conversation. See you later.Learn more about your ad choices. Visit megaphone.fm/adchoices

In this episode, I'm thrilled to welcome Carl Pullein back to discuss various time management and prioritization strategies. We dive into the Ivy Lee method, GTD (Getting Things Done), and the 5 AM Club, focusing on how busy professionals can effectively manage their time and prioritize tasks. Carl and I emphasize the importance of balancing work, personal projects, and administrative tasks to achieve a sustainable and productive lifestyle. Throughout our conversation, we explore the habit of procrastination and offer practical strategies for reframing it as a valuable learning experience. Carl shares his unique "Two Plus Eight" task prioritization system and explains how he maintains an 80% success rate with his productivity system. We also discuss the significance of intentional time management and the importance of recognizing limits and prioritizing tasks strategically. Key Discussion Points Ivy Lee Method and Task Prioritization: Exploring the Ivy Lee method for prioritizing tasks and the importance of distinguishing between "must do" and "should do" tasks. Two Plus Eight System: Carl's approach to completing two must-do tasks daily and flagging others for later, aiming for 100% consistency. Time Management for Busy Professionals: Balancing work, personal projects, and administrative tasks, and managing relationships with time rather than the time itself. Procrastination as a Learning Tool: Practical strategies for reframing procrastination as a valuable learning experience and identifying triggers through journaling. Calendar-Led Approach: Using a calendar to organize tasks, setting limits on task completion, and managing time effectively. Continuous Improvement: Refining processes to save time and improve efficiency, with insights from racing car mechanics and the importance of cathartic journaling. Flexible Productivity Systems: The need for flexibility in productivity systems and the dangers of over-committing and rigid time blocking. Carl's insights provide a wealth of knowledge for anyone looking to enhance their productivity and time management skills. His practical advice and innovative strategies offer listeners the tools to make the most of their time and achieve their goals with clarity and purpose. Links Worth Exploring Connect with Carl: Website | LinkedIn | Instagram | X/Twitter Check out Carl's YouTube Channel: Watch now Get Carl's Book: Your Time, Your Way: Time Well Managed, Life Well Lived Carl's Previous Apperance: Episode 195: # All Things Productive with Carl Pullein Related Conversation: Episode 512: Hal Elrod Talks About Revamping "The Miracle Morning" and Embracing Challenges Related Blog Post: Improving Productivity Through Process Refinement Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page. Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts. Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice. Thanks again for listening to A Productive Conversation. See you later. Learn more about your ad choices. Visit megaphone.fm/adchoices

In this Unlocked podcast episode, Skot Waldron interviews David Allen and Ed Lamont about the GTD (Getting Things Done) framework and its application to teams. They discuss the origins of the framework and its core principles, such as capturing and clarifying tasks, organizing them, and reviewing them regularly. They also highlight the importance of healthy high performance in teams and the need for clear purpose and effective communication. The conversation touches on common challenges in meeting and email culture and offers simple exercises and strategies to address them. The new book, 'Getting Things Done for Teams,' is recommended as a resource for implementing the framework. Website: https://gettingthingsdone.com/

Dans cet épisode, je te partage les 5 étapes de la méthode GTD - "Getting Things Done" qui va te permettre de supprimer ta charge mentale, gérer ton temps et tes priorités au quotidien et notamment gérer l'organisation et la gestion de ton podcast ! Ma mission sur ce podcast : te rendre la création et le lancement de ton podcast simple, pratique et facile. Chaque semaine, je te fais découvrir un processus clair et efficace, pour que tu puisses à ton tour faire entendre ta voix

This week, it's COD week. In a special episode, I'll walk you through the fundamentals of what all solid productivity and time management systems have.  You can subscribe to this podcast on: Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN   Links: Email Me | Twitter | Facebook | Website | Linkedin Take The NEW COD Course The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl's YouTube Channel Carl Pullein Coaching Programmes The Working With… Podcast Previous episodes page   Script | 318 Hello, and welcome to episode 318 of the Working With Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein, and I am your host of this show. Now, some of you may be wondering what COD means. Well, it's not a type of fish. COD stands for Collect, Organise, and Do, and these three parts of a productivity system are the critical foundations you need to develop if you want your system to work effortlessly. COD came about several years ago following a research project I did. In it, I went back to 1960 (not literally) and looked at all the time management and productivity systems I could find to see if there were any common denominators.  There were multiple systems and approaches, from Hyrum Smith's Franklin Planner system to Stephen Covey's First Things First and Jim Rohn's notebook and planning method. And, of course, I didn't neglect to look at GTD (Getting Things Done) and the multiple variations that came from that.  There were four standout features of all these systems. The first was to collect everything into a trusted place. The second was to organise or process what you collected. The third was to plan the day, and finally, there was doing the work.  When I developed COD, I wanted to give you a simple framework on which to build your own system. A system based on how you prefer to do your work. Many of you will like routine, others perhaps like flexibility. What COD does is give you a three-step process you can customise to work in the way you want to work.  Let me begin with collecting.  Nothing will work if you don't collect whatever comes your way in a trusted place. Here, there are two key parts. Collect everything and put it somewhere you trust you will see later in the day.  Scribbling tasks and ideas onto PostIt notes can work, but I have observed that they often get stuck on computer monitors, whiteboards, and many other places, which means you don't trust that you will see them later in the day. What works best is having a central place for all these tasks, appointments, and ideas. That could be a task manager on your phone and computer or a pocket notebook you carry with you everywhere you go.  What matters is you use it consistently, and you trust it. This may mean you need to practice to develop the right habits. But this practice is well worth it.  The second thing about your collecting tool (or UCT, as I call it, Universal Collecting Tool) is that it should be fast. If there are too many buttons to press or you keep a notebook in your bag and you have to retrieve your bag to get your notebook, you will resist and start to believe you will remember whatever you were going to collect in your head. And that will never serve you. It will forget to remind you to add it to your inbox.  The second part of the process is organising what you collected. Here, you want to choose something that works for you. I recommend using the Time Sector System, but you may find organising things by project works better for you.  What matters when it comes to organising is that you can quickly organise what you collected that day into their appropriate places. For instance, a task would go into your task manager, an event would go to your calendar, and an idea would go into your notes app. Where you put them will depend on how you have each of these tools set up.  With your task manager, what matters is the things you need to do show up on the days they need to be done. Nothing else really matters.  A side issue is that if you are going in and out of your task manager looking for things to do in individual projects or lists, you will be less effective. When you are tired, you will just scroll through your lists of tasks, causing you to feel depressed about how much you have to do and how little time you have to do them.  This is why being clear about when something needs to be done prevents that scroll. You trust that what you have on your list of things to do today is the right thing to do today.  That's why I recommend the Time Sector System as your organisational system. It focuses on when you will do something, not how much you have to do.  There are only twenty-four in a day, and you're not going to be able to get everything done in a day. Be realistic about what you can and cannot do in a day.  And then there's the doing.  And this is what it's all about. You've collected all this stuff, and it's organised, so you know where everything is, what appointments you have, and what tasks need to be done today. If you have ensured the first two parts—the collecting and organising—have been done, the doing part will largely take care of itself.  But what is important about doing? That's doing the things that matter, and remaining focused on what you have decided is important.  When you don't have any kind of system for collecting and organising, you will find you get pulled into doing things for other people at the expense of what you are meant to be doing. It can be easy to spend four or five hours helping someone else to get their work done, only to find yourself with precious little time left to do the work you are expected to do.  This is where you will find yourself building mountains of backlogs and with no time to get them under control.  It doesn't mean that you cut yourself off from other people. What it means is you begin the day with a clear idea of what needs to be done.  If you do have everything organised and you are spending five or ten minutes each day planning the next, you will find that out of a typical eight-hour day, you will likely need three or four hours for your own work. That still leaves you with four or five hours where you are available for other people. If you are structured and disciplined, you will find managing your own work and the requests of others easily manageable.  Yet all this begins with the collecting and organising.  That is the most powerful part of COD. It's essentially a process you follow that ensures the right work is getting done at the right time.  And that is the way to think about it—a process. Throughout the day, you collect. Then, at the end of the day, you spend ten minutes or so organising what you collected, and for the rest of the time, you do the work.  There are other parts to building a productivity system. Ensuring you have enough time protected each day for doing your important work, which means blocking time on your calendar. I find it interesting that with the advancement of technology, we have focused on doing more rather than using technology to protect our time for the important things in life.  I remember years ago envying bosses who had secretaries. Secretaries protected their bosses' calendars by making it difficult for people to make demands on their time. Technology can do this for you today. Services like Calendarly allow you to specify when you are available for meetings with other people, and they can choose a suitable time from a list of available times.  There are Do Not Disturb features on your phone and in internal messaging services that tell people you are busy. Technology can do all the things the best secretaries did twenty to thirty years ago. Use them. They will make your life a lot less stressful.  The final part of doing is the art of prioritisation. In the COD course, I have a section on the 2+8 Prioritisation Method. This is a simple method for choosing what to work on each day. The principle is that each day, you dedicate ten tasks to be done. These tasks do not include your routine tasks—the low-value maintenance tasks. These are bigger projects or goal-moving tasks.  Two of those tasks will be nominated as your must-do tasks for the day. These are the tasks you absolutely must do that day, and you will not stop until they are done. For instance, today, my two must-do tasks are recording this podcast and continuing my research into the profession of archiving.  When I did my planning last night, I highlighted these two tasks in my task manager and blocked time out on my calendar for getting them done.  There are other things I need to do today, but those two tasks are the must-dos.  This is how COD helps you. It gives you a framework and a process for doing your work and living your life.  If you adopt COD, you will find you have a system for managing your workload. However, beyond COD, there are a few other things you need to develop.  The first is how you will manage your tasks. As I mentioned before, I recommend the Time Sector System, which emphasises what needs to be done this week and pushes everything else off your list until it becomes relevant. This act alone significantly reduces that sense of overwhelm and encourages you to be realistic about what can be completed in a week.  Then there are the higher-level objectives in your life—your long-term vision and goals for getting to where you want to be.  However, without the basics in place, you do not have steps to get there. After all, a goal without a set of steps to achieve it is a delusion.  If you are struggling to get things working for you, I encourage you to take the COD course. Even if you already have a system, the course will give you ideas and methods that will help you make your system even better.  It's a free course and will take less than an hour to complete. Plus, you get free downloadable guidance sheets and so much more.  The link to the course is in the show notes, and you can get further information from my website, carlpullein.com  Thank you for listening, and it just remains for me to wish you all a very, very productive week.   

David Allen is a productivity consultant and the author of the book "Getting Things Done: The Art of Stress-Free Productivity." He is widely recognized for his expertise in personal and organizational productivity and has developed the GTD (Getting Things Done) methodology.In his book, "Getting Things Done," Allen presents a system for managing and organizing tasks and projects to increase productivity and reduce stress.The GTD methodology focuses on capturing all tasks and commitments into an external system, clarifying their meaning and desired outcomes, organizing them effectively, reviewing and updating regularly, and taking appropriate actions. The book has gained significant popularity and has become a widely implemented system for personal and professional productivity.David Allen has been involved in coaching, training, and consulting with various individuals and organizations, including Fortune 500 companies and government agencies.He continues to speak and conduct workshops on productivity and personal development, sharing his insights and strategies to help individuals and teams enhance their effectiveness and achieve their goals.This show is part of the Spreaker Prime Network, if you are interested in advertising on this podcast, contact us at https://www.spreaker.com/show/2881148/advertisement

Temporada 3 Episodio 462. Buenos días y feliz martes. La técnica Pomodoro se usa mucho en el método GTD (Getting Things Done) y hoy os quiero contar en qué consiste y qué ofrece.No dejes de suscribirte a mi Newsletter, "De analógico a digital" para recibir una nueva carta cada sábado por la mañana. Ahí te cuento muchas mas cosas.Si quieres conectar conmigo puedes hacerlo a través de la cuenta de Twitter. Desde donde seguimos la conversación cada día.También puedes unirte al chat de Telegram. Nuestro pequeño rincón privado para compartir puntos de vista.

La técnica Pomodoro se usa mucho en el método GTD (Getting Things Done) y hoy os quiero contar en qué consiste y qué ofrece. No dejes de suscribirte a mi Newsletter, "De analógico a digital" para recibir una nueva carta cada sábado por la mañana. Ahí te cuento muchas mas cosas. Si quieres conectar conmigo puedes hacerlo a través de la cuenta de Twitter. Desde donde seguimos la conversación cada día. También puedes unirte al chat de Telegram. Nuestro pequeño rincón privado para compartir puntos de vista.

¿Sabías que existen metodologías que pueden mejorar tu productividad? En este episodio te cuento sobre GTD (Getting Things Done) y cómo estás simples técnicas pueden hacer que tu productividad y gestión del tiempo sean mejor aprovechadas. Llevar todo en la cabeza, ir pensando qué debíamos hacer o a quién debíamos atender, es un proceso que consume energía en nuestro cerebro y a la larga termina siendo un derroche, por eso motivo existen pequeñas técnicas para que podamos enfocarnos en lo que realmente importa y no andar saltando de una tarea a la otra, como se dice en algunos países como 'gallina sin cabeza'. Como siempre es un enorme gusto poder leer tu opinión, saber si ya conocías estas técnicas o si tenés algunas otras que hacen que explote tu productividad. Gracias por estar allí como cada semana y si este podcast te impactó o te pareció útil, la mejor forma de colaborar es valorarlo o compartirlo con alguien mas, así puede llegar a mas personas. - https://www.facebook.com/codigotecno - https://www.instagram.com/codigotecno Sumate a la comunidad en Youtube: https://bit.ly/2JLaKRj Mirá mi perfil completo en: https://www.linkedin.com/in/soleralejandro En Telegram estamos empezando a armar el canal donde compartimos material que puede aportar a tu formación, recursos y cosillas interesantes. Te esperamos en : https://t.me/codigotecno Envíame un email : codigotecno (arroba) hotmail.com Seguinos en las redes de podcast mas populares: * En Spotify : https://spoti.fi/31Dp4Sq * En Ivoox : https://bit.ly/2JoLotl * En Itunes: https://apple.co/2WNKWHV * En Anchor.fm: https://bit.ly/3OiVCsN ¡ Y como siempre, muy buen código para todos, hasta la próxima ! Mencionamos a: - https://asana.com/es - https://trello.com/ - https://www.notion.so/ Y además inteligencia artificial aplicada en Notion : https://www.notion.so/es-la/product/ai

David Allen is a productivity consultant and the author of the book "Getting Things Done: The Art of Stress-Free Productivity." He is widely recognized for his expertise in personal and organizational productivity and has developed the GTD (Getting Things Done) methodology.In his book, "Getting Things Done," Allen presents a system for managing and organizing tasks and projects to increase productivity and reduce stress. The GTD methodology focuses on capturing all tasks and commitments into an external system, clarifying their meaning and desired outcomes, organizing them effectively, reviewing and updating regularly, and taking appropriate actions. The book has gained significant popularity and has become a widely implemented system for personal and professional productivity.David Allen has been involved in coaching, training, and consulting with various individuals and organizations, including Fortune 500 companies and government agencies. He continues to speak and conduct workshops on productivity and personal development, sharing his insights and strategies to help individuals and teams enhance their effectiveness and achieve their goals.This show is part of the Spreaker Prime Network, if you are interested in advertising on this podcast, contact us at https://www.spreaker.com/show/2664729/advertisement

Transcript: Joe Krebs 0:20 Today I'm here with Staffan Noeteberg, who is the author of two books that is mono tasking that was released in 2020. And a little bit earlier, Pomodoro technique illustrated, I believe it was in 2011 that was forwarded by the one of the creators of the Pomodoro Technique, Francesco Cirillo and Henrik Kniberg. So what we have here with Staffan is a person that is very well connected with the Agile community as well as it is super interesting topic of mono tasking, what we want to talk about today, he's an Agile coach. He lives in Stockholm, Sweden, as well as in Istanbul, Turkey. If I'm informed here correctly, he has trained 1000s of people on improving their personal productivity. He has sold over 700,000 copies of his book. I'm super thrilled to have you on the podcast. Thank you for being here.Staffan Nöteberg 1:22 Thank you for having me. Joe Krebs 1:23 Yeah, this is this is awesome. We want to talk today really about mono tasking, that is that is obviously your latest book. And we want to connect a few dots because this could be super interesting for everybody listening to this podcast today from two angles. One of them is individually improving productivity as a as a person you know, in everyday life situations as well as professionally at work. But also how we can connect mono tasking maybe to agile teams and agile roles, maybe we can touch on that as well. So I think these are the two angles we want to explore here a little bit today. Mono as part of that title, if I go back in times and I'm like just thinking about audio mono was something that I would now relate with something negative right mono is like it's simple and and everything we're like all thinking about stereo at this point Dolby Stereo. Using mono in terms of tasking is something for the future. What is mono tasking, Staffan? Joe Krebs 2:30 It is interested that you mentioned that mono mono is something negative, because I think that the in job ads maybe 10 years ago, 20 years ago, there were often the demand for people that were they were looking for property property that said you you can juggle many balls at the same time, that's where our, that's what we're looking for. And nowadays, maybe they say you should be able to finish something to complete something. And that's and in order to do that maybe you shouldn't stop so many things and all these Kanban things that has been popular now for 20 years in software industry is very much about this stop starting and start finishing. So weekly meats and things like that, but I mean the mono tasking method then came out I wrote this Pomodoro technique book which is a personal productivity method. It's a particular concern about focusing on focusing. So, how do you really focus but I wanted to see this broader and I read many many personal productivity books and I think most of them almost everyone or almost none of them consider complexity and cohesion. I will explain what I mean by cohesion they like these books are often create order these books this these methods these processes are often made by engineers people like like you and me programmers or software engineers and the idea in them is often to like keep a list or multiple lists of in like in shipshape and Bristol fashion, you say ship ship in Bristol fashion in the US, or is that a British idiom?Joe Krebs 3:36 Which one is that?Staffan Nöteberg 4:28 Ship shape and Bristol fashion is one of my favorite idioms. We are doing everything under control and everything. We need to add the unit at the link in the show notes. Joe Krebs 4:51 We will definitely be in the data link for that. Yes.Staffan Nöteberg 4:53 Yeah. So so the idea of most personal productivity method is to have a lot of lists and they should be be perfect all the time. And they should contain a lot of ideas, everything that you you plan to do and why you're doing it. And so, and then there's the processes are often kind of, if else logic. So, if this happened to that, if that happened if this, but they are, I mean, that may work for you and me and other engineers, but for most people, it demands too much discipline. And it doesn't really accept that there are humans that are willing to use these methods, I wanted to create something that is more creative and more suitable for humans. So it's not like you're a silo, and you are fed from the top with the new tasks, and you work on them, and you complete them and just throw them out. Because there is some cohesion, you have your co-workers and, your teammates, and you have your stakeholders, your your product managers, you have your customers, and all these people, they change the mind, sometimes sometimes they say they want something. But they changed, they changed the mind, or they didn't explain it in a way that you understood, really started to do something else. So it's not really only about taking it as completing it. And doing that as fast as possible. And with the highest quality. It's more like you're putting in a big ecosystem. And you need to manage within that ecosystem. And I think that in that way, if you think of personal productivity in that way, it can be hard to have, like saying that you should do exactly like this, and exact like that maybe we should think more in arranging your environment and your circumstances, to have the best the best possibilities to succeed. So I started to read a lot of books and papers about what science says about human cognition, and evolutionary psychology and so on, I tried to create a method, which is little bit different from other methods that like embraces the human intuition and the human cognition and human heuristics, so that you don't have to maintain your there, you don't have to maintain all this list and doing all this documentation, and instead can use your intuition and in most cases, do the correct choices anyway, because we as humans are very good in this complexity, if we use our intuition to see what is most important than what what is not most important.Joe Krebs 7:52 Right? So it's interesting, right? So first and foremost, I'm thrilled to hear that I'm not the only one who experiences stakeholders changing their minds on things. So I'm kidding. Obviously, I think this is a, this is a huge problem in our, in our, you know, work in general, I think that's typical. But it's also fascinating what I've heard, I don't know if you would second that is that humans are pretty much incapable of multitasking. Right? So it's some basic things we can do. We can walk and talk at the same time, or I don't think that's going to cause a conflict. But we cannot work on two different kinds of systems at the same time, that causes a conflict, obviously. And that's where we're transitioning. So you're saying already with mono tasking, you're saying like, work with a reduced list of task, right? I believe you were mentioning something about like five shortlist or something like that, or like five items, or five tasks or something. And why is that? Why is why is the list? Short? We're not saying we're working on five items at the same time, right? We're just saying there's a list of five items. Where, Why? Why the number five? And why is it so short? Or why does the list exists? What What's your reasoning behind it? I'm just curious.Staffan Nöteberg 9:12 So you're right about multitasking that most people we cannot multitask if you don't have to pay attention to things like breathing and work at same time. But most people can't pay attention to more than one thing. And when we think that we are doing that, like we're listening to lecture and we're taking notes, were actually task switching. So we're switching back and forth. And when we're task switching, we make more errors, science shows and researchers and we're slower and we forget about good ideas. And in general, it's not the best way to complete things from what we learned in Lean, for example, when we're doing many things and so one one idea here in the book is our in this method is the shortlist as you mentioned, and the shortlist is like, in the morning, from the top of your head, write down five things on a paper on the piece of paper, instead of looking at your, you know, in, in my trainings, I am an exercise where we're asked people to, to, to write down every source of tasks that they have. And they think less about them and say, I have some things in my brain, I have something in my email inbox, I have some things in Trello. And I have some things in JIRA, I have some things on my refrigerator, and I have some post it's on my display. And there's a lot of sources of all these tasks. And then the next step is to look at all these and say, roughly how many tasks do I have in each of these. And usually, it aggregates to something between 80 and 200. So like, if you have 200 tasks there, if you have 100 tasks, it's impossible to make a prioritization to choose the best one because you can think about 100 tasks at the same time and see which one of these is most important right now. So instead, when you start morning, write down maximum five tasks on a piece of paper in front of you. Maximum five, and these are small tasks, so they should estimate them. If you estimate roughly you don't have to write down, it should not be things that takes more than two hours or something like that should be things that the tasks that take 10 minutes, two hours, some something in this, if they're bigger than YouTube, break something out and put them on on your list. And this is not the plan. It's not a competition or some kind of gamification, so that this is the sort of fight that I'm doing to complete today. It's more like moving away the tension of of gamification, instead of saying, These are my five candidates for my next, the one I'm going to pay attention to next, right, and then you don't have to think about anything else, all the other 100 tasks that you have promised someone or that you have thought about that you pressed you do. So because you have in front of you only these five, five is not magic, of course, but five is, is a number that usually we can look at five things and maybe compare them together. If it comes to 6, 7, 8, 9, then we have to make to look at some of them. So maybe you should have have have less than five, but not not more than five, I believe for most people. Yeah. And then then you pick one of these and say, I'm going to focus on this one. And you set an alarm, maybe to the next hour or something like that, to remind you to not stay too long, because maybe when you have worked with at one after an hour, you need to take a break or maybe you should reprioritize because he didn't believe that this was this was going to take this long time that that it took so you need some alarm to wake you up and then use your stop focus on on that that single task. And during the day if if something comes up, you get a new idea, either either you should write it down and put it somewhere else. Or you need to trade away something from your shortlist. You should never have more than five things on your on your shortlist. And this this many people try this and say it works for some people doesn't work but you need to you need to try yourself and be you know you we are different. So it might not be suitable for everyone.Joe Krebs 14:04 But I think you just answered my next question. I just want to clarify because that is the bridge to my next topic about agility here is so that the list is maximum five, right? Let's say this as a as a number here to work with, right? What would happen if like that stakeholder out there changes his mind and there would be a sixth item or a seventh item, because there is the risk that the list is going to grow. So you're saying like keep it at five, right? Something has to go from there. Yep. Just to keep it manageable,Staffan Nöteberg 14:35 maximum five, maybe have completed something so you'll have four three. Okay. And of course, these numbers are heuristics. You can use any number but it's good to put the limit and see how much but five is a good starting number. According to me at least.Joe Krebs 14:54 Yeah, there is also in your book. I don't I don't know the from the top of my head. Add, I don't know the exact details here right now. But you also have some advice on the time-boxing, right? How much time would be dedicated to these tasks. So let's say you're starting a task, let's say at 10.25am. In the morning, that timer would be set to 11 o'clock or something like that, right? So there's some some concrete advice at your book. But the time box is relatively manageable and short too right?. So it's short working increments before you take a break. Staffan Nöteberg 15:24 Yeah, a break or reprioritize, you looked at your shortlist again, and see, should I continue with this one? Or do that? One, do something else, maybe because I completed that one, or maybe something else became more prioritized. But you trust during that period that time box, your trust, your prioritization, I think that you shouldn't you distinguish between focusing and prioritizing. So when you have decided to focus, then you need to explore it. That and oh, and trust that you have chosen the right one, if something else comes up, write it down or, or something like that, but don't change your business idea. Every few minutes, just because something comes up.Joe Krebs 16:15 Yeah. Interesting. So so what I what I would like to touch on is and I think that is to connect with you have with the Pomodoro Technique, right, where it's also a time or is involved in time intervals. So time boxing, just in the Agile world, in general is a is a is a good strategy. Now, I do know that let's say in Scrum, the product backlog is not necessarily a list of tasks, why but it's just to see a container of things to be to be worked on eventually, but also the sprint backlog has has items in it. Let's say a product backlog very often has more than five items in it. How would you idea like map to like some some agile teams, you know missing? Some of those mono tasking techniques could be applied to a personal level? Is there anything we can do as a team is anything as an Agile team could do like a scrum team or a kanban team or somewhere that says like, we're gonna start introducing and mono tasking techniques to make us more productive, effective as a team. But also help us with the prioritization ordering effort as well, as you know, just like staying focus is is there any connect between those techniques?Staffan Nöteberg 17:33 I think so one thing is, of course, you can learn from my monitor skin that and then scale it to the team level and think what would that mean to do the same thing on the team level. But another thing is that what I talked about cohesion, so the team members are part of the same ecosystem as you are. And if you're a team, then you probably have a shared goal, you have the same goal. Otherwise, you're more like a group of people that have the same manager or something like that. But if your team you have the same goal, so So what what you're looking for, is to succeed with the school together. And if you're all skilled in this method, the monitors method, which which is a lot a lot of thing about how to progress and how to cooperate and how to treat stakeholders and recharging and so. But if you're all successful, I think you also responsible since you have a shared goal, to support each other, to help each other to be better at Mono tasking or whatever personal productivity method you're using. So you, as I said, we want to arrange an environment and circumstances so that we can be productive as individuals. But that also, since we have a shared do need that we need to create circumstances environment for teammates, so that they can be successful, then there are, of course, mob programming and pair programming, and then you're working together. But when we work individually, we need to help each other to work individually in a good way. Also, it's not not only that, I take care of my environment and my circumstances so that I can do mono tasking or Pomodoro, or GTD (Getting Things Done) or something else. It's also the issue to help other people with thatJoe Krebs 19:26 Yeah. So one thing I wanted to clarify and this is this is a great connect between the team and the individual and how this technique applies on different kinds of levels. I think that's great. There's obviously a lot to take away from teams have a very long laundry list of things to do, right? And just feel like they are not getting you know, like their time or they're not using their time necessarily wisely. That's what they're thinking and but they might not know like, what is the what's the missing thing and maybe it is something like that to really focus on on a few things. Now, here's something that I want to clarify this with you? If I read this, right, if I heard thi right, it's fascinating because, you know, way, way back when I was running, I did like cross country kind of running myself, there was always this thing of, if there was a hill, let's say, you would always try to run up the hill. And if you if you had to take a break, you know, for whatever reason, it was right on the top of the hill, not before the top of the hill, because you wanted to make sure it's easier to restart running again. So stopping at the hill was always like seeing something like very hard to restart running again, because you're already in the middle of a hill. But it was always when you're on the top of the hill was very easy for you to run. Now you're mono tasking is like by task. The second is don't finish the task at the end of the day. Because it makes it easier to start and transition into the next day. When I saw that, I was like thinking about that. I was like, that is very interesting. Tell me like how, because it's so opposite to how people think. Right? So it's like finishing a task before they go home. And let's say at the end of the day, and might put these 1015 minutes extra in, and then I would just want to finish my tasks, but you're saying mono tasking says don't finish it all by the end of the day? Because it makes it easier to start in the morning. Can you elaborate a little bit on this? Because I think that's great.Staffan Nöteberg 21:20 Yeah. So there was a researcher 100 years ago in Berlin called Bluma Zeigarnik. I think she came from Russia originally. But she worked in with psychology research in psychology in Berlin. She and her friends went to the coffee shops in Berlin. Every day and sister was psychologist, they had some psychology researchers that had a lot to talk about with each other. And so they stayed there for hours. And they ordered things and they discussed things and then they ordered more and discuss things. And after some hours, they call for the waiter and said, Hey, waiter can can we pay now. And then the waiter always knew exactly how much they had ordered, even though he didn't take any notes. And that was a little bit provocative to a group of psychologists, researchers. So they made an experiment one day. So they they sat there discussing ordering, discussing ordering, and they say hey, can we pay, and the waiter knew exactly how much they had ordered, and they paid. But then they stayed there for another 30 minutes, then the call for the waiter again. And when the waiter came there, they asked him, Hey, how much did we pay 30 minutes ago? And what do you think he answered?Joe Krebs 22:56 He didn't know.Staffan Nöteberg 22:58 He didn't know. He said, I've dropped out How could I know now. So he knew about it, as long as it was like an open Task to remember this. But as soon as, as they had paid it dropped it. So it didn't take in place in in his brain. And this was interesting, but this experiment is not very scientific, because it was only one person's very small sample. But Illuma went back to her office and made an experiment with, like, the first 150 people or something like that. And they got 20 tasks each small things like creating a clay finger or translating something from German, to to French, or, or something. And what it didn't know was a part of this experiment was that in 10, out of these 20, they were interrupted. So blue mark came there and said, Oh, I see you're working with task number six. Yeah, stop that and go on and work with task number seven. And afterwards, when when when they had finished everything. Bluma said like, can you write down now all the 20 tasks that you worked on on paper? And you know, if you have 20 things you have done, you won't remember all of them. So then she counted at the fact was that those that are interrupted in the remember twice as many of these compared to those that they had completed. So things that we haven't finished that we have started but we haven't finished demand room in our brain. But you can see in a positive way that we are still analyzing them and working on them and thinking about them. So if we end the day, usually, if you're commuting, and you think that before I go home, I need to complete this. And then I will take a bus or take my car or something home. But if you think in the other way, and think like, before I leave the office, I need to stop something, and leave in the middle I should have a read test if I'm a software engineer. So you stop something and you leave in the middle, then the next morning, you will be much eager to start with that one. And we knew about procrastination, that the hardest time that whatever we procrastinate, most is in the morning, if we can just stop procrastinating in the morning, then we will continue for the whole day because we have started something. So if instead stop something before we go home, then then we will be very eager to start with on that one. Immediately, when we come to the office usually will not tell this in trainings, someone raises their hand and say like, Hey, I'll try that. And if I do that, I can't sleep for the whole night because I have a problem. Of course, you shouldn't try it, you shouldn't do this. But for many people who are trying this, this is really helpful.Joe Krebs 26:19 Wow, this is this is cool that this is quite interesting that that person had sleep problems by trying this. Why? Because part of mono tasking is also you know, taking care of things like sleep and breaks and, and healthy living. Why? Why is that like part of money? It's an interesting, it's an interesting approach. It's so with all that research and science that goes into something like this. It's also like to do take breaks, and to purposely slow down. I don't know if that's exactly at those time limits of these tasks are describing but also to, to just to sleep, and have a healthy lifestyle that includes nutrition and everything. Why why is that so important? Staffan Nöteberg 27:05 so the method or the book is divided into six different areas where one is called recharge, creative thinking. So these sorts of things, the six things that I suggest that you should think about to be able to mono task, to be able to focus. And one of these students reached out creative thinking says, I mean, I'm not the expert of all the Healthy Living, I'm personally. But what I found, and I think most people agree on this is that if you are going to be the best version of yourself, if you are going to be the best due tomorrow, then you will have a much better probability or higher probability of being that if you have a healthier living, if you sleep the same hours every night, if you eat fruits and vegetables, if your exercise. And if you don't do that, it will be much harder to focus and focus on one thing.Joe Krebs 28:11 Yeah, that is that is also important for agile teams, where I would do very often I'm, you know, working with teams or organizations, but that is not part of the ritual, right? And for a variety of reasons, and sometimes it's just like, you know, what the things are in organizations, but it is an important piece to point out like we're humans, we're part of this, of, let's say, any kind of method and recharging is a key thing, right? How is something like that being incorporated into an into an Agile team, right? On an individual level? I think that's a great idea, and probably easier to do, right? Because it's me influencing my own thing, but how does it work on a team? We're not gonna say you guys go into sleeping chambers during the day and taking breaks or anything like that, but how would that look like on a on a team level?Staffan Nöteberg 29:04 I think first I want to say that it's not that you shouldn't be an Olympic athlete, it's more like, you can always be a bit better than than what you were yesterday. But I think in an Agile team, you know, in extreme programming, there's one of these best practices was first called 40 hours a week, and then it was changed to a sustainable pace. If I remember correctly, it was a long time ago, I read this book. I think it's part of this, it. Ultimately, it's a personal responsibility, of course, but as a team, you can create a culture where it's not cool to stay the whole night to fix some bugs or something like that. You need to have a sustainable base. As Kent Beck pointed out already, and if I think no, this is a credit card, that if you overcharge the credit card, you can buy something right now that you couldn't buy otherwise, but you will have to pay with interest in the long term and that that's the same for teams. I think that if they have a culture where they don't take care of the people in the team, when it comes to breaks, and weekends and other things, then they will have to pay with interest in the long term.Joe Krebs 30:33 Yeah. Yeah, no, definitely I agree. And that was part of Extreme Programming even before Agile Manifesto. So this is deeply, deeply rooted, sustainable pace and having you know, if there was an overtime in a sprint, or iteration that there wouldn't be one in the following. So there was some form of balancing going on your book itself, which is great. I like visuals in a book, right? You drew them yourself. Which is, which is also great to see those notes and supported by visuals. I just like to read books like this, I think it just reinforces but you also say in this mono tasking, it's better for teams to or individuals to write by hand. Notes in journaling, rather than on a laptop.Staffan Nöteberg 31:20 I think depends on what you're going to use use it for. If if writing something that you want to distribute to the that you want to save for a long time, it's much better right in a computer, of course. But if you want want your brain to digest things to analyze it, in, we learn from doing things not from listening, when we listen to something like your podcast, you might get inspired but if we don't do something about it, or think about it or discuss it with someone then we will have forgotten about it one week later. So there are a lot of research showing that if if you write down something in need to like, think and that's especially if if you draw something if you make a mind mapping more or try to try to think of it in in pictures, what does this mean all the diagrams connecting,Joe Krebs 32:25 sketchnoting, for example?Staffan Nöteberg 32:27 Yeah, exactly. Then you learn more it stays in your head because in the brain the memory in the brain is not like a structured database. It's not like SQL, it's more like many many fragments of associations. And when you have new you learn something new and when you hear something new, you need to connect it to some of these fragments and when you think about it more then maybe some door opens in there are some fried fragment comes up some other Association and you can connect your your new learning to that one. And if you have a discussion about something like something you hear in this podcast or something new you learn that you have written down or so then it's more much more likely that you will save it actually and have it connected to some some other Association Yeah. And as I understand it, it's not an issue that or memory is not big enough we can read would be it would be possible to know a lot more than anyone has known so far. And the problem is that we it's not structured in in the heads we need to it's a different thing than the computer database and we need to connect it so we can pick it up when it when it's suitable. Joe Krebs 34:00 Yeah very very interesting stuff and obviously the book is filled with lots of material like this a lot of individuals and teams might find useful applying in their in their day to day work. Did you write your book using mono tasking? Did you use some of those techniques like like you basically just you know took your method in your in your own writing.Staffan Nöteberg 34:24 I did exactly like that. But I'm saying that this doesn't mean that this is the best method for everyone. But I think that if you read something like this, a book like this, then you will learn a lot of things and maybe you can try some some of these and test them and maybe some some will suit you and some will not suit you but you will learn more about your own productivity.Joe Krebs 34:53 Absolutely. I also see coaches Scrum Masters leaders working within organizations increasing agility, he's taking some of the research you have put together in that book, and providing the evidence to really run some experiments within the organization. Right. So there's continuous improvement going on, within organizations, change management. And some of those concept could be, could be applied to any of these efforts and run some experiments on are they showing the same impact as they will do in an individual productivity improvement also on on other levels, so I think it's might give some food for thought for. For some, some employees in organizations listening to the answers, I'd take a piece of that and run an experiment and see how that goes to just like the task switching or preventing task switching, and possibly do take the breaks and things like that we discussed. We're not finishing a task by the end of the day, things we have discussed here in this podcast together and just like try some experiments, but again, the book has many, many more. You also mentioned in your in your book, someone I think there was a little side story, where somebody actually got a promotion probably not only because of that, but somebody got a promotion and one thing was that somebody started listening to podcasts in their transition time going from home to work. And using that transition time effectively somebody listened to podcasts and got a promotion out of it now I cannot guarantee by listening to Agile FM that you will be getting a promotion out of this thing but you might be listening to this in your car right now while driving so please drive safely. But transition time is also part of mono tasking and and to use that wisely could be having really really good benefits. So thank you Staffan for being my guest today and sharing your thoughts great thoughts on mono tasking here with me? But more importantly with all the listeners out there that possibly already or will be becoming interested in mono tasking. Thank you so much, Staffan.Staffan Nöteberg 37:02 Thanks, you it's been a pleasure to talk to you.Joe Krebs 37:06 Thank you for listening to Agile FM, the radio for the Agile community. I'm your host Joe Krebs. If you're interested in more programming and additional podcasts, please go to www agile.fm. Talk to you soon.

In today's episode, I share my journey with GTD (Getting Things Done) and how it led me to a deeper Jewish question: what is Shabbos?

Гость этого эпизода – Павел Бочкарев, эксперт Академии Бизнес-системы «Северстали» и в прошлом, как он сам себя называет, «беспокойный слесарь», который постоянно искал способы улучшить производственные процессы вокруг себя. Мы поговорили о том, какие ловушки мышления мешают нам эффективно решать проблемы и задачи (разницу между ними тоже обсудили!) и какие техники могут в этом помочь. Термины, которые встречаются в выпуске: Кайдзен - одна из ключевых концепций менеджмента, в основе которой лежит непрерывное улучшение всех процессов производства. Японские компании начали внедрять эту философию с целью повышения эффективности производства.GTD (Getting Things Done) - методика повышения личной эффективности, созданная Дэвидом Алленом и описанная им в одноимённой книге. На русском языке книга вышла под названием «Как привести дела в порядок. Искусство продуктивности без стресса». Диаграмма Ишикавы - один из основных инструментов измерения, оценивания, контроля и улучшения качества производственных процессов.

Kate Erickson (the other half of Entrepreneurs on Fire, and wife of John Lee Dumas) shares her journey from a corporate career, to meeting JLD, to becoming a part of EO Fire, to how she manages and streamlines EO Fire, and about the benefits of moving to Puerto Rico. Entrepreneurship is a full-time job, and it takes a lot of time and effort to build a successful business. But it's not easy to manage time effectively when you're also juggling family, work, and other responsibilities. That's why Kate, who used to be a corporate employee, decided to become part of Entrepreneurs on Fire. She knows that it takes dedication and patience to succeed as an entrepreneur, and she's learned how to manage her time effectively by following some simple tips. Here are five time-management tips that will help you succeed as an entrepreneur: • Set realistic goals. Don't try to do too much at once – instead, focus on achieving small goals that will help you move closer to your larger goal. This will help you stay motivated and focused throughout the process. • Prioritize your tasks. Make sure that you spend your time on tasks that are most important to your business. This will help you avoid wasting time on tasks that aren't essential or that can be completed more quickly or easily by someone else. • Set deadlines for yourself and stick to them. This will help you stay organized and motivated, and it will also give you a sense of accomplishment when you reach your goals. • Get organized. If you want to be successful as an entrepreneur, you need to be able to handle multiple tasks simultaneously without feeling overwhelmed or stressed out. One way to achieve this is by using a system like GTD (Getting Things Done). • Take breaks every now and then. It's important to allow yourself time for relaxation and recreation – this will help you recharge your batteries and come back stronger than before. • Set aside time each day for your business. Whether it's 30 minutes or an hour, make sure you have dedicated time each day to work on your business. This will help you stay organized and keep track of progress. • Use technology to help manage your time. There are many tools available to help you manage your time more effectively, including timers, calendars, and task managers (like Trello or Asana). Use these tools to help organize your work schedule and track progress. • Ask for help when needed. If you find yourself struggling to manage your time, don't be afraid to ask for help from friends or family members who are experienced in entrepreneurship or banking. They may be able to offer advice or assistance in completing specific tasks. Entrepreneurship is all about creating something new and exciting. But it's also about managing your time wisely so you can achieve your goals. One of the most important tools for time management for entrepreneurs is systems for content creation. This means creating a schedule and sticking to it, so you can focus on producing high-quality content that will help your business grow. Another key factor in successful entrepreneurship is batching content. This means producing content in small batches instead of all at once. This helps you stay focused and produce better quality work overall. By using these systems and following a schedule, you'll be able to manage your time more effectively and achieve your goals as an entrepreneur. [00:00 - 07:12] The Benefits of Working Together as a Couple in Business • Sarah is the host of the Frugalpreneur podcast and her guest today is Kate Erickson, the podcast host of Kate's Take and the other half of Entrepreneurs on Fire with John Lee Dumas. • Kate grew up very career minded, going to college and graduating with a degree in English. She worked in banking before becoming a part of John Lee Dumas' team at Entrepreneurs on Fire. [07:12 - 14:25] How to Create Systems to Streamline Your Business • Kate shares advice on how to create systems and manage time to...

I denne episoden drøfter Lene & Nicki hvordan man kan bli mer personlig effektiv. Handler det om å få unnagjort mest mulig eller handler det om å få mest mulig ut av mer? For å finne tid og aksept for å jobbe med personlige prosjekter, kan vi ikke la oss oppta for mye av annet. Du blir i denne episoden også kjent med en metodikk som heter GTD - Getting Things Done, som er utviklet for personlig produktivitet. Kanskje du ser på mailboksen din med nye øyne etterpå?

Sprechen wir über den wichtigsten Termin deiner produktiven Woche: das wöchentliche Review. Wer produktiv werden will, legt sich meistens eine To-do-Liste an und beginnt damit, seinen Kalender zu pflegen. Das ist ein guter Anfang, doch noch lange keine Garantie dafür, dass man Stress und Hektik in den Griff bekommt, und schon lange nicht dafür, dass man seine Ziele erreicht. Hierzu kennt GTD (Getting Things Done) das weekly Review. Einen Termin mit dir selbst, der genau das sicherstellen soll: Du nutzt deine Hilfsmittel sinnvoll und stellst sicher, dass deine Zeile entspannt und stressfrei erreicht werden. Klingt zu gut, um wahr zu sein? Einen Haken hat die Sache tatsächlich: Das wöchentliche Review braucht ein wenig Übung und einen klaren Leitfaden. Weil ich in meinen Coachings immer wieder beobachte, dass gerade dieses Herzstück der produktiven Gewohnheiten die größte Herausforderung darstellt, kommt hier dieser Leitfaden für dich. Du kannst ihn dir auch kompakt als Spickzettel hier herunterladen: https://sascha-feth.de/weekly-review/ Falls du die letzte Folge nicht auf Spotify hören könntest, kannst du das hier nachholen: https://youtu.be/vpvg9h0Cf9k Warum dich Planung in den Irrtum führt: https://spotifyanchor-web.app.link/e/KRU5aA9HBtb --- Send in a voice message: https://podcasters.spotify.com/pod/show/nebenbei-produktiv/message

Buenos días y feliz miércoles. El método GTD (Getting Things Done) es muy popular en nuestros días. No obstante creo que su uso no siempre es correcto y en el episodio explico brevemente por qué.Si quieres conectar conmigo puedes hacerlo a través de Twitter, donde estoy como @jotalopmar: Link de Twitter: https://twitter.com/jotalopmar?lang=esY también puedes unirte y participar de la conversación en el chat en Telegram de Diario en Movimiento. El lugar perfecto para compartir tu punto de vista y comentar los episodios. Link: https://t.me/joinchat/YAkzb_VYXYZkOTc0

David Allen is an author, consultant, and Founder of the David Allen Company. He is widely recognized as the world's leading authority on GTD(Getting Things Done) a system of personal and organizational productivity. His thirty years of pioneering research, coaching and education of some of the world's highest-performing professionals, corporations and institutions, has earned him Forbes' recognition as one of the top five executive coaches in the United States, and as one of the "Top 100 thought leaders" by Leadership magazine. Fast Company hailed David Allen "One of the world's most influential thinkers" in the arena of personal productivity, for his outstanding programs and writing on time and stress management, and his groundbreaking methodologies in management and executive peak performance. Time Magazine labeled his first book, Getting Things Done as "the defining self-help business book of the decade." David Allen is the author of three books; the international bestseller, Getting Things Done: the Art of Stress-Free Productivity ("GTD" as the method is popularly known), Ready for Anything, and Making It All Work: Winning at the Game of Work and Business of Life. Getting Things Done has been a perennial business bestseller since it's publication in 2001, and is now published in 28 languages. Getting Things Done has spawned an international movement of devoted adopters from executives, techies, soldiers, entrepreneurs, university professors, musicians, students and the clergy. It has given rise to a thriving "GTD" industry of web sites, blogs and software applications. Internet searches bring up tens of millions of references. In this episode, he talks candidly about his own journey, and how anyone can become productive. Links: Website: https://gettingthingsdone.com/ LinkedIn: https://www.linkedin.com/in/davidallengtd/ YouTube: https://www.youtube.com/watch?v=CHxhjDPKfbY https://www.youtube.com/watch?v=8ETZJSXK7zs&t=2s --- Support this podcast: https://anchor.fm/shobhana-viswanathan/support

Read the full Show Notes and search through the world's largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. This story starts with a team that is doing detailed tasking and planning during a refinement session. The Product Owner for that team behaved like a project manager, dictating what each of the team members should do, and in what order. This was not helped by the fact that the team was heavily silo-ed around skills.  In this segment, we discuss the importance of understanding the “flow” in the team, and Jeroen refers to the talk by Henrik Kniberg on the impact of not limiting the work in progress. Featured Book of the Week: Getting Things Done by David Allen In Getting Things Done by David Allen, Jeroen found a method that helps him manage the stress that comes from being deliberate and structured about managing our own work. In this segment, we talk about some of the main aspects of the GTD (Getting Things Done) method, and the lessons we can take from that method and apply with the teams we work with. How can Angela (the Agile Coach) quickly build healthy relationships with the teams she's supposed to help? What were the steps she followed to help the Breeze App team fight off the competition? Find out how Angela helped Naomi and the team go from “behind” to being ahead of Intuition Bank, by focusing on the people! Download the first 4 chapters of the BOOK for FREE while it is in Beta! About Jeroen de Jong Jeroen started his career as a self-employed jack-of-all-trades in IT and is passionate about Agile. He is determined to keep learning and to share his knowledge with others. You can link with Jeroen de Jong on LinkedIn and connect with Jeroen de Jong on Twitter.

Read the full Show Notes and search through the world's largest audio library on Scrum directly on the Scrum Master Toolbox Podcast website: http://bit.ly/SMTP_ShowNotes. The team Steen was working with, wanted to do Scrum by the book, which, in their mind, meant attending to every request the Product Owner would bring to them. However, Steen started to see a loss of focus, and messy Sprint planning sessions. The team was not able to help the PO focus, and create a coherent Vision. This story illustrates why it is so important to be ready to help our Product Owners. In this episode, we refer to the Coaching Your PO e-course that we put together to help Scrum Masters that want to help their Product Owners.  Featured Book of the Week: Getting Things Done, by David Allen The book Getting Things Done by David Allen resonated with Steen, and helped him understand that, as professionals, we must have a system that we can trust. As Scrum Masters, we are very often attending to many burning platforms, and being able to manage with that diverse focus of attention is a key skill that GTD (Getting Things Done) helps with. How can Angela (the Agile Coach) quickly build healthy relationships with the teams she's supposed to help? What were the steps she followed to help the Breeze App team fight off the competition? Find out how Angela helped Naomi and the team go from “behind” to being ahead of Intuition Bank, by focusing on the people! Download the first 4 chapters of the BOOK for FREE while it is in Beta! About Steen Villumsen Steen is an Agile Coach, who calls himself a conceptualiser and a communicator. His focus is on moving people and supporting change through coaching. You can link with Steen Villumsen on LinkedIn.

"Mikos Ákos vagyok. 10 év rádiózás után kezdtem el szépen lassan a podcastek felé tolódni. Én vezetem a Magyar Podcasterek Csoportot a Facebookon, amely kb. 1000 tagot számlál. Emellett Tóth-Czere Péter társammal közösen másfél éve gondozzuk a Showcast Podcast Ügynökség útját." -------------------------------------------------------- Mikos Ákos a neten: LinkedIn https://www.linkedin.com/in/akosmikos Facebook https://www.facebook.com/akosmikoshu -------------------------------------------------------- “Teljesen tájidegen nagyvállalati folyamatszervezőből képeztem át magam, amiről egyébként menet közben kiderült, hogy kincset érő alap tudás, ha nagyvállalati ügyfeleknek kell tanácsot adnom marketing folyamatokkal kapcsolatban. Eleinte szabadúszókent nagyvállalatoknál, majd a kkv szektorban, később a Telenor SEO és tartalommarketing szakértőjeként. Jelenleg pedig saját full-service ügynökségemmel segítjük a jó tartalomra, minőségi SEO-ra és átfogó online marketingre szomjúhozó partnereinket. A mindennapokban a fent említett területek folyamát igyekszem egy közös mederbe terelni, a minél nagyobb hatékonyság elérése jegyében. Ehhez számtalan módszert próbáltam ki, de végül a GTD (Getting Things Done) lett a befutó. Olyannyira, hogy ezt szerettem volna másoknak is oktatni. Ma már megtehetem ezt, a Hamar Productivity Consulting tréner partnereként. Ami még fontos rólam: egy feleség és két lány gyermek mellett otthon soha nem jutok szóhoz, így az online térben tudom csak elmondani – nektek – a véleményemet. Jelen esetben főleg a tartalommarketingről. Amitől pedig sebezhetetlen vagyok, az az aikido.” -------------------------------------------------------- Tóth-Czere Péter a neten: Facebook https://www.facebook.com/tothczere.peter LinkedIn https://www.linkedin.com/in/tothczere/?originalSubdomain=hu -------------------------------------------------------- ShowCast a neten: Honlap https://www.showcast.tech/ -------------------------------------------------------- Hallgasd meg es iratkozz fel Anchor Apple Podcast Google Podcast Spotify YouTube -------------------------------------------------------- Magyar Business Podcastről: Legyél a Magyar Business Podcast Vendége! Hírlevél feliratkozás Töltsd ki a Magyar Business Podcast egy perces hallgatói felmérését A Magyar Business Podcast csapatról MagyarBusinessPodcast.com

Inscreva-se no nosso Canal com podcasts exclusivos: https://bityli.com/rNaff Compre o livro pelo link e ajude o crescimento do podcast: https://amzn.to/3u11VJR Sua mente deve estar livre para criar, e não preocupada em reter informações. Foi com esse argumento que David Allen criou o método GTD – Getting Things Done: um sistema de gestão que tem ajudado inúmeras pessoas e empresas a colocar ordem no caos. Considerado a principal autoridade no campo da produtividade, Allen trabalhou com os melhores e mais brilhantes talentos do mundo defendendo a teoria de manter "a mente clara como água" e abordando o equilíbrio entre vida pessoal e profissional. Depois de 30 anos de pesquisa e prática, lançou A arte de fazer acontecer, um best-seller internacional publicado em 28 idiomas que se tornou uma verdadeira referência em organização pessoal. Nesta nova edição, revisada e atualizada, David Allen insere as novas tecnologias na gestão do fluxo de trabalho e inclui as descobertas mais recentes da ciência cognitiva. --- Support this podcast: https://anchor.fm/elitemicrobooks/support

nesse episódio, uma explicação direta & tangível para você começar a montar o seu sistema e o seu método de organização.nesse episódio eu falo sobre os 5 hábitos do método GTD (Getting Things Done) e sobre como você pode escapar dos erros mais comuns que as pessoas costumam fazer quando começam a montar o seu método de organização.itens mencionados no episódio:* livro How to Take Smart Notes* livro A Arte de Fazer Acontecer* livro Making it All Work* artigo sobre o método P.A.R.A. – The PARA Method: A Universal System for Organizing Digital Information* artigo A grande lição que eu aprendi com o curso presencial do GTD — Eu Organizadobasta clicar nas palavras sublinhadas para ir para os links correspondentes. depois de ouvir, me diz como esse episódio te ajudou?é só me escrever aqui: ana@euorganizado.comvou adorar saber como ele bateu por aí :)

...und nun der letzte Teil: Weg mit meinen dutzenden To-do-Apps und hin zu Getting Things Done mit @todoist - Tipps und Tricks von mir zum Aufbau, Nutzung und Dranbleiben! - Der vierte und vorerst wirklich allerletzte Teil, versprochen!Mit viel Spannungsbogen habe ich euch den Namen der App verschwiegen, um den Schwerpunkt auf den eigentlichen "Backbone", das Gerüst zu legen, nämlich: GTD - Getting Things Done von David Allen. Da es ein einfaches System ist, dass auf einen Glaubenssatz und zwei Arten von Durchsichten setzt, verleitet es gerne, es nicht oder in Teilen korrekt umzusetzen. Erst recht, wenn es nun in eine für euch vielleicht auch noch neue App umgesetzt werden soll. Daher möchte ich euch ein paar Tipps geben, die mir beim Umsetzen, der täglichen Arbeit und auch mit den Durchsichten so aufgefallen sind. Und gerne weiter her mit euren Fragen und Anmerkungen, ich sammle die aktuell und beantworte die, unter kritischer Masse, an euch direkt und sollte die Anzahl über eine kritische Masse wachsen, per neuem Blog und Pod! Gettings Things Done, David Allen, aus meinem Bücherregal / Bild-/Quelle: privat Ich fliege mit euch schnell über die Kernbestandteile von GTD: Das Kernstück von GTD ist, dass du die Frage „Was mache ich als Nächstes?“ jederzeit problemlos beantworten kannst. Dazu setzen wir das fünfstufige GTD-Modell um – in der App Todoist: Sammeln: Wirklich alles fliegt in die App. Einfach auf „+“ drücken und als Notiz in den Eingang werfen. Hauptsache, das Gehirn muss sich nicht mehr an alles erinnern! Verarbeiten: Was habe ich hier und mit wieviel Aufwand kann ich es abarbeiten? Sofort, bei Zeitbedarf kleiner zwei Minuten, oder als mehrstufiges Projekt? Oder im Kontext einer Bahnfahrt oder eines Arztbesuches? Organisieren: das erste Kernstück! Alles, was du durch Sammeln und Verarbeiten in deinem GTD hast, wird nun organisiert – in Abhängigkeit dessen, was du hier vor dir hast und wie umfangreich du in Todoist Etiketten und Projekte schon einsetzt. Erledigen: Je nach Terminlage, Kontext oder deinem aktuellen Zeitbudget werden nun ein oder mehrere To-dos hoch konzentriert mit allen benötigten Mitteln abgearbeitet und erledigt. Durchsehen: das zweite Kernstück! Täglich die Aufgaben des Tages und des Folgetags durchsehen, prüfen, dass alles zur Bearbeitung vorliegt, sonst beschaffen, zuordnen und idealerweise erledigen. Und freitags (oder nach Wahl an einem anderen Tag) die große Durchsicht: was ist offen, was ist erledigt, was steckt in den einzelnen Listen, was ist auf der Vielleicht/Eines Tages-Liste drauf, was ist aktuell undatiert, sollte aber langsam in den Fokus rücken. Und was habe ich die Woche erledigt und was kommt in der nächsten auf mich zu? Meine Basic-Tipps für euch: Mich kann man mit zwei Dingen fangen: das Teil, die App, das Gerät oder was auch immer, kann automatisch twittern oder es hat etwas an sich, was mich durch Miniwettbewerbe, Punkte oder Ähnliches bei der Stange hält. In Todoist gibt es fünf Level, die mit sogenannten Karma-Punkten erreicht werden. Und Punkte gibt es fürs Dranbleiben, also Nutzung der App und auch Erledigung von To-dos. Also: in den Voreinstellungen Karma-Punkte aktivieren und in den weiteren Vorgaben einstellen, wie viele To-dos ihr täglich erledigen wollt. So kommt ihr zu Karma-Punkten – und könnt sogar euren wohlverdienten Urlaub „pausieren“, damit es mit den erreichten Levels und Punkten nicht wieder abwärts geht! Ich weiß, ihr könnt es schon nicht mehr hören, aber besorgt euch das englischsprachige Buch und arbeitet es durch. Auch wenn es immer noch Züge der früheren Ausgabe beinhaltet, wo ihr noch von Papier und physikalischen Ablagesystemen lesen werdet – es ist es wert. Wer wie ich bei amazon kauft, folgt diesem Link – sonst einfach nach "Getting Things Done" von David Allen bei eurem bevorzugten Händler suchen. (Hier auch noch der Link auf die deutsche Ausgabe und das Workbook (englisch) oder auch in Deutsch, in dem typische Szenarien von GTD praktisch und im Alltag erklärt und angewandt werden). Für die Todoist-App kann ich euch ein Angebot machen: über diesen Link registrieren und zwei Monate absolut kostenfrei die Pro-Version nutzen. Apropos Todoist: unter diesem Link gibt es, wenn ihr einen Account bei Todoist angelegt habt, mit einem Klick eine GTD-Wochen-Durchsicht-Checkliste für lau. Ihr könnt die auch ohne Probleme erweitern oder verkürzen und auch sonst mehr oder weniger auf eure Bedürfnisse anpassen. Und wenn für euch keines der GTD-Bücher in egal welcher Sprache infrage kommt und gefälligst das Internet umsonst eine ausführliche Anleitung bereithalten soll, werdet ihr unter diesem Link bei Todoist fündig – GTD und die Umsetzung im Detail erklärt. Damit habt ihr nun, ob per Buch, Internet oder wie auch immer, die Grundlagen. Was ist GTD, was versteckt sich hinter Getting Things Done und wie packe ich das in die Todoist-App. Aber nun zu den praktischen Tipps für die Umsetzung in Todoist: GTD ist kein System, dass mit Datum- und Uhrzeit-Erinnerungen funktioniert! Du hast tägliche und wöchentliche Durchsichten, um das System aktuell zu halten und für dich immer zu wissen, was du als Nächstes machen kannst oder eben sollst! Mithilfe der Projekt-Funktion (per Tastaturkürzel #) bilden wir die im ursprünglichen GTD-System als physikalische Ordner abgebildete Ablageorte ab. In Hinblick auf die Durchsichten kann ich nur empfehlen: so viele wie nötig, so wenig wie möglich! Die Interessensphären (also etwa Hobbys oder ergänzende Themen zu bestehenden Projekten), die Kontextlisten (Arzt, Bahn, 20 Minuten) und die „Vorsortierung“ der nächsten Schritte innerhalb von Projekten machen wir über die in der App verfügbaren Etiketten. Diese lassen sich, wenn man es noch übersichtlicher haben will, auch filtern. Kleiner Etiketten-Pro-Tipp: Am besten kurz formulieren und IMMER OHNE Leerzeichen eingeben, sonst wandelt die App das automatisch in Unterstriche (_) um. Bei einer oder zwei Etiketten geht das – aber dann wird es mühselig und unübersichtlich! Sowohl bei Projektnamen als auch bei den Etiketten kann über die App am Ende (jeweils OHNE Leerzeichen) ein Emoji gesetzt werden – hilft tatsächlich beim schnellen Suchen und Finden! Für den eigentlichen Prozessablauf, nicht schön, aber wertvoll, das mit Unterstützung einer bekannten Folienjongleur-Anwendung erstellte Ablaufdiagramm (mit Klick auch in noch größer): Ablaufdiagramm GTD in Todoist / Bild-/Quelle: ichbindochnichthierumbeliebtzusein.comUnd hier meine Grundregeln bei der Bearbeitung: Alles, was weniger als zwei Minuten Zeit in Anspruch nimmt, wird sofort erledigt! Alles andere wird wahlweise ein Projekt oder bekommt das Etikett „Nächste Schritte“ (per Kurztaste "@") angehängt und wird in einen entsprechenden „Ordner“ (also Projekt, zum Beispiel „Einfache Aufgabenliste“) abgelegt. Delegieren über meine Etikette Holding (Warten, falls du mit Holding nichts anfangen kannst!)! Immer verbunden mit der Frage: Bin ich die richtige Person für diesen Job? Und falls nein, wer dann? Pro-Tipp: Delegieren geht auch aus der App heraus, wenn der Empfänger auch bei Todoist ist... oder per E-Mail... Und nie vergessen: Kernstück ist die tägliche und wöchentliche Durchsicht! Das Gehirn muss dem System vertrauen, um aufzuhören, sich doch noch verzweifelt Fragmente von Aufgaben und Fristen oder auch To-dos zu merken! Es soll frei denken, das kann es nämlich am besten! Ziel für mich war, das System in Todoist so einfach wie möglich und auch so umfangreich wie nötig zu bauen. Schließlich, so die Theorie, will ich es so oft wie möglich nutzen und schnell, schnell alles reinwerfen. Und ich muss mich selbst loben: Das ist mir wirklich geglückt. Und, wenn ihr es aktiv nutzt, hält euch auch Todoist bei der Stange: Wer mehr und regelmäßig Sachen erledigt, einträgt und verarbeitet, bekommt sogenannte Karma-Punkte und steigt so spielerisch bis zu fünf Erfahrungsstufen auf. Achtung: in den Einstellungen nicht vergessen, Urlaubsabwesenheiten zu aktivieren, sonst geht es wieder rückwärts! Und nun, endlich, ergänzend zu der Grafik ein Stückchen weiter oben, mein komplettes und detailliertes Vorgehen – gerne zum Nachmachen, Kopieren oder Zweckentfremden! Steve, der Jäger und Sammler Ganz GTD-like packe ich alles durch Klick auf das "+" in der App in den Eingang von Todoist. Einfach immer rein damit. Was mir in den Sinn kommt, woran ich mich erinnern möchte, was mir einfällt, was ich bei einem anderen Einfall besser machen könnte... "+", "+" und noch mehr "+"! Damit folge ich der Leitlinie, alles immer sofort einzugeben! Und entlaste mein Hirn und arbeite an dem Vertrauen in das System! Und obwohl Todoist mehrere Eingangskörbe abbilden kann, bleibe ich stoisch bei dem einen, der standardmäßig da ist! Das System einfach halten! Und durch die Nutzung der App auf dem Handy genieße ich weitere Vorteile: Ich kann Bilder zu den Notizen einbinden, relevantes von Google Drive einbinden, noch bin ich zahlender Pocket-Nutzer, auch das wird in den Eingang gespült und alles, was IFTTT hergibt, schluckt auch Todoist! Und am Rande: ich kann Aufgaben mit Kommentaren und Unterprojekten versehen! Nun drehen wir alles durch die Mangel und verarbeiten es Alles, was mehr als einen Schritt hat, wird zu einem Projekt. Alles, was weniger als zwei Minuten Zeit benötigt, wird sofort erledigt. Referenzmaterial hat keine Action und wird irgendwann mal benötigt. Was habe ich an wen bis wann delegiert? Mein Eingang läuft über? Dann in Handlungsschritte umwandeln! Zur Erleichterung kann das eine oder andere in einen Termin mit Uhrzeit umgewandelt werden. Da liegt was, was kein Referenzmaterial ist und es wird nicht benötigt? Löschen drücken! Und klar: alles bestehenden oder neu zu schaffenden Projekten und/oder Etiketten hinzufügen! Ganz wichtig: die Aufgabe so konkret und umsetzbar eingeben und mit so viel Information anreichern wie nur möglich! Achtung, Kernstück Nummer eins – das Organisieren, jetzt wird es so richtig ernst! Um hier schnell und zielgerichtet zum Ziel zu kommen, empfiehlt es sich, in Todoist eine Mischung aus (selbst angelegten) Etiketten und (selbst angelegten) Projekten zu nutzen! Einfache Aufgabe, in weniger als zwei Minuten zu erledigen: sofort machen! Reguläre Aufgaben, alles, was nicht mehr als einen Schritt benötigt! Neues Projekt: Basis auch hier eine neue Aufgabe anlegen – hier werden allerdings zwei oder mehr Schritte für die Bearbeitung benötigt. Bei der Eingabe per "#" die Liste oder einen neuen Namen für das Projekt eingeben. Wenn du nun etwas hast, das mehrstufig bearbeitet werden muss, ist das also ein Projekt. Wenn du nun in deinem Eingang weitere, ich nenne es mal neutral, Unterlagen hast, die ebenfalls zu diesem Projekt gehören, kannst du dies alles ebenfalls per „#“ oder am PC per Drag'n'Drop auf das entsprechende Projekt ziehen. Bei der Vergabe des Projektnamens bist du frei – kurz und knackig hilft aber, auch auf dem Handybildschirm die Übersicht zu behalten! Zusätzlich gibt es, und hierfür musste ich googlen, um das Wort zu finden, Interessensphären. Diese sind reine Orientierungshilfen für bestehende Projekte und keine neuen oder weiteren Aufgaben. Daher hängst du diese Interessensspähren als Unterprojekte zu den eigentlichen Projekten an. Ich gestehe: ich nutze diese nicht! Und nu? What's next? Genau! Was mache ich eigentlich als Nächstes? Das ist eine Liste, in der du lauter To-dos sammelst, die als nächstes „entspannt“ bearbeitet werden können. Und wenn es Projektbestandteil ist, hast du mit „#“ bereits das Projekt in das To-do eingegeben und, zur besseren Ordnung, kannst du nun per "@"-Zeichen noch ein Etikett vergeben, welches du einfach nächste_Schritte nennst. Ja, der Tiefstrich ist Absicht, im Unterschied zu Projektnamen, die Leerzeichen beinhalten dürften, kann ein Etikett das nicht. Daher ist der Unterstrich eine kleine Erleichterung für bessere Lesbarkeit. Und, und das ist besonders nett, da es sich auch über alle Plattformen synct, kann ein klares und eindeutiges Emoticon am Ende für schnelle Wiederauffindbarkeit gerade bei umfangreicheren Listen helfen! Und was ist, wenn ich mal eine Terminsache habe? Wo kommt neben dem Datum die Uhrzeit hin? Auch das ist kein Problem – allerdings rät GTD dazu, sich auf die täglichen Durchsichten zu verlassen, als eine große Terminablage mithilfe von einzelnen Aufgaben oder über komplizierte Projektaufbauten umzusetzen! Und auch hier zeigt sich dann, wie wichtig eine saubere Zuordnung zu Projekten und Etiketten ist. Viele, viele Projekte für die täglichen Aufgaben, die viele Unterprojekte beinhalten können! Bestes Beispiel: Du legst ein Projekt „Agenda“ oder „Tagesordnung“ an. Und nun legst du weitere Unterprojekte an, so was wie „Montags-Review“, „Sales-Reporting“, „Marketing-Aktivitäten“ oder einfach „Rücksprache Chef“. Dann hast du, dank der täglichen Durchsichten, alle Aufgaben, Ideen, Unterlagen und was auch immer sonst noch so anfällt, immer passend für den jeweiligen Termin griffbereit und kannst sofort loslegen. Auch Fachartikel jederzeit griffbereit! Du weißt ja mittlerweile, dass es einen Ordner „Referenzmaterial“ gibt, in den du als Bild oder Dokument einfach Dinge anflanschen kannst, die du für spätere Verwendung benötigst. Und so kannst du auch deine Fachartikel oder Skizzen in Todoist hinterlegen und, wenn der Moment kommt, dem jeweiligen Projekt zuordnen – oder, wenn die Bearbeitung beginnt, sofort loslegen, weil einfach alles in der Ablagestruktur von Getting Things Done zu finden ist! Über meine Holding-Liste, die sonst Warten heißt, sehe ich sofort, wann ich was an wen delegiert habe und ob ich schon eine Antwort bekommen habe – oder eben nicht. So geht auch kein Beitrag eines Kollegen verloren! Und, nicht vergessen: GTD fordert einen gewissermaßen auf, wann immer es geht, Dinge zu delegieren! In Todoist kann man Projekte teilen oder Aufgaben mit Fälligkeitsdatum und sogar Uhrzeit an andere Personen geben und Kommentare für die Zusammenarbeit hinterlegen. Die beste Vorgehensweise ist: für jede beteiligte Person ein Projekt anlegen oder ein einzelnes Projekt für das ganze Team anlegen oder ein bestehendes Projekt teilen. In Todoist zu bleiben, hat den Charme, dass alle vorhandenen Informationen dann auch von allen genutzt werden können - oder eben ergänzt! Kontexte, der gigantische Charme von Getting Things Done! Bräuche ich ein griffiges Superargument für GTD, es wären die Kontexte! Nochmal zur Erinnerung: Wie lange brauchst du, wenn ein Meeting früher aus ist, um für die verbleibende Restzeit eine passende Aufgabe zu finden? Mit GTD zwei Taps – und schon kannst du dir eine oder mehrere aussuchen! Oder was passt zur Wartezeit am Gate, idealerweise ohne Telefon und Rechner auf dem Schoß, da die ganze Umgebung mit lauscht und die unmittelbaren Nachbarn auch noch mitlesen? Kontextlisten sind hier der Hit! „15 mins“ für schnelle „Lückenfüller“, „Bahn“ für offline und ohne Telefon, „Arzt“ für komplett offline und ruhig, also etwa Lesestoff in Form von Fachartikeln. Und nun wird's erledigt! Weg mit dem ganzen Kram hier! Du hast also das GTD-System befüllt, in den Durchsichten kategorisiert, Projekten und/oder Etiketten zugeordnet und deine Kontextlisten angelegt, delegiert wie eine Führungskraft und immer noch den totalen Überblick – dann wird es Zeit, in den Projekten und Kategorien Dinge rauszuziehen, die du jetzt erledigten kannst. Hierzu stelle dir die Leitfrage: Was kann ich JETZT am besten tun! Sichte Etiketten, Projekte und Termine, die Liste nächste Schritte und auch die Holdings. Und, das fällt dir sicherlich auch gleich auf: Dank System hast du alles, was du zur Erledigung benötigst, in deinem System hinterlegt und musst nichts suchen oder fehlendes erst noch besorgen! Auch hilfreich: die Ansichten „Heute“ und „Demnächst“. Dann bist du nicht nur im Blindflug, immer nur fixiert auf das, was du gerade machst, sondern auch mit Weitblick auf morgen und folgende Tage informiert. Aber immer essenziell: aufgrund täglicher Sichtung ist der „Eingang“ leer und alles, was da drin war, entsprechend in der Struktur verteilt. Und durch dauerhafte Prüfung der Projektliste „nächste Schritte“ und den Kontextlisten hast du für jede Situation den Überblick und Aufgaben mit allen Unterlagen griffbereit. Du kannst es dir in Todoist noch weiter erleichtern, wenn du Ansichten über individuelle Filtereinstellungen bedienst. Ein weiteres mächtiges Tool – aber da ich das nicht nutze, musst du hier leider selbst Erfahrungen sammeln. Und, zu guter Letzt, der letzte Schritt des GTD-Systems: Durchsehen. Teile das am besten auf und behalte die Vorgehensweise bei: Tägliche Durchsicht „Eingang“, nächste Schritte und Heute als auch Demnächst. Mache das morgens, du solltest in 30 Minuten durch sein. Wöchentlich, in maximal 120 Minuten die große „Freitagsdurchsicht“. Hier wird jede Liste, jedes Projekt, jedes Etikett, der Eingang und alles, was so kreucht und fleucht angesehen und unter dem Gesichtspunkt „Was kann ich jetzt tun und was sollte ich jetzt tun?“ betrachtet. Nicht vergessen: Der Erfolg von allem hängt davon ab, dass euer Gehirn dem System traut und sich „zurücklehnt“ und aufhört, von allem etwas zu merken und euch rechtzeitig zu erinnern. Also dranbleiben, weiter ausbauen, Listen prüfen und Aufgaben erledigen. Und schon denkt ihr mehr als ihr erinnert werdet! Und solltet ihr jetzt feststellen, dass GTD nichts oder genau euer Ding ist – niemals vergessen: Der Wochenrückblick ist der essenziellste Baustein! Das wäre es jetzt gewesen! Vielleicht mache ich in ein paar Wochen, wenn ihr euch auch soweit eingearbeitet und mithilfe der kostenfreien Monate die App Todoist auf Herz und Nieren prüfen konntet, noch einen – dann aber wirklich allerletzten – Teil, einfach nur, um meine Erfahrungen und gesammelte Tipps und Tricks mit dem System unter Todoist zur Verfügung zu stellen... wie gesagt, das kann ein wenig dauern... und nach fünf Teilen hier, benötigt ihr sicherlich auch erst mal ein wenig Ruhe! Bleibt dran, viel Erfolg – und lasst mich wissen, wie es euch mit GTD, der Einrichtung und der Umsetzung und der Verwendung der App so ergangen ist! Ich freue mich auf eure Rückmeldungen und Verbesserungsvorschläge hierzu!!! Goodies, noch mal zusammengefasst: Wenn du noch nicht bei Todoist angemeldet bist, kannst du über diesen Link gleich zwei Monate Pro-Plan für umsonst nutzen! Ich bin, wie du weißt, großer amazon-Fan, daher sind die drei kommenden Links alle für amazon – aber klar, jeder gut sortierte Buchladen oder weitere Onlinehändler haben die Bücher auch: Getting things done als Buch im englischen Original, meine Kaufempfehlung! GTD the Workbook: Englische Ausgabe (und hier der Link auf die deutsche Version), typische Dinge im beruflichen Alltag und wie GTD drum rum gestrickt wird, um dir das Leben leichter zu machen (ich habe es als eBook gekauft und auf einem mobilen Gerät somit immer dabei!) Wie ich Dinge geregelt bekomme, die deutsche Version von Getting Things Done als Buch. Die offizielle Todoist-GTD-Vorlage für den Wochenrückblick – mit einem Klick in deinen Todoist-Account übernommen und zur sofortigen Verwendung. PodCast abonnieren: | direkt | iTunes | Spotify | Google | amazon | PROUDLY RECORDED AND PRODUCED WITH Ultraschall5 Folge direkt herunterladen

This week, what stops you from doing a weekly planning session, and how to make sure you are doing one every week.   You can subscribe to this podcast on: Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN   Links: Email Me | Twitter | Facebook | Website | Linkedin   Download the FREE Areas of Focus Workbook More about the Time Sector System The FREE Beginners Guide To Building Your Own COD System Carl Pullein Learning Centre Carl's YouTube Channel Carl Pullein Coaching Programmes The Working With… Podcast Previous episodes page   Episode 190 | Script Hello and welcome to episode 190 of the Working With Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein and I am your host for this show. I've recently received a number of questions on weekly planning sessions and how to overcome the fear and dread of seeing all those incomplete tasks. I answered those questions individually, but I realised that my answer to these questions needs a wider audience because I know so many of you are not looking at these sessions in the right way.  Now before we get to the question, I should point out that the weekly planning session I will talk about in this episode is the Time Sector System planning session, and not the GTD (Getting Things Done one) although I will refer to the differences.  The TIme Sector System's planning sessions are simple, quick, and are more focused on what you are going to do next week, rather than reviewing what you have and have not done this week.  And of course, if you have not joined the Time Sector Course yet, now would be a good time to do so. The course is at a very low price of $49.99 (that is four times cheaper than an equivalent course) and will give you a time management system designed in the 21st century for the way we work today.  There's enough complexity in the world as it is, the Time Sector System keeps thing simple and focuses your attention on what needs to be done now, and not what may or may not happen in two weeks or two months time. Full details of the course are in the show notes.  Okay, let me hand you over to the Mystery Podcast Voice for this week's question This week's question comes from Dodge. Dodge asks: Hi Carl, I think many avoid the planning session because it can be discouraging to have to face unfinished tasks from the week before and stressful to realize you have more you need to do in the upcoming week than is realistic but can't figure out how to drop things.  I know this is more internal than external, but do you have any suggestions to make it more attractive?  Hi Dodge. Thank you for the question What you describe in your question is something I know a lot of people worry about. It's horrible to go into your task manager at the end of the week and see just how much you have not done, that a week ago you decided must be done. It didn't get done and you feel guilty.  Now, with this, you need to give yourself a mindset shift. Nobody is going to consistently get everything done they planned to each week because there are far too many unknowns that will come your way once the week gets underway.  Planning the week is in many ways a guessing game. You have to try and guess what emergencies will happen and how long they will take to sort out. Even the most experienced practitioner is going to find that almost impossible to accomplish.  Instead, we want to be looking at the weekly planning session as a learning process. Each week we will identify a number of tasks that at the time of the planning session we feel must be done next week. So we give them a date and hope we will have the time to complete them.  At the end of the week, we find a quarter to half of those tasks we thought had to be done have not been done and we feel guilty and it can erode our confidence in the system. When this happens, it does not mean you have failed. It means you have likely been a little over-ambitious (and there's nothing wrong with that) The key thing is you learn and become a little more strict about what goes into your this week folder.  Going a little deeper with this, I would suggest you give yourself a few minutes to look at the tasks you didn't do and ask yourself why. What was it about these tasks that caused you not to do them? After all, a week ago you felt these were tasks that must be done. They did not get done, so they clearly weren't must-do tasks. What made you think they were? What changed in the week that relegated these tasks to “should-dos?  You'll find these questions uncomfortable at first, but be patient. Over time you will learn the patterns and once you know the patterns of what causes your must-do tasks to turn into should-dos, you'll be able to approach things differently. It'll also teach you what you may think is a must-do task, is not.  The most common reason for this is something changed in the project that demoted the task. Or something else came up that was more important. In that analysis, there's nothing wrong with that. That's life happening and is, in many ways a good thing.  However, there is another reason tasks don't get done. That's because you erroneously thought it was an important task and it was not. That's a sign you haven't got your prioritisation up to scratch. Now the thing about prioritisation is this is a learned skill - it is an art. There's no science here. If you are new to having a time management system, you are not going to be great at prioritisation. That's a given. Learning to prioritise is a skill that needs to be learned and more importantly, you need to have identified what your core work and areas of focus are.  I often find people struggling with prioritisation, skipped the section in the TIme Sector Course on identifying your core work. If you are not absolutely clear what your core work is, then everything thrown at you, while at work, will become a priority. You'll be doing tasks to impress your boss that has no relation to your core work. You'll be focusing on the wrong things—a salesperson who focuses on having perfect admin will never be a good salesperson.  If you have not identified your areas of focus, you are going to find prioritisation difficult because your areas of focus and your core work are where your priorities come from. If you do not know what these are, then everything in your task manager could potentially be a priority.  So, what do you do if you have a lot of uncompleted tasks at the end of the week? Well, first don't beat yourself up. These things will happen and clearly not doing them the world hasn't ended. All you need do is renegotiate with yourself when you will do them.  I find looking at my overdue and uncompleted tasks as an opportunity to assess whether I really want to do them. Some of those tasks will need doing—project work for your boss or client for example, but often you'll look at a task and realise you don't really need to do it, or you could delegate it to someone else or modify the task.  Once you've done that, rescheduled the tasks that need to be done you can look at what else needs doing. Here you want to be realistic. There's an expression “biting off more than you can chew” and we are all guilty of this from time to time.  If you are consistently not completing your tasks it means you need to reduce the number of tasks you are trying to accomplish each week. Now, you may say; ‘I can't I have to do these tasks', but the thing is you're not doing them. Either you are going to continue to delude yourself or you are going to get realistic. My advice is get realistic. You'll feel a lot better if you do.  Your weekly planning session needs to be something you look forward to. Now one of the problems I used to have with the Getting Things Done weekly review was firstly how long it took. To review everything Getting Things Done advises you to review took me between 1 and a half and two hours. I dreaded sitting down doing that each weekend and often skipped it altogether.  The next problem I had with the GTD weekly Review was I was reviewing what I had done instead of planning ahead. Sure, there was some planning, but it always felt more retrospective rather than forward looking.  When I changed my approach and focused on what I wanted to accomplish, the weekly review became a lot less negative—being reminded of how little I had accomplished. This also changed my mindset about the weekly planning session. I now looked forward to it. It's almost become a little competition with myself. If I exercised five time this week, I will challenge myself to exercise six times next week and make that an objective. If I wrote 5,000 words of my book this week, I'll challenge myself to go for 6,000 next week.  But the biggest change, for me, was instead of losing around two hours on a Sunday afternoon, I now spend thirty minutes on a Saturday morning planning out the week ahead. Once completed, I start the week with anticipation and excitement to accomplish the things I have set myself. I often don't accomplish those, but that just gives me more motivation to have another go.  The best thing about not accomplishing what I set is I get a lot of information about myself, how I manage my time, and I can use that information to change my approach and do a better job next week.  And that means, I am in a state of constant and never ending improvement. And I can assure you feel you are improving, it energises you. It pushes you to do it better next time.  Now one more thing about planning sessions. Make sure you are doing a daily planning session too. This is important because with the Time Sector System it is not necessarily about doing your tasks on the exact day you assigned them. You will often find, because of events outside of your control, you will have tasks you were unable to complete on a specific day. The daily planning session gives you a chance to reschedule those tasks to later in the week, or, if they have changed priority, to push them off to next week and beyond. Never be afraid to do that. If a task's priority changes, then push it off to a time in the future.  What this does is it takes care of a lot of tasks you thought had to be done this week, but now no longer do before you get to the weekly planning session.  The weekly planning session should never be about beating yourself up. It's a chance to reset the week, to plan out what you want to accomplish next week. Know what needs to be done and, more importantly, what does not need to be done next week.  It should energise and educate you. When you see it as a learning experience, you are going to continuously improve your prioritisation skills, you learn what is genuinely important, and what is not. And it refocuses you on what is important to you.  I hope that has helped, Dodge. Thank you for the question and thank you to you for listening. It just remains for me now to wish you all a very very productive week.   

Neste episódio, finalizamos a sequência de três episódios sobre gestão do tempo. Falamos sobre GTD (Getting Things Done), Matriz de Eisenhower, Matriz GUT, disciplina, foco e resiliência. Trilha sonora: [Podcast] Me dê um alô no instagram: @vabo23 | Visite: blogdovabo.com | Contato: vabocast@gmail.com

Si me conoces, sabes que soy una friki de la organización y de las herramientas de productividad... Pero seguro que cuando conozcas a Alicia pensarás que no soy más que una aficionada :) En una hora me ha resultado imposible exprimir su conocimiento al máximo, pero nos ha dejado un montón de trucos, una introducción maravillosa al sistema GTD (mira en enlaces si quieres saber más) y un mini tutorial en vídeo para que veas cómo puedes utilizar su herramienta preferida, Trello, para organizar tus vacaciones (ve a YouTube si quieres disfrutar del tutorial en su plenitud). Si ya conoces Trello, seguro que vas a encontrar ideas frescas, y si no, por favor, ábrete una cuenta ya mismo y trastea para descubrir si es para ti. Vamos, si te apetece :) Te dejo con la entrevista, que es más bien una charla de frikis de la organización, y espero que la disfrutes mucho!! Puedes encontrar a Alicia aquí: - Instagram: https://www.instagram.com/organizateconmigo/ - Web: https://organizateconmigo.com/ Te dejo aquí enlace a todo lo que nombramos durante la conversación: - Alicia trabaja en Hubitat Mutxamel (como yo!). Si quieres cotillear un poco, puedes en https://hubitat.mutxamel.org/ - Uno de los clientes de Alicia es Fox Telecom (https://foxtelecom.es/). Si hacemos spam, lo hacemos bien ;) - La metodología en la que se basa Alicia es GTD (Getting Things Done), de David Allen. Esta es su página de Wikipedia en español: https://es.wikipedia.org/wiki/Getting_Things_Done. - El libro de David Allen en español se llama «Organízate con Eficacia» y lo puedes encontrar aquí: https://amzn.to/3x4RF1Z - Ana Samper, de Orden y Con Cierto, fue la que nos introdujo en el maravilloso mundo de la cronobiología. En este post puedes ver los diferentes cronotipos: https://ordenyconcierto.es/cuales-los-cronotipos/ - El episodio del podcast en el que entrevisto a Mila, de Círculo Afrodita, es el 10. - Puedes encontrar una selección de agendas Moleskine como la que usa Alicia aquí: https://amzn.to/3cr5ZtO - Apps para hacer listas y organizarte: - Trello, of course: https://trello.com/ - Time Timer: - versión analógica: https://amzn.to/2RxkzbQ - Apps: https://www.timetimer.com/collections/applications - Todoist: https://todoist.com/es/ - OmniFocus (para dispositivos Mac): https://www.omnigroup.com/omnifocus/ Y las recomendaciones de pelis, series y libros de Alicia son: - La serie Friends, mítica donde las haya y que servidora aún no ha conseguido ver... En España está en HBO - Libro: «El formador 5.0», de David Barreda: https://amzn.to/3x6MkHr - Pelis: «Love Actually» (Richard Curtis, 2003) y «La La Land» (Damien Chazelle, 2016) ******************************************** Dónde encontrarme: - Instagram: @baransuemprende (https://www.instagram.com/baransuemprende/) - Facebook: https://www.facebook.com/baransuemprende/ - Web: http://baransuemprende.com/ - Email: hola@baransuemprende.com Volvemos muy pronto con una nueva #baransuentrevista!!!

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Emma nous présente son système GTD (Getting Things Done) basé sur les cartes mentales, de sa conception à la façon dont elle s'en sert.

Você já conhece os conceitos sobre o método GTD (Getting Things Done), criado por David Allen? O livro sobre o assunto foi publicado em português com o nome A Arte de Fazer Acontecer. Ele já vendeu milhões de exemplares e muitas pessoas utilizam este método como forma de organizar suas vidas. Caso tenha interesse em conhecer o livro, segue o link: https://amzn.to/3mqROXN --- --- Programa Quando Menos é Mais: https://programa.quandomenosemais.com.br/ Adquira o ebook Como Ter a Mentalidade para Ser Rico: https://quandomenosemais.com.br/rs-ctmsr Ebook Grátis - Manual do Pão Duro: https://quandomenosemais.com.br/manualdopaoduro Ebook Grátis - Dicas Minimalistas para uma Vida Organizada: https://ebook2.quandomenosemais.com.br/solicite-ebook-dicas-minimalistas E-mail: contato@quandomensemais.com.br Blog: https://quandomenosemais.com.br YouTube: https://youtube.com/c/quandomenosemais?_confirmation=1 Instagram: https://instagram.com/quandomenosemais Facebook: https://fb.me/quandomenosemais Podcast: https://anchor.fm/quandomenosemais --- --- #minimalismo #kirizawa #gtd #minimalista #essencialismo #frugal #quandomenosemais #vidaleve #autodesenvolvimento #prosperidade #essencialismo #produtividade #desapego

Seven continents, 70 countries, countless books, studies in psychology, philosophy and physiology at Oxford with a specialization in brain chemistry were all part of a quest to figure out how to live a good life and what a good life even means.    And that search eventually led Arthur Worsley to create The Art of Living. Prior to, however, he had been working 80+ hour weeks at McKinsey for three years. Burnout and several other life events prompted him to leave and finally start to uncover what it means to live a good life. Today, after immersing himself in studying this, he is helping others get more out of life and achieve self mastery through his TRACKTION Masterclass and The Art of Living.   The following is the transcript from the show. But first, a few helpful links: More about the TRACTION Masterclass (tip: use code “wiredpr75” to get 75% off the class! Only the first 50 people)  GTD (Getting Things Done)  book summary Productivity & Performance: Do More, Better How to accelerate learning What led you to create The Art of Living?  I left McKinsey and I'd been doing a whole load of things. I'd been studying, I learned five languages, I did an ultra marathon through the Sahara desert, I'd been traveling and reading books, and I wanted a way to capture all of that. I stumbled on the Fineman method of learning –– learning by teaching it to someone else. I started putting this stuff down and people started reading it.    I've always been fascinated with being good at life. I had a father who was an alcoholic and despite having all of the advantages that he could have possibly had, he sort of threw his life away. If I look back at my decision on why I wanted to study psychology, why I've always been so interested in reading and why I went traveling, a lot of them link back to trying to get to the bottom of these questions, which is how can we live a good life? How can we not throw away everything that we're given? What does a good life even mean? That's where The Art of Living really came from.   What was the turning point when you realized you had stumbled onto something viable with The Art of Living? When I started out and people started resonating with the stuff I was writing, that was the first moment where I thought, maybe this is possible. The moment that I realized that this was really going to be something cool was when I was with one of my partner's friends who's a retired CEO. I was chatting to him and his wife about the life philosophy that I'd put together, the way I organize my weeks and my days and how I avoid burnout and they said, “Hey, would you give us some coaching?” I'd never really thought about coaching people on that, and that is when I realized that the business was probably going to be viable.   What were the early days like? Once you knew you wanted to build this, how long did it take you? I started out reading a lot of books and it was a huge learning curve for me. Some people start a business and they come from a strong marketing background and then they find a product that they can sell. Some people have a product or a cause that they believe in, and then they're trying to work out the marketing aspect of it.    For me, even though the product had been evolving, I knew what it was I wanted to help people with from a very early stage and I focused on one channel. I'm a big search engine optimization guy. I love the idea of just optimizing something and then leaving it out there and having it slowly accrue more people. That was my top-of-funnel and then I had to work out how to turn those readers into subscribers and those subscribers into buyers? That was a long process of trial and error and learning from people who'd been there before me.   It's quite a different path than McKinsey, was there anything you had to overcome mentally to let go of that chapter and pursue this as a new path? I think it's surprisingly similar to McKinsey in two ways. The first is that what I do involves taking really big problems and breaking them down into really small problems that are easy to solve. The reason I'm able to help people find more balance and meaning in their lives is when you break it down into eight different areas and five different time horizons, suddenly it becomes a set of much smaller problems. The second thing is that it's all about learning super steep learning curves. I would start a project at McKinsey knowing nothing about oil and gas or defense or healthcare or supermarkets in the UK and within three months you're helping the CEO clarify decisions they're going to make. One of the things that I did struggle with is I've always loved problem solving for the sake of problem solving and that tends to mean that I put more energy into solving the problem than it necessarily needs. I have to keep catching myself not to get sucked into spending more time than I need solving the problems that are in front of me.    One of the things you're most known for is your TRACKTION productivity system. In that, one of the first steps is to diagnose what's holding you back. Can you share some tips on how to identify that? There's two kinds of people in this world: those who know what they need to be doing and aren't doing it, and the people who genuinely don't know what they need to be doing. For a lot of people, getting clear on which of those they are, is important. A lot of people know what's going to move the needle and what the most important thing in their business is, and they just can't seem to focus on it. For those, I think one of the most important things you can do is start tracking your time and creating a bit of an inventory of what it is that you're actually working on. When you track your time, it creates accountability. I don't mean on a minute by minute basis or with an app where you build pie charts. You can do this very simply on a piece of paper. You say, 7:15am start breakfast, 7:45am start work, whatever it is that you do. You get a lot of clarity around how much of that time is not being spent on the stuff that's important.    For the people who genuinely don't know what to do, the most important thing is to just sit down and work out what that most important thing is. You can go through a basic planning method where you work out what it is you're trying to achieve. The model I use is ‘what, why not, how, what if and what next'. You ask yourself, what's the what? Then you write down all the reasons that you're not already there. Then you go, how can I solve all of those things? Then you go through a what if phase, which is where you anticipate anything that could come up that could derail you. Then you look at that entire list and go, what's the most important thing on this list that I could be working on and you get on with that. If you do that, you'll naturally squeeze the stuff that doesn't matter off your plate.    How do you then identify things you may be doing on a daily basis that don't really matter? The most powerful way is when you have a vision of what awesome looks like for each area of your life. Something I like to get people to do is write down all the things they're working on right now and then you give each of those things a score from minus five to plus five. Minus five is any activity that's taking you strongly away from that vision that you've written down. Plus five is anything that's taking you strongly towards that. It creates a huge amount of clarity to go down that list and give everything a number. What people who are really struggling tend to do is they have a few minus ones and minus twos on that list and those are things you can easily get rid of. What people who are very productive but are struggling to get to the next level find is they have a lot of plus ones and plus twos and those are things that are hard to give up because they're not doing you any harm and might be slightly pleasant, but they're not as important as the plus five and plus four stuff that's getting you towards your vision. Doing that process is super helpful for getting clear.     If you don't have time to think about what awesome looks like or you haven't done any visions for the different areas of your life, you can use a few heuristic models. I tend to use three nets. The first is the ABC method. A is something that if you did or didn't do, it would have a big impact and C is something that would have no impact at all. B is something that would have a little impact. You go down the list and you go, this is an A task and if I stopped doing it, stuff's really going to start going wrong. This is a C task, if I stopped doing it, nothing will really happen. The second model, I call “hero-based thinking”. Think who's your business hero and then look at each of the things on your task list and go, would my hero be doing this or not? The last net is the $10 task test. Go down the list and ask, how much would it cost to outsource this to a freelancer and that will give you the final clue, which is, is this something that I personally should be doing? If you're an entrepreneur and you aspire to be paid $1,000 an hour, and you've got a lot of $10-tasks on your list, or even a lot of $100-tasks, then you're short changing yourself. Those three nets will tell you, is it important, should it be done at all and should I be doing it?    You work with a lot of entrepreneurs who are facing burnout whether because their work has taken over their lives or they feel like they have to compromise their lives in some way to grow the business. Is there a common thread among these entrepreneurs that you've seen –– something that's keeping them in that pattern? How can they start to break free from that? The two most common ones are lack of energy and lack of clarity. For lack of energy, I talk about three kinds of days: A days, B days and C days. An A day is a work day where you're working on the most important projects. B days are planning days where you work out what success looks like or get clear on your inboxes. C days are recovery days where you get to the end of the day with more energy. For the last four weeks, mark in your calendar as an all day event if it was an A day, B day or C day. Suddenly people go, I haven't had a C day in four weeks, no wonder I'm feeling a bit run down. Or, I've only had two C-ish days because I was at a wedding and that doesn't really count.    A lot of the time, it's just creating clarity. It's so easy to forget how long and how hard we've been working as an entrepreneur. And then you can put for the next four weeks when are you going to do your A, B and C days. My rhythm is five A days, one C day and one B day every week, and every four weeks, I try and take at least three or four consecutive C days to recuperate my batteries. The second is, a lot of the reason people end up just working on work is because they don't have a best alternative to working on work. I encourage people to get really clear on what it is they actually want out of the other areas of life. What does success look like for their family, their health, their wealth, the learning and growth that they want to through? When you're offered a choice, it doesn't just become a default of I'll do more work.   On The SuccessLab Podcast we talk about the idea of impactful connections and how they can really transform the trajectory of your career or your business. Are there one or two along your journey that made a big impact? One of the most important set of relationships that I've had are the mentors in the books I've read. There are two ways that you can approach a book. You can approach it as you listen to what it is that's being said to you, or you can treat it as an active dialogue with the author. Those relationships are very powerful. That's a kind of academic answer so I think the most important relationship that I've got at the moment is my partner, Erin. She's amazing. Lastly, I have a very specific set of values that I look for in the friends that I keep around me and all of those people are constantly inspiring me, making me feel grateful to be alive and showing me new ways of thinking and challenging some of the parts of me that need more development.   What's one piece of advice you would give to fellow entrepreneurs looking to make a change in their lives? It's really helpful to get smart at breaking problems down. Peter Drucker says, if you give two highly competent people a role and they both fail at it, the chances are it's not the people, it's the role that needs to be broken down into more specific roles. I think the same is true of problems. If you throw a lot of people, time and effort at a problem and you can't solve it, it's probably because you haven't worked out how to break it down yet. One of the most important pieces of advice I got when I started out with my blogging was to split my efforts into readers, subscribers, and buyers. That seems like such an obvious thing to do but the moment you break that problem down, it clarifies everything you need to do. Learning to break problems down into smaller pieces is really helpful. Another general problem-solving tip is to invert things. If someone says what does success look like for your business or what should you be working on? You can invert that question and ask, what's the thing that I shouldn't be working on or what don't I want from my business? That will help you narrow the solution space in a way that makes getting to the positive answer more easy.   Speed round:   Coffee drinker, yes or no? No. One business tool you're geeking out over right now? ActiveCampaign Favorite piece of technology? My iPad Pro and Apple Pencil What's one book you'd pass along to a fellow entrepreneur? Getting Things Done by David Allen One person you'd like to make a connection with? I really wish I could have met Stephen Covey.  What's your favorite ice breaker when introducing yourself to someone? Smile. I think the positivity, energy and interest that you show in other people is almost always reflected back.  How many hours of sleep do you get each night, on average? I always give myself an eight-hour sleep opportunity and then I also have a siesta every afternoon that's usually 20 minutes to 60 minutes, depending on how well I slept the night before or how tired I am. How can people connect with you and The Art of Living? theartofliving.com You will find the blog organized by the different areas of life. There's book recommendations, book summaries, articles and courses. If you're overwhelmed, you can sign up to my mailing list and I spend the first week guiding you around the very best content on the site.     

Автор YouTube-канала @Книжный чел Гриша Мастридер рассказывает о принципах эффективного чтения, современном образовании, рациональности, трансгуманизме и многом другом. Запись интервью от 26.09.2020 г. СПОНСОР ВЫПУСКА: курс «Системный аналитик» в SkillFactory — https://clc.am/It9IKg Запишитесь на курс со скидкой 45% по промокоду RationalAnswer до 10.11.2020! Посмотреть выпуск на YouTube: https://www.youtube.com/watch?v=1NvBb9busBQ Ссылки на обсуждавшиеся материалы: - Как читать больше книг – https://www.youtube.com/watch?v=T-O6WLuEkqU - Книжный клуб Гриши на Patreon – https://www.patreon.com/mustreader - Метод ведения заметок Zettelkasten – https://habr.com/ru/post/508672/ - Переводы материалов по рациональности – https://lesswrong.ru/w - Как все успевать? Тайм-менеджмент и GTD (Getting Things Done) – https://www.youtube.com/watch?v=cZOZpvo3_nQ - Про онлайн-курсы от Google – https://t.me/mustreads/2628 - Как Гриша бросил нелюбимую работу с помощью методов рационального мышления – https://www.youtube.com/watch?v=lbHwTXSlJiE - Интервью с Мишей Батиным про радикальное продление жизни – https://www.youtube.com/watch?v=B7JfuXbnppw - Эффективный альтруизм: как помогать правильно – https://www.youtube.com/watch?v=S-T8tXKJZdY - GiveWell – организация по поиску наиболее эффективных благотворительных инициатив – https://www.givewell.org/ - Благотворительный фонд «Нужна помощь» – https://nuzhnapomosh.ru/ Ссылки на ресурсы Гриши: - Сборник самых важных ссылок – https://taplink.cc/mustreader - YouTube-канал «Книжный чел» – https://www.youtube.com/%D0%9A%D0%BD%D0%B8%D0%B6%D0%BD%D1%8B%D0%B9%D1%87%D0%B5%D0%BB - Telegram-канал «Мастриды» – https://t.me/mustreads - Подкаст «Терминальное чтиво» – http://podlink.to/terminalread - Instagram – https://www.instagram.com/mustreader/ RationalAnswer в соцсетях (подпишись, чтобы не пропустить новые материалы): - Telegram — https://t.me/RationalAnswer - Twitter — https://twitter.com/Rational_Answer - VK — https://vk.com/rationalanswer - Facebook — https://www.facebook.com/pkomarovskiy - Email-рассылка — https://www.rationalanswer.ru/email-subscription/ Поддержать проект RationalAnswer: https://www.patreon.com/RationalAnswer Содержание выпуска: 01:14 Чтение: соцсети и лонгриды 11:01 Лайфхаки по эффективному чтению 18:12 Главные мастриды в жизни 24:14 Карьера и образование 31:45 Онлайн-образование 35:49 Рациональность 44:26 Трансгуманизм и продление жизни 1:01:49 Эффективный альтруизм 1:15:46 Инвестиции 1:18:20 Политика 1:25:17 В чём в жизни счастье

Det efterlängtade sjuttioförsta avsnittet är äntligen här. Vi börjar med en utmaning från veckans sponsor Pen Store. Efter det pratar vi med Daniel från Mod. 1927 om hans intresse för kontorsmaterial och hans skrivkort. Vi får höra om hans tankar angående produkterna och hantverket som ligger bakom vid tillverkningen.  Tack till https://www.penstore.se/ (Pen Store) som är veckans sponsor.  Länkarhttps://www.penstore.se/ (Pen Store - Stort utbud av pennor och konstnärsprodukter) https://www.penstore.se/moleskine/cahier-xxl-kraft (Moleskine Cahier XXL Kraft | Pen Store) https://www.penstore.se/fisher-space-pen/bullet-m%C3%A4ssing (Fisher Space Pen Bullet Mässing | Pen Store) https://www.penstore.se/sennelier-1/indian-ink-a-la-pagode-1000-ml (Sennelier Indian Ink “A La Pagode” 1000 ml | Pen Store) https://www.penstore.se/rhodia/webnotebook-a5-linjerad (Rhodia Webnotebook A5 Linjerad | Pen Store) https://www.penstore.se/blackwing/vol-840-limited-edition-12-pack (Blackwing Vol 840 Limited Edition 12-pack | Pen Store) https://www.penstore.se/moleskine/classic-hardcover-expanded-black (Moleskine Classic Hardcover Expanded Black | Pen Store) https://www.penstore.se/pilot/custom-heritage-92-reservoar-orange (Pilot Custom Heritage 92 Reservoar - Orange | Pen Store) https://www.penstore.se/rhodia/webnotebook-a5-dotted (Rhodia Webnotebook A5 Dotted | Pen Store) https://www.penstore.se/field-notes-1/memo-book-expedition-3-pack (Field Notes Memo Book Expedition 3-pack | Pen Store) Få 15% rabatt september ut med koden ”september15”.  https://mod1927.se/ (Mod. 1927 Note Cards) https://gettingthingsdone.com/what-is-gtd/ (What is GTD - Getting Things Done®) https://bulletjournal.com/ (Bullet Journal) https://www.penstore.se/nuuna (Nuuna | Pen Store) https://mod1927.se/sidor/planera-dagarna-med-timeboxing (Planera dagarna med timeboxing - Mod. 1927 Note Cards) https://hbr.org/2018/12/how-timeboxing-works-and-why-it-will-make-you-more-productive (How Timeboxing Works and Why It Will Make You More Productive) https://www.instagram.com/p/CE1tv5NjddK/ (Mod. 1927 på Instagram: “Ska du hålla en presentation? Skriv stödord på Mod. 1927 skrivkort. Diskret men ändå tillräckligt stort. Lätt att ta med och sedan arkivera…”) https://www.instagram.com/p/CFW9ow4pMg3/ (Martin Lindeskog

We empower every team member at goodr to run with any idea and take on any project instead of hiding behind the word “should.” We do this by teaching them GTD (Getting Things Done), a productivity project management system

David Allen is world-renowned for his GTD: Getting Things Done system, books, and certification. Over 2 million people have been introduced to GTD and discovered the power to clear their minds, sharpen their focus, and accomplish more with ease and elegance.  David also wrote The New York Times Best Seller, Getting Things Done: The Art of Stress-free Productivity in 2001 and re-released a new edition in 2015. The book is published in over 28 languages, and Time Magazine heralded it as the defining self-help business book of its time. In this episode… Are you finding it hard to gain clarity and do the things that would move the needle in your business? You’re not alone. David Allen says many CEOs and Executives are having a hard time getting things done in today’s business environment where they have to wear many hats but can only give attention to so little. Through his Getting Things Done (GTD) framework, David has been helping senior executives, CEOs, and business owners achieve stress-free productivity.  In this episode of the Inspired Insider podcast, Dr. Jeremy Weisz talks with David Allen as he explains the five steps of the GTD workflow to getting things done. David discusses in detail about how the system works to help you discover what is getting your attention and how you can refocus your mind on the things that matter most for your business. Stay tuned. Stay tuned.

So, you have listened to the episodes regarding email features and technologies…but now you need to get down to work. In the final deep-dive into the world of email, the Brothers discuss the philosophy and workflow strategy of GTD (Getting Things Done), as it applies to email.In addition, the “BiTs” (Brothers in Tech Suggestions):Alan’s Pick = Getting Things Done: A book (yes…an actual book) by David Allen with strategies/tips for being more efficient in your daily life (e.g., “stress-free productivity”). **Don’t worry…there is a digital version as well**Brian’s Pick = Canary Mail: Although still not Brian’s top pick for email client (which is reserved for Spark & Outlook Mobile), this email program (MacOS, iOS, WatchOS) has some nice features, including read receipts & contact profiles that might be worth checking out (included in the SetApp subscription, or $20 each for the desktop and mobile apps).Have any feedback for the Brothers regarding this topic (or future topics)? Email info@themesh.tv.

So, you have listened to the episodes regarding email features and technologies…but now you need to get down to work. In the final deep-dive into the world of email, the Brothers discuss the philosophy and workflow strategy of GTD (Getting Things Done), as it applies to email.In addition, the “BiTs” (Brothers in Tech Suggestions):Alan’s Pick = Getting Things Done: A book (yes…an actual book) by David Allen with strategies/tips for being more efficient in your daily life (e.g., “stress-free productivity”). **Don’t worry…there is a digital version as well**Brian’s Pick = Canary Mail: Although still not Brian’s top pick for email client (which is reserved for Spark & Outlook Mobile), this email program (MacOS, iOS, WatchOS) has some nice features, including read receipts & contact profiles that might be worth checking out (included in the SetApp subscription, or $20 each for the desktop and mobile apps).Have any feedback for the Brothers regarding this topic (or future topics)? Email info@themesh.tv.

日常的なタスク管理手法にGTD（Getting Things Done）を使っています。 2004年頃から取り入れたこの手法ですが、最近はちょっとしたアレンジを心がけるようにしていてそのあたりの工夫を話しています。

Conversamos com a Erika Carvalho, organizadora do Women Techmakers Curitiba https://wtmcuritiba.github.io/, organizadora do Women Who Go CWB e desenvolvedora back-end na Stone Pagamentos. Você pode acompanhar a Erika no Twitter em https://twitter.com/erikones_, ver sua página pessoal em https://erikacarvalho.github.io/ e seu perfil profissional no LinkedIn em https://www.linkedin.com/in/erika-carvalho/. Alguns links mencionados: GTD - Getting Things Done https://pt.wikipedia.org/wiki/Getting_Things_Done Todoist https://todoist.com/ Técnica Pomodoro https://pt.wikipedia.org/wiki/T%C3%A9cnica_pomodoro Indicações da Erika: Tecnocracia podcast: https://manualdousuario.net/feed/podcast/tecnocracia. Episódio "A misoginia é um problema fora do controle no mercado de TI" https://open.spotify.com/episode/1G3prAovpIE7hqQbizpwnk https://manualdousuario.net/podcast/tecnocracia-17/ A coragem de ser imperfeito de BRENÉ BROWN https://sextante.com.br/livros/a-coragem-de-ser-imperfeito/ Livros de Jason Fried e David Heinemeier Hansson (Basecamp): Rework https://basecamp.com/books/rework Remote https://basecamp.com/books/remote Getting Real https://basecamp.com/books/getting-real Mulheres, raça e classe, de Angela Davis https://www.boitempoeditorial.com.br/produto/mulher-raca-e-classe-618 O Mito da Beleza, de Naomi Wolf https://www.martinsfontespaulista.com.br/o-mito-da-beleza-581669.aspx/p O projeto Emílias é um projeto de extensão da UTFPR Curitiba. Nosso site é http://emilias.dainf.ct.utfpr.edu.br/. Sigam o Emílias no Twitter https://twitter.com/Emilias_UTFPR, no YouTube https://www.youtube.com/channel/UC8wKNEOF0xWuArNB0ffeVZg, no Instagram https://www.instagram.com/emilias_utfpr/ e no Facebook https://www.facebook.com/emiliasarmacaoembits/ para saber as novidades. Escutem o podcast em https://anchor.fm/emilias-podcast e nos demais agregadores de podcast (Spotify, Sticther, PocketCasts e outros).

Sofía Palamarchuk es Triatleta, CEO de Monkop y CEO US para Abstracta. Dos startups de software en Silicon ValleySofia nos conto su viaje de Uruguay a San Francisco y como hace para sacarle provecho a las 24 horas del dia. Conecta con Sofia: https://www.linkedin.com/in/sofiapalamarchuk Aprende mas sobre: Abstracta - https://abstracta.us/ Monkop - https://www.monkop.com/ Latin Hire: Tutores en linea https://www.latinhire.com/ GTD - Getting Things Done - https://gettingthingsdone.com/

Today we talk some serious GTD (Getting Things Done). It's a system taught by David Allen and it's worked wonders for us. We share the 5 steps (collect, clarify, organize, reflect, engage), some of our trip-ups and share what we've learned. The post Get Out Of The Whirlwind! Learn How To Finally Get Things Done. appeared first on Web.Search.Social.

We went to see Mad Max: Fury Road but ended up thinking about marketing. And it comes down to creating context for your audience. We talk a little about how to do that plus GTD (Getting Things Done) and how to manage stuff and projects. The post The Mad Max Rules Of Marketing And Getting Stuff Done appeared first on Web.Search.Social.

This podcast episode presents a range of techniques to support your creative thinking.  Some of the techniques covered are outlined below: The focussed journalling technique called extraordinary time is great for thinking creatively about challenges in life.  Another productive method of focussed journalling is the use of regular creative review questions for supporting ongoing creative thinking.  The practice of noting and reviewing someday/maybe projects nurtures your dreams and helps you turn them into plans. Affirmations help you to be the best version of yourself by reminding yourself of what you have committed to do and who you are committed to be. Various other techniques are presented in the podcast, many of which come from the creative review part of the weekly review in GTD (Getting Things Done).  Show Notes Episode on Mental Decluttering Episode on How To Stay On Top With A Weekly Review Episode on Extraordinary Time Other Previous Episodes on productivity Getting Things Done by David Allen Photo Credit: mortimer? via Compfight cc

An episode about how to use goals and visions to move forward in creating the life you want. Show Notes: Previous Episode on GTD Getting Things Done by David Allen