Podcasts about estimating

Recorded live in front of an energetic and idea-filled crowd at the first-ever RISE Conference, this episode captures the real-time laughs, insights, and off-the-cuff wisdom of Kyle Hunt. From basketball stories and trumpet solos gone wrong to deep dives on estimating, hiring, and the heart behind how much is enough, this live Q&A hits both the practical and personal sides of remodeling business ownership. Plus, you'll hear: Why gray socks might be Kyle's golf superpower The lessons of playing it safe in business—and what finally pushed Kyle to grow Insights on brilliant jerks, design-to-production breakdowns, and raising a teenage entrepreneur An emotional tribute to the clients and community that made the RISE Conference possible Let's just say—next year's live podcast might need a video camera. ----- Thank you to our RISE Conference Sponsors: CGN (Contractor Growth Network) Builder Funnel JobTread DreamMaker Bath & Kitchen Contractor in Charge Squirrel Solutions Seabrook Design Co. Also highlighted in this episode: Homes for Hope – a nonprofit organization fighting global poverty through microfinancing and training in partnership with the building industry. Learn more at homes4hope.org ----- Explore the vast array of tools, training courses, a podcast, and a supportive community of over 2,000 remodelers. Visit Remodelersontherise.com today and take your remodeling business to new heights! ----- Takeaways This conference is not about me. It's about you. Building a remodeling business is a long-term game. I have not been a very heavy risk. Charging for design and project development has a positive ripple effect. How much is enough? Brilliant jerks need to change from brilliant jerks to brilliant, not as jerky. The quality of your team is a huge indicator of success. Every moment is holy and should be cherished. Think differently about a showroom to enhance client experience. I get emotional easily when expressing gratitude.  ---- Chapters 00:00 Introduction to the Rise Conference 00:09 Kickoff of the Live Podcast Recording 01:12 Reflections on the Conference Experience 06:12 Personal Stories and Lessons Learned 08:45 Business Growth and Hiring Strategies 10:33 Operational Changes for Efficiency 13:13 Understanding Financial Goals 15:27 Client Relationships and Marketing 16:45 Estimating and Project Management 19:52 Strengthening Design to Production Connections 21:43 Promoting from Within vs. Hiring Externally 24:34 Golf Game and Personal Growth 27:23 Coaching and Improvement in Business 28:31 Exciting Raffle Drawings 30:38 Unreasonable Hospitality in Business 32:39 Nonprofit Impact in the Building Industry 33:49 Engaging with Sponsors and Partners 36:14 Maintaining Energy at Conferences 36:40 Addressing Team Negativity 40:38 Creating a Positive Work Environment 43:26 The Role of Showrooms in Business 46:11 Future Plans and Peer Groups 47:44 Kyle's Journey to Business Coaching 50:23 Rapid Fire Questions and Fun Moments 56:41 Gratitude and Closing Remarks

This Podcast Is Episode 640, And It's About How To Build Systems That Support Your Construction Business Turning the 3 Pillars—Marketing, Accounting, and Production—Into Repeatable Routines(without adding more work) You've done the hard part—you're running a construction business, getting jobs, and turning out quality work. Perhaps you've even begun to refine your marketing, job costing, and project delivery strategies, thanks to the three pillars we've discussed: Attracting the Right Jobs, Controlling the Money, and Delivering Projects Profitably. But here's the next step that will take your business from reactive to reliable, from "just getting by" to scaling sustainably: You need systems. Not paperwork piles. Not more apps. Just smart, repeatable steps that make your business more efficient—even if you're still a one-person show. As construction bookkeeping specialists, we help contractors every day who are great at swinging hammers but are overwhelmed by admin. This post will show you how to build simple systems around your existing workflow, so you can run your business more smoothly, make better decisions, and free up your time. What Is a "System" Anyway? A system is simply a repeatable process that occurs consistently without requiring you to reinvent the wheel each time. It could be: A checklist An automation A template A recurring habit Or a combination of all of the above The goal is predictability—so your business can function smoothly whether you're at a job site or taking a day off (yes, that's allowed!). Why Small Construction Businesses Need Systems You might be thinking, "I'm not a big company—I don't need systems." But the truth is, you need them even more. Why? Because without systems: Every invoice is different Every client interaction takes extra effort You forgot to track your hours or materials You lose receipts or miss billing for change orders You're constantly reacting instead of planning The right systems save you time, reduce stress, and increase your profitability. And they don't have to be complicated. System #1: A Simple Lead-to-Job Process The Problem: You get an inquiry, scribble notes on paper, forget to follow up, or lose track of what was discussed. Sound familiar? The System: Create a basic lead intake form (Google Form, CRM tool, or paper checklist) Pre-qualify leads with a few standard questions: Project type, location, timeline, budget Save all client information in one place (e.g., Google Sheet, Notion, Trello). Use a standard estimate template so every quote includes: Scope Pricing Timeline Payment terms Send a welcome email template after a job is accepted (include next steps, policies, and what to expect) Bookkeeper's Tip: Keeping track of leads and estimates helps you compare projected vs. actual profits, so you can learn which jobs are truly worth your time. System #2: A Weekly Money Routine The Problem: You're too busy to check the books, so you don't know if you're making or losing money until tax time. The System: Set aside 30–60 minutes each week to review your finances: Reconcile transactions (or send to your bookkeeper) Check outstanding invoices Follow up on late payments Log hours worked and materials used (by job) Review your cash flow forecast for the next two weeks Even if you outsource the bookkeeping, your weekly check-in keeps you in control. Make it part of your Friday routine, just like packing up your tools. Bookkeeper's Tip: We can set up automated reports to send you a cash flow summary, job costing update, or overdue invoice list via email each week—no extra work on your end. System #3: Job Costing and Change Order Tracking The Problem: You think you're making money on jobs, but in the end, you can't say for sure, and you might've given away work for free. The System: Use a spreadsheet or job costing software (like QuickBooks Projects or Buildertrend) Track: Labor (hours × rate) Materials (receipts, delivery invoices) Subcontractors Permits, rentals, and other direct costs Add a simple change order log to each job file Description, date, price, status (pending/approved) Get approval before starting extra work   Bookkeeper's Tip: When you track jobs this way, we can help you compare estimated vs. actual costs and margins—so your future quotes get sharper and more profitable. System #4: Project Timeline & Client Communication The Problem: Clients get anxious when they don't hear from you, and scope creep happens when there's no clear plan. The System: Break each project into 3–5 major phases (demo, framing, finish work, etc.) Assign rough start/end dates Use a whiteboard, app, or calendar to stay on track Send weekly updates to clients (template email or quick text summary) "Here's what we completed this week… Here's what's next…" Bookkeeper's Tip: When jobs stay on schedule, you're more likely to invoice on time and get paid faster, which improves your cash flow. System #5: Receipts, Invoices, and Tax Readiness The Problem: You have a shoebox full of receipts and scramble to find documents when tax season rolls around. The System: Use a digital system like Dext, Hubdoc, or even a shared Dropbox folder Snap photos of receipts as you go—tag them with the project name Save estimates, signed contracts, and change orders in organized folders Send invoices promptly at milestones (use progress billing templates) Review reports monthly with your bookkeeper (Profit & Loss, Job Profitability, etc.) Bookkeeper's Tip: With clean books and digital records, tax time is painless—and you'll never miss a deduction. The Myth of "More Work" The biggest myth about systems is that they add more to your plate. In reality, they save you time and stress by preventing confusion, wasted effort, and missed revenue. Stop rewriting the same emails Stop digging for info buried in texts Stop guessing at prices or costs Stop forgetting to bill for work you did With systems in place, your business becomes predictable, profitable, and easier to manage—even as you grow. Ready to Systemize Your Construction Business? You don't have to figure this all out on your own. As construction bookkeeping specialists, we help small contractors establish and maintain systems that align with their workflow. Whether it's: Automating job costing Simplifying invoicing Organizing digital receipts Reviewing job margins Or building custom templates We'll help you take the guesswork out of your money—and give you back control of your time. Let's identify one or two areas in your business where a system could save you hours (and dollars) every week. You build homes. We'll help you build the business behind them. About The Author: Norhalma Verzosa is a Certified Construction Marketing Professional and serves as the Web Administrator of Fast Easy Accounting, located in Lynnwood, WA. She holds a Bachelor's Degree in Psychology and is a Certified Internet Web Professional, with certifications in Site Development Associate, Google AdWords Search Advertising, and HubSpot Academy. She manages the entire web presence of Fast Easy Accounting using a variety of SaaS tools, including HubSpot, Teachable, Shopify, and WordPress.

In this wild episode, we dive deep into the Burmese python invasion in Florida's Everglades, which is one of the most unexpected and dramatic ecological crises in U.S. history. It all started with exotic pet owners, relaxed laws in the '80s and '90s, and one catastrophic storm: Hurricane Andrew. From there, things spiraled. Thousands of snakes were released, some intentionally, others by accident, and they found paradise in the Everglades. Warm weather, endless food, no predators? That's a snake's dream vacation... permanently. We'll talk about: 00:58 - Introduction: Bears, Neighbors & the Python Cowboy 03:23 - The Everglades: An important ecosystem for Florida 05:53 - How Burmese Pythons got to South Florida 06:00 - The rise of python ownership as a trendy, edgy status symbol; Exotic Pets & Loose Laws 09:09 - From Pet to Predator: The Rise of the Python Population 11:17 - Hurricane Andrew & the Reptile Escape 18:25 - How Many Are Out There? Estimating the Python Population 19:59 - Are Pythons Dangerous to Humans? 22:01 - The Python Elimination Program (Paid Hunting) 24:17 - The Florida Python Challenge Explained 25:46 - What Happens to the Snakes After They're Caught 28:11 - Can We Ever Win? An Uphill Battle 29:44 - Shana's Creative Snake Solutions 30:22 - High-Tech Tools: Judas Snakes & eDNA 30:58 - Robo-Bunnies and Future Innovations By the end, you'll see just how complex, challenging, and Florida this whole saga is. //SPONSORS ○ Brought to you by BetterHelp. Give online therapy a try at better help.com/AMERICANENGLISH and get on your way to being your best self. Mentioned in this Episode ⁠Season 4 Premium Content⁠ ⁠All Premium Content Seasons 1-3⁠ (+ discount on Season 4) Local Legends Video by Brad Leone (as heard in intro) Cowboy Python Interview with Joe Rogan (most popular segment) All Creatures: A Giant, The Burmese Python (learn more about the snake) Learn more about your ad choices. Visit podcastchoices.com/adchoices

#30: Lisa Sauve, CEO and Principal of SYNECDOCHE, joins us to reveal how her Detroit-based architecture studio won a major cultural project in a new market by pushing back against the original RFP.PS - If you're a growth-minded firm owner or leader, apply to join us inside The Studio - https://growthitect.com/studioLearn more about SYNECDOCHE: https://www.synecdoche.design/ Here's what you'll learn in the episode: → What no-portfolio strategy got SYNECDOCHE invited to pitch for a major cultural project in a brand-new market?→ The unconventional RFP move that helped them stand out, and why it flips the standard approach on its head→ Why Lisa believes your problem statement can win you work, even if your portfolio doesn't→ The surprising way architects can challenge vague RFPs without burning bridges→ The truth about how relationships actually win you projects→ How SYNECDOCHE priced a project with almost no details, and why the client still said yes→ What happens when you admit, “We've never done this before”, and still win the job→ The behind-the-scenes interview moment that tipped the scales and sealed the deal→ Why focusing on smaller scopes and radical honesty built a client relationship that lasted far beyond the project(05:04) Building trust to get invited(10:05) Estimating fees with limited info(12:08) Why architects should lead with problem-solving(16:50) How one RFP reshaped the entire program(21:04) Sizing up client-consultant fit(23:10) Talking openly about money(27:03) Planning projects in bite-sized pieces(29:42) Helping clients prep for a capital campaign(32:51) Making architecture more accessible(35:29) Embracing honesty and realigning goals(39:10) How authenticity fuels creativityGROWTHITECT RESOURCES→ Apply to join The Studio - https://growthitect.com/studio → Join thousands of architects on the free Growthitect newsletter - https://growthitect.com/join STAY CONNECTED→ Follow on LinkedIn→ Follow on Instagram→ Subscribe on YouTube→ Follow on Twitter

Estimating is one of the most frustrating and time-consuming parts of running a building business and it's where many builders lose money without realising it. In this episode, I sit down with Thomas Lawson from V2E to talk about how builders can take the pain out of quoting using 3D construction models, accurate takeoffs, and smart systems. If you're still stuck doing manual estimates or second-guessing your numbers, this episode will open your eyes to what's possible. We dive into: – Why most builders hate estimating – How 3D estimating works – The real cost of quoting mistakes – How to win back your time – Why better estimates lead to better clients Take the free Builder Freedom Readiness Scorecard. Identify what's slowing you down and get actionable insights: https://bit.ly/Builder-Freedom-Readiness-Scorecard  Connect with Thomas: Website: https://www.v2e.com.au/ Instagram: https://www.instagram.com/vision2estimating/ Facebook: https://www.facebook.com/Vision2Estimating/ Stay tuned next week when we talk about it. So, don't forget to subscribe to the show to get that episode as soon it gets released. Until then, stay healthy.

This Podcast Is Episode 639, And It's About Pillar 3: Delivering Construction Projects Profitably A Construction Bookkeeper's Guide to Smarter Production for Small Contractors You've done the hard work: marketed your services, landed the job, and priced it to make a solid profit. But here's where a lot of small construction businesses lose money—even after doing everything right up to this point.   That moment is project execution—or what we in the business world call production.   As construction bookkeeping specialists, we've seen many jobs transition from profitable to painful simply because the contractor lacked systems in place to track costs, manage scope, or control labor once the work commenced.   Let's discuss Pillar 3: Delivering Projects Profitably, and how refining your production process can safeguard your profits, enhance your reputation, and alleviate stress.    Why "Doing the Work" Isn't Enough Many contractors assume that once the job starts, the hard part is over. But production is where the majority of the risk lives: Labor costs can balloon Materials may get wasted or delayed Clients can change their minds mid-project Subcontractors may not show up when they're supposed to Scope creep can kill your margins without you realizing it From a bookkeeper's point of view, this is when the numbers begin to go awry. Profitability doesn't just come from winning jobs—it comes from controlling how they're delivered. What "Delivering Profitably" Actually Means To deliver projects profitably, you need to finish the job: On budget On schedule With the client happy enough to pay (and refer you) It's not just about good craftsmanship. It's about project management. Whether you're a solo operator or have a small team, production needs structure. Fortunately, it doesn't need to be complicated. Where Small Contractors Lose Profit During Production Before we dive into solutions, let's look at where money is most often lost on the job site: 1. Untracked Labor If you don't know how many hours you or your crew are spending on a job, you can't compare it to your estimate. It's one of the most common profit-killers we see in the books. 2. Material Overruns Materials get lost, over-ordered, or wasted—especially if you're not reconciling purchases to job estimates. 3. Unbilled Change Orders Clients often add or alter project elements. If those changes aren't documented and billed, you're giving away free work. 4. Delays and Downtime Time is money. Waiting on materials, subs, or client decisions can derail your schedule and cost you future jobs. 5. Scope Creep "Can you just add this one little thing?" becomes a margin-eating monster when not adequately managed. Now, let's talk about how to prevent those losses and protect your bottom line. 7 Ways to Deliver Projects More Profitably 1. Start with a Clear Scope and Signed Agreement It may sound simple, but many contractors begin work without a detailed, signed agreement. You need: A detailed scope of work Payment milestones A change order policy Completion criteria This sets expectations and gives you leverage when things change (and they will). 2. Create a Simple Project Timeline Even a basic calendar or whiteboard showing: Job phases Material delivery dates Key milestones can help you stay on track and manage client expectations. Suppose you're using software like Buildertrend or Jobber, great. If not, even a shared Google Sheet can work. The goal is visibility. 3. Track Labor in Real Time You can't manage what you don't measure. Use time tracking tools (like ClockShark or QuickBooks Time), or even a shared text log, to record: Who worked For how long On which part of the job This allows you (and your bookkeeper) to identify when jobs are dragging and compare actual versus estimated hours. 4. Monitor Materials Closely Set up a simple system to: Track what materials were ordered Match receipts to jobs Avoid duplicate purchases If you have frequent material overruns, your bookkeeper can help you adjust future estimates and avoid surprises. 5. Enforce a Change Order Policy This one is HUGE. Every time a client asks for something outside the original scope, pause and issue a change order. Even a one-page form signed via email or a mobile app is sufficient. Change orders should: Define the change List any added costs or time Be signed before work continues When this is routine, you stop giving away "just one more thing" for free. 6. Communicate Early and Often Most client disputes happen when they're left in the dark. Set the standard for regular updates: A weekly progress email A shared photo log A short call every Friday This maintains high trust and prevents minor issues from escalating into unpaid invoices or negative reviews. 7. Review Project Profitability After Completion After every project, sit down with your bookkeeper (or even just your notes) and ask: What was the estimated vs. actual cost? Where did we exceed our budget or deadline? Did we bill for all extras? What should we do differently next time? This post-job review turns every project into a learning tool that improves your future estimates, planning, and pricing. Where Bookkeeping Supports Better Production As your construction bookkeeping specialists, we can help you: Track job costs accurately during the project Alert you when a job is going over budget Ensure change orders are captured and billed Break down labor and materials per project Provide job-by-job profit reports In short, good production data = good financial reporting. And when we work together, we can spot patterns that help you grow smarter. The Results of Controlled Production When you focus on project delivery as intentionally as marketing and money management, you'll start to see: Jobs finishing on time Less rework and missed items Higher profit margins Happier clients (which means more referrals) Reduced stress and better control of your schedule Over time, this builds a reputation that attracts higher-quality clients, enabling you to raise your rates with confidence. Final Thoughts Build Systems, Not Just Projects You know how to build a deck, remodel a kitchen, or manage a crew. But your business needs structure, too. When you build systems around how you deliver your work, you reduce chaos and protect your profits. Pillar 3: Production isn't about doing more—it's about doing smarter. With a bit of planning, tracking, and review, you can make every job a stepping stone to a stronger, more profitable business. Want Help Tracking Job Profitability? If you're tired of guessing how much money you're really making on each job, we can help you set up: Job costing systems Labor and material tracking Change order logs Profit and loss reports per project Let's get your numbers working for you. Book a free consultation today and let's build better systems together—so you can build a better business.

In this no-fluff Q&A episode of The Fitness League, we tackle the real questions busy humans are asking—from mastering Zone 2 cardio to managing kindergarten chaos. We break down the truth about heart rate training (and why most people are doing it wrong), how to actually stay in Zone 2 without burning out, and why your footwear might be sabotaging your lifts and runs. We also dig into: ✅ The misunderstood science behind cumulative fatigue ✅ Cardio alternatives for parents and home-gym lifters ✅ Estimating macros for home-raised meat ✅ The pressure of parenting milestones (like kindergarten) ✅ Social media fitness fads vs. what actually works …and wrap it up with rapid-fire takes on everything from training intensity to time management. Whether you're a runner, lifter, parent—or all of the above—this episode will help you train smarter, live stronger, and cut through the noise.

#522 If you're feeling stuck between overplanning and underplanning, this is the episode for you! In part 1 of this powerful two-part lesson from Module 9 of our Build My Money Machine program, host Justin Williams breaks down how to create a simple, actionable, and evolving one-page business plan — and why implementation is everything. You'll learn how to clarify what you want to do, how much money you want to make, by when, and how to reverse engineer your success. Whether you're just starting or hitting reset, this lesson will help you plan smarter and take action faster! What Justin discusses on today's episode: + The danger of overplanning + Why no plan is also a problem + Your plan is a living document + Three key questions every plan answers + Importance of setting a money goal + How to reverse engineer your income + Real-world example from satellite business + Estimating numbers to reach your target + Why implementation matters more than planning + Planning as a constant, evolving process Watch the ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠video podcast⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ of this episode! Did you love this episode? Listen to Module 8 next! Ready to create a 7-figure business of your own? Go to ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠BuildMyMoneyMachine.com⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ to get started today! And follow us on: ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Instagram⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Tik Tok⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Youtube⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Twitter⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ To get exclusive offers mentioned in this episode and to support the show, visit ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠millionaireuniversity.com/sponsors⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠. Want to hear from more incredible entrepreneurs? Check out all of our interviews ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠here⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠! Learn more about your ad choices. Visit megaphone.fm/adchoices

#239: Why wait until you're 65? It's feasible for almost anyone to take a mini retirement and when done right, it can also fast-track your career and income. Learn how to plan one, negotiate time off, manage costs, avoid pitfalls, and make it work if you're self-employed. Plus, we share tips for handling health insurance and other logistics during your mini-retirement. Jillian Johnsrud is the author and host of Retire Often. She's taken more than a dozen mini-retirements and coaches people to pursue meaningful goals, take mini-retirements, and align their money with what matters most. Link to Full Show Notes: https://chrishutchins.com/mini-retirements-jillian-johnsrud Partner Deals Stable: 50% off your first year of my favorite digital mailbox DeleteMe: 20% off removing your personal info from the web Bilt Rewards: Earn the most valuable points when you pay rent Long Angle: Join a free private community for high net worth investors Shopify: $1/month trial for the easiest e-commerce platform For all the deals, discounts and promo codes from our partners, go to: chrishutchins.com/deals Resources Mentioned Jillian: Website | Podcast | Instagram Jillian's Book: Retire Often Full Show Notes (00:00) Introduction (02:12) Why Traditional Retirements Are Flawed (04:32) What Is a Mini Retirement? (06:50) How to Make More Money by Working Less (09:46) Managing Your Time During a Mini Retirement (11:57) Common Types of Mini Retirements (15:43) Ways to Design an Impactful Mini Retirement (18:19) Financial Implications of a Mini Retirement (20:40) Chris and Amy's Mini Retirement (22:57) How to Negotiate a Mini Retirement With Your Employer (30:41) Paid Leave vs. Unpaid Leave (37:18) Finding Work After a Mini Retirement (42:10) Tips for People Who Are Self-Employed (46:52) How to Plan, Save, and Spend for Your Mini Retirement (49:33) Estimating the Cost of a Mini Retirement (53:45) All the Different Ways a Mini Retirement Can Go Wrong (56:55) Should You Take a Mini Retirement With or Without Your Partner? (59:07) Health and Travel Insurance Options (1:01:09) Jillian's Parting Advice (1:02:23) Where to Find Jillian and Her Work Connect with Chris Newsletter | Membership | X | Instagram | LinkedIn Editor's Note: The content on this page is accurate as of the posting date; however, some of our partner offers may have expired. Opinions expressed here are the author's alone, not those of any bank, credit card issuer, hotel, airline, or other entity. This content has not been reviewed, approved or otherwise endorsed by any of the entities included within the post. Learn more about your ad choices. Visit megaphone.fm/adchoices

Wading through trade deals is hard. Estimating the impact of trade deals harder. Figuring out who wins the U.S. trade deals is easy. With Donald Trump as president of the United States...we win. Bigly.

This Podcast Is Episode 638, And It's About Pillar 2: Controlling The Money - Construction Accounting And Bookkeeping How Smart Money Management Keeps Your Business Profitable and Stress-Free When most small construction business owners think about success, they envision a steady stream of jobs, high-quality work, and satisfied clients. But there's another side to the story that often gets ignored: the financial health of your business. And here's the truth we see every day as construction bookkeeping specialists: Even skilled contractors with full calendars can run into cash flow problems, tax stress, or profit shortfalls—not because of the work, but because of the numbers. That's where Pillar 2: Controlling the Money comes in. In this post, we'll talk about how to take control of your finances through simple, construction-friendly accounting practices—so you can stop guessing and start growing.  Why Money Control Is the Backbone of a Construction Business In construction, money doesn't flow evenly. You might spend thousands on materials before getting paid. You may win one big job and then go three weeks without a deposit. Labor and equipment costs can shift mid-project. It's a juggling act. That's why proper accounting isn't just about keeping the IRS happy—it's about: Knowing your job costs Pricing with confidence Keeping cash flow steady Making better business decisions Staying compliant and audit-proof If your books are messy, late, or nonexistent, you're flying blind. However, when your numbers are precise and current, you can run your business, not just react to it. The 5 Biggest Money Mistakes We See in Construction Businesses Let's start with the most common money-related problems we help contractors fix: 1. Bidding Without Knowing Actual Costs Many contractors “guesstimate” job prices based on experience rather than actual data. However, with inflation, labor fluctuations, and new materials, those estimates can quickly lead to underbidding and lost profits. 2. Mixing Personal and Business Finances Swiping your business card for groceries or buying tools with your debit card? That's a fast track to messy books and missed deductions. 3. Falling Behind on Invoicing or Collections Delaying invoices or avoiding follow-ups means delayed payments—and often, unpaid work. 4. Ignoring Overhead Suppose you only account for direct costs (such as materials and labor) and overlook indirect costs, including your phone bill, fuel, insurance, and software subscriptions. In that case, you'll never see your actual profit. 5. No Real Cash Flow Planning Not knowing how much is coming in or going out in the next 30 days can lead to bounced checks, late payments, and last-minute borrowing. Sound familiar? Let's fix that. The 3-Part System for Controlling Your Money Here's how we help contractors like you get your finances under control without overwhelming spreadsheets or accounting jargon: 1. Job Costing – Know What Each Project Really Costs Job costing is the process of tracking every dollar that goes into each project, including labor, materials, subs, equipment, and overhead allocation (LMOS™). Why It Matters: You'll know which jobs are profitable—and which ones aren't worth repeating. You'll improve your estimates over time using real data. You'll spot problems early (like a crew taking too long or material waste). How to Start: Use separate expense categories for each job in your accounting software (or at least use tags/notes). Track time and material costs in real-time, not weeks later. Include a portion of your overhead per job (rent, insurance, admin time, etc.). Even a basic spreadsheet is better than nothing. But ideally, use tools like QuickBooks with project tracking, or apps like Buildertrend that integrate with bookkeeping. 2. Cash Flow Management – Know What's Coming and Going Cash flow isn't the same as profit. You can make a $10,000 profit on paper, but still run out of cash if a client delays payment or if you pay subs too early. Why It Matters: Helps you avoid shortfalls, late payments, or needing to dip into personal funds. It makes it easier to plan purchases or hire help when you can afford to do so.   How to Start: Create a weekly cash flow forecast: List all expected income and expenses by date so that you can plan around slow weeks or high-expense periods. Require deposits and progress payments on jobs. Set up reminders for invoicing and follow-ups to ensure timely payments. A construction business with no cash cushion is one unexpected delay away from severe stress. Cash flow forecasting gives you breathing room and peace of mind. 3. Monthly Reporting – Make Decisions Based on Facts, Not Feelings Every month, you should be reviewing key reports that tell you how your business is doing, not just how you feel it's doing. The 3 Reports You Need: Profit & Loss Statement (P&L) – Are you making money? Balance Sheet – What do you own vs. owe? Job Profitability Reports – Which jobs performed best?   These reports help you: Adjust pricing and scope when needed Spot overspending early Justify business decisions (such as hiring, purchasing equipment, or expanding) Get ready for taxes long before tax season If your current bookkeeper isn't giving you these reports—or if you don't understand them—it's time for a better system. Bonus Tips for Easy Financial Control Here are a few more best practices we recommend for all small construction business owners: 1. Separate Business Accounts Use a dedicated business checking account and credit card. It simplifies tax prep, reduces errors, and keeps you audit-ready. 2. Keep Receipts and Documentation Use apps like Hubdoc, Dext, or QuickBooks Online to snap and store receipts. Label them with the project name for faster reconciliation. 3. Use Software That Fits Construction Generic accounting tools are sufficient, but platforms like QuickBooks for Contractors, Joist, or Buildertrend offer features specifically tailored to the construction industry, such as progress billing, time tracking, and job costing. 4. Work with a Specialist A bookkeeper who knows construction can save you hours of frustration—and thousands in missed tax deductions or mispriced jobs. The Bottom Line: You Can't Grow What You Don't Measure and What You Can Measure, You Can Manage You wouldn't build a house without a plan. So don't run your business without a handle on your numbers. Controlling the money through job costing, cash flow tracking, and monthly reporting allows you to: Price smarter Avoid financial surprises Protect your profit margins Make better growth decisions You don't need to become a financial expert. You need a system that gives you visibility—and a partner who can help you stay on track. Need Help Getting Your Finances Under Control? We specialize in helping small construction business owners like you: Set up or clean up their books Track job profitability Forecast cash flow Understand their financial reports Let us know how we can help you. Book a free 30-minute consultation and take the guesswork out of your finances—so you can focus on doing great work.

It’s a content packed episode this week on The Mead House, Jeff and Chris reflect on some of the differences between the process of making a mead versus making a beer or a wine. Chris tries a taste of Jeff’s partigyle bonus braggot. The guys switch gears to talk general rules about estimating how much … Continue reading "Episode 283 – Making Mead versus Beer & Wine, Estimating Starting Amounts for Adjuncts"

Andy has a big announcement for a new addition at the WCCO building at the State Fair. Lindus construction is also getting ready for the fair and wants you to come visit their booth for a special deal. The importance of a good inspection service. Estimating the price of a home remodel. How a small leak can lead to a big repair. Why quality gutters can save other areas of your house. How much water downspouts can handle. What to know before sanding and staining a deck. The best artificial deck board brand. Contact Andy at lindusconstruction.com or you can call 844-9lindus.

This Podcast Is Episode 637, And It's About Pillar 1: Marketing - Attracting The Right Construction Jobs A Guide for Small Construction Business Owners (from Your Bookkeeper's Point of View) As construction bookkeeping specialists, we spend a significant amount of time analyzing the numbers behind small construction businesses—everything from job costs to cash flow to profit margins. However, here's the truth most contractors don't hear enough: Your profitability starts before the job even begins. Yes, it starts with the jobs you say yes to—and more importantly, the ones you should start saying no to. In this post, we'll break down what it means to attract the right jobs, how doing so can transform your business, and what practical steps you can take today to stop chasing work that doesn't serve you. First, Why Most Contractors Struggle to Attract the Right Clients Small contractors often accept every job that comes their way, especially when they're just starting or concerned about cash flow. But this creates several problems: Low-paying work that barely covers your costs Clients who delay payment or constantly push scope boundaries Traveling too far for small, unprofitable jobs A lack of consistency in your portfolio and referrals If this sounds familiar, you're not alone. But this cycle drains your energy and your bank account. And it makes your bookkeeping a mess—because when job costs are unclear or inconsistent, it's hard to see which jobs made money and which didn't. The Right Job: What Does That Actually Mean? The "right" job looks a little different for every contractor, but here's a basic framework: You're qualified and equipped to do it well You can complete it profitably (based on your costs and ideal margin) It fits within your service area It aligns with the type of work you want to be known for The client respects your time and process When all five of these boxes are checked, it becomes easier to plan, price, and deliver the work, and you'll often get paid faster and with fewer headaches. Why Your Bookkeeper Cares About the Jobs You Choose From our side of the books, here's what we see when you start attracting better jobs: Cleaner job costing data, because each project has a clear scope and budget Healthier margins, because the client isn't nickel-and-diming you Improved cash flow, because payments come in on time More predictable expenses, so budgeting and forecasting become easier That provides a solid financial foundation to build upon. So, how do we make that shift? 6 Ways to Start Attracting Better Jobs   1. Define Your Niche Clearly Clients won't know what to hire you for unless you tell them—clearly and often. Specializing doesn't limit your options; it sharpens your value. Do you focus on bathrooms, decks, additions, or full remodels? Do you serve residential, commercial, or both types of clients? Are your ideal jobs $5,000 or $50,000? Once you define your sweet spot, you can market smarter and spend less time chasing the wrong leads. 2. Price Your Work with Confidence (Not Emotion) One of the biggest mistakes we see is pricing based on "what you think the client can afford" instead of what the job costs you. That's how good contractors end up underpaid and overworked. With proper job costing and an understanding of your overhead, you can create bids that are both competitive and profitable. And here's the kicker: high-quality clients don't just want the cheapest quote—they want clarity and professionalism. Pricing with confidence attracts better clients. 3. Professional Estimates and Invoicing = Trust Want to stand out from the competition without spending a dime on ads? Use detailed, easy-to-read estimates with clear line items Include terms, timelines, and payment schedules Send professional invoices on time, every time This builds trust right away—and clients are more likely to choose you over "Chuck in a truck," who scribbles an estimate on a notepad. 4. Use Photos, Reviews, and Referrals to Tell Your Story People hire those they trust. And in construction, trust is often built through: Before-and-after photos Client testimonials Word-of-mouth referrals If you're not already collecting these, make it part of your post-job checklist. Ask happy clients for a quick review or permission to take a photo of them. Share success stories on social media and your website. Your work speaks for itself—but only if people can see it. 5. Simplify Your Online Presence You don't need a fancy website to get found—you need: A Google Business Profile (with updated contact info and service area) A few recent photos and reviews A clear description of your services This makes it easy for local clients to find and trust you. We've seen contractors double their inquiries just from a well-maintained Google listing. 6. Pre-Qualify Your Leads Your time is valuable. Before driving out for a quote, ask a few key questions: What's the project timeline? What's your rough budget? Have you worked with contractors before? Is the property ready for work to begin? These questions help you avoid tire-kickers and focus on serious leads. How Bookkeeping Supports Better Marketing Decisions Once you've improved your lead quality and project fit, your bookkeeping data becomes a valuable asset. You'll start to see: Which types of projects are your most profitable Which areas or clients tend to pay faster What marketing sources bring the best leads This allows you to double down on what works—and stop wasting time and money on what doesn't. The Payoff: Less Stress, Better Clients, Stronger Business When you start attracting the right jobs: You waste less time quoting projects that go nowhere You gain consistency in your income and schedule Your financial reports become easier to understand and use You build a brand that clients want to refer and return to It's not about doing more—it's about doing smarter. Need Help Getting Clear on Your Numbers? If you're unsure what your ideal job actually costs—or how to price it for profit—we can help. As construction bookkeeping specialists, we don't just categorize expenses; we also ensure that they are accurately recorded and accounted for. We help you understand: Job costing Profit margins Overhead Cash flow So you can build with confidence and say yes only to the jobs that grow your business, not drain it. Do you need help setting up your job costing system or reviewing your project margins? Book a free consultation, and let's ensure your books are aligned with the type of work you want to do. About The Author: Norhalma Verzosa is a Certified Construction Marketing Professional and works as the Web Admin of Fast Easy Accounting located in Lynnwood, WA. She has a Bachelor's Degree in Psychology and a Certified Internet Web Professional with a Site Development Associate, Google AdWords Search Advertising, and HubSpot Academy certifications. She manages the entire web presence of Fast Easy Accounting using a variety of SaaS tools including HubSpot, Teachable, Shopify, and WordPress.

It's the situation every real estate investor wants to be in: your house just appraised for more than you expected. Now, you've got some home equity added to your net worth, but how do you use it? Should you keep it in the property and maintain low leverage, or use home equity to scale your real estate portfolio more quickly? We're answering common real estate questions like this one and a lot more in today's show! James Dainard joins the show as our veteran real estate investor, owning hundreds of rental units, flipping thousands of houses, and lending millions of dollars. He started as a rookie during the Great Financial Crisis, and today, he's sharing his hard-earned lessons so you don't have to make the same mistakes. We're touching on: What to do with your home equity when your house appraises high How to estimate rehab costs on a renovation or house flip  Becoming a private money lender (serious passive income!) Interior design 101, even if you have zero experience in home renovations  Whether we should finally kill the 1% rule in real estate (maybe it's time) Got an investing question? Ask yours on the BiggerPockets Forums!  In This Episode We Cover How to use home equity to invest (and whether you should with 7% mortgage rates) Estimating renovation costs on your next rehab or house flip (for free!) Interior design on a budget and how to build a “spec list” of what your house flip needs Private money lending for beginners and how to (passively) make serious cash flow The 1% rule explained and why it isn't so safe in 2025  And So Much More! Check out more resources from this show on ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠BiggerPockets.com⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ and ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠https://www.biggerpockets.com/blog/real-estate-1148 Interested in learning more about today's sponsors or becoming a BiggerPockets partner yourself? Email ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠advertise@biggerpockets.com⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠. Learn more about your ad choices. Visit megaphone.fm/adchoices

In this conversation, Aiden Smith discusses his journey from being a painter to becoming a coach in the painting industry. He emphasizes the importance of systems, delegation, and the role of virtual assistants in streamlining business operations. Aiden also highlights the significance of mastering estimating and production rates, as well as creating a strong brand and customer experience. The discussion delves into the challenges faced by painting business owners and the strategies to overcome them, ultimately leading to growth and efficiency in their operations.TakeawaysAiden transitioned from a painter to a coach due to personal struggles.Delegation is crucial for business growth and sustainability.Understanding different levels of value in a painting business is essential.Systems and processes can significantly improve efficiency.Virtual assistants can alleviate administrative burdens.Mastering estimating is key to confident pricing.Building a strong brand enhances customer trust and loyalty.Creating a hierarchy in business management is vital.Coaching provides valuable insights and frameworks for success.Continuous improvement is necessary for long-term growth.

Business Desk journalist Cecile Meier broke and exclusive story today stating that The School Lunch Collective has started using a cheaper offal mince blend, a move that has raised compliance questions. The offal blend is 25% cheaper and is a 50/50 blend of beef trim and beef heart. Cecile joins us LIVE at 9pm to talk over what she found out in the exclusive reportMore work done by Business Desk on school lunches can be seen here https://www.youtube.com/watch?v=Huov0vYjD0w Professor Michael Plank and his colleagues have published a study looking at excess mortality during the pandemic. The study, entitled "Estimating excess mortality during the Covid-19 pandemic in Aotearoa New Zealand" found that if NZ had have followed a different path, if we hadn't have followed an elimination strategy, we would have had a lot more deaths.Labour Leader Chris Hipkins talks to Ryan Bridge about the Government's decision to scrap Te Pūkenga just as it begins to turn a surplus=================================Come support the work we're doing by becoming a Patron of ⁠⁠#BHN⁠⁠ www.patreon.com/BigHairyNews⁠=================================Merch available at www.BHNShop.nz Like us on Facebookwww.facebook.com/BigHairyNews Follow us on Twitter.@patbrittenden @Chewie_NZFollow us on BlueskyPat @patbrittenden.bsky.socialChewie @chewienz.bsky.socialEmily @iamprettyawesome.bsky.socialMagenta @xkaosmagex.bsky.social

Edition No188 | 14-07-2025 - Russia's demographic reckoning is going to be brutal—this is a story too urgent to ignore. We'll explore how Putin's catastrophic war, fully enabled by the Russian people, authoritarian secrecy, and a collapsing birth rate are intersecting to redefine the Russian state—and cast a grim shadow over its future. The Russian empire is an historical anachronism, which may not survive in its current form. Let's dive in.----------Thumbnail art by Mykhailo Skop (NEIVANMADE):Please support Ukrainian Culture and Artists by buying NEIVANMADE works of art:https://neivanmade.com/https://www.instagram.com/neivanmade/?hl=enhttps://x.com/neivanmadehttps://www.linkedin.com/in/neivanmade/https://www.facebook.com/Neivanmade/https://www.ukraineablaze.art/en/artists/neivanmade/https://uk.pinterest.com/neivanmade/----------DESCRIPTION:Russia's Looming Demographic Crisis and The Human Cost of WarIn this episode of Silicon Bites, we explore the unfolding demographic crisis in Russia, exacerbated by the ongoing war initiated by Putin. We discuss the effects of Russia's collapsing birth rates, high military casualties, and how the regime's secrecy is hiding the full scale of the human toll. We delve into the country's demographic data blackout since March 2025, estimating over 250,000 deaths and nearly 1 million casualties. The episode highlights the economic and social ramifications of Russia's shrinking and aging population, the exodus of young people, and how the government's policies are leading to a potential social and economic collapse. We also touch on the geopolitical implications, the regime's use of fear to maintain control, and the stark human cost of Putin's war on Ukraine.----------CHAPTERS:00:00 Introduction and Support Acknowledgment00:59 The Urgency of Russia's Demographic Crisis01:32 Data Blackout and Its Implications03:08 Estimating the True Cost of War05:40 The Birth Rate Collapse09:47 The Impact on Russia's Future12:49 Conclusion: A Grim Future for Russia----------LINKS: https://www.themoscowtimes.com/2025/07/07/rosstat-stops-publishing-monthly-population-data-amid-war-deaths-demographic-crisis-a89696 https://www.msn.com/en-gb/news/world/russia-faces-population-wipe-out-as-bleak-new-data-hints-at-ticking-time-bomb/ar-AA1IdRNZ https://www.bloomberg.com/news/articles/2025-07-08/russia-locks-up-demographic-data-with-war-in-ukraine-in-its-fourth-year https://www.kyivpost.com/post/56084 https://unn.ua/en/news/russia-is-hiding-population-data-due-to-a-drop-in-the-birth-rate-to-a-200-year-low https://www.mirror.co.uk/news/world-news/wartorn-russia-facing-time-bomb-35523693 ----------SUPPORT THE CHANNEL:https://www.buymeacoffee.com/siliconcurtainhttps://www.patreon.com/siliconcurtain----------TRUSTED CHARITIES ON THE GROUND:Save Ukrainehttps://www.saveukraineua.org/Superhumans - Hospital for war traumashttps://superhumans.com/en/UNBROKEN - Treatment. Prosthesis. Rehabilitation for Ukrainians in Ukrainehttps://unbroken.org.ua/Come Back Alivehttps://savelife.in.ua/en/Chefs For Ukraine - World Central Kitchenhttps://wck.org/relief/activation-chefs-for-ukraineUNITED24 - An initiative of President Zelenskyyhttps://u24.gov.ua/Serhiy Prytula Charity Foundationhttps://prytulafoundation.orgNGO “Herojam Slava”https://heroiamslava.org/kharpp - Reconstruction project supporting communities in Kharkiv and Przemyślhttps://kharpp.com/NOR DOG Animal Rescuehttps://www.nor-dog.org/home/----------

Fletcher and Chad dive deep into one of the most critical and often overlooked challenges in scaling a commercial construction business: taking the estimating hat off the owner's head. They explore: Why owners must eventually delegate estimating to scale effectively. The two main paths: grow an estimator internally vs. recruit one from a competitor. Growing your own estimators: Preferred degrees, expected timeline (3–5 years), and how to differentiate between technical estimating and executive pricing strategy. When to hold on to pricing and sales as an owner even after hiring an estimator. Outsourcing and offshoring estimating work: what works for trades, what doesn't for GCs, and how relationships remain key. How to attract experienced talent from competitors: understanding the top 3 gripes they have—compensation, lack of influence, and burnout in “bid factories.” Recruiting strategies: From warm outreach and pain-point probing to long-game relationship building with high ROI. Key Takeaways: Investing in the right estimator—whether a junior you train or a seasoned pro—can unlock millions in revenue growth. Don't confuse estimating with pricing or sales. Each has a distinct role and impact. Treat outsourced/offshored team members like internal staff: communicate, manage, and integrate them thoughtfully. Pay and empower your estimators—they're often your #1 revenue generator.  

Dr. Harish Kinni, a triple-board-certified emergency medicine and critical care physician and assistant professor at the Mayo Clinic, provides an overview of the fundamentals of ventilator care for emergency department professionals. We will review key modes that we should know, the variables to set, how to adjust them for your patient's needs, and provide troubleshooting tips and tricks for when things suddenly go awry. This is sure to be one of the most helpful chapters of Always on EM, but don't let it take your breath away! CONTACTS X - @AlwaysOnEM; @VenkBellamkonda YouTube - @AlwaysOnEM; @VenkBellamkonda Instagram – @AlwaysOnEM; @Venk_like_vancomycin; @ASFinch Email - AlwaysOnEM@gmail.com REFERENCES & LINKS Swart P, Nijbroek SGLH, Paulus F, Neto AS, Schultz MJ. Sex Differences in Use of Low Tidal Volume Ventilation in COVID-19-Insights From the PRoVENT-COVID Study. Front Med (Lausanne). 2022 Jan 3;8:780005. doi: 10.3389/fmed.2021.780005. PMID: 35300177; PMCID: PMC8923734. McNicholas BA, Madotto F, Pham T, Rezoagli E, Masterson CH, Horie S, Bellani G, Brochard L, Laffey JG; LUNG SAFE Investigators and the ESICM Trials Group. Demographics, management and outcome of females and males with acute respiratory distress syndrome in the LUNG SAFE prospective cohort study. Eur Respir J. 2019 Oct 17;54(4):1900609. doi: 10.1183/13993003.00609-2019. PMID: 31346004. Swart P, Deliberato RO, Johnson AEW, Pollard TJ, Bulgarelli L, Pelosi P, de Abreu MG, Schultz MJ, Neto AS. Impact of sex on use of low tidal volume ventilation in invasively ventilated ICU patients-A mediation analysis using two observational cohorts. PLoS One. 2021 Jul 14;16(7):e0253933. doi: 10.1371/journal.pone.0253933. PMID: 34260619; PMCID: PMC8279424. Evans, Laura1; Rhodes, Andrew2; Alhazzani, Waleed3; Antonelli, Massimo4; Coopersmith, Craig M.5; French, Craig6; Machado, Flávia R.7; Mcintyre, Lauralyn8; Ostermann, Marlies9; Prescott, Hallie C.10; Schorr, Christa11; Simpson, Steven12; Wiersinga, W. Joost13; Alshamsi, Fayez14; Angus, Derek C.15; Arabi, Yaseen16; Azevedo, Luciano17; Beale, Richard18; Beilman, Gregory19; Belley-Cote, Emilie20; Burry, Lisa21; Cecconi, Maurizio22; Centofanti, John23; Coz Yataco, Angel24; De Waele, Jan25; Dellinger, R. Phillip26; Doi, Kent27; Du, Bin28; Estenssoro, Elisa29; Ferrer, Ricard30; Gomersall, Charles31; Hodgson, Carol32; Hylander Møller, Morten33; Iwashyna, Theodore34; Jacob, Shevin35; Kleinpell, Ruth36; Klompas, Michael37; Koh, Younsuck38; Kumar, Anand39; Kwizera, Arthur40; Lobo, Suzana41; Masur, Henry42; McGloughlin, Steven43; Mehta, Sangeeta44; Mehta, Yatin45; Mer, Mervyn46; Nunnally, Mark47; Oczkowski, Simon48; Osborn, Tiffany49; Papathanassoglou, Elizabeth50; Perner, Anders51; Puskarich, Michael52; Roberts, Jason53; Schweickert, William54; Seckel, Maureen55; Sevransky, Jonathan56; Sprung, Charles L.57; Welte, Tobias58; Zimmerman, Janice59; Levy, Mitchell60. Surviving Sepsis Campaign: International Guidelines for Management of Sepsis and Septic Shock 2021. Critical Care Medicine 49(11):p e1063-e1143, November 2021. | DOI: 10.1097/CCM.0000000000005337  Fan E, Del Sorbo L, Goligher EC, Hodgson CL, Munshi L, Walkey AJ, Adhikari NKJ, Amato MBP, Branson R, Brower RG, Ferguson ND, Gajic O, Gattinoni L, Hess D, Mancebo J, Meade MO, McAuley DF, Pesenti A, Ranieri VM, Rubenfeld GD, Rubin E, Seckel M, Slutsky AS, Talmor D, Thompson BT, Wunsch H, Uleryk E, Brozek J, Brochard LJ; American Thoracic Society, European Society of Intensive Care Medicine, and Society of Critical Care Medicine. An Official American Thoracic Society/European Society of Intensive Care Medicine/Society of Critical Care Medicine Clinical Practice Guideline: Mechanical Ventilation in Adult Patients with Acute Respiratory Distress Syndrome. Am J Respir Crit Care Med. 2017 May 1;195(9):1253-1263. doi: 10.1164/rccm.201703-0548ST. Erratum in: Am J Respir Crit Care Med. 2017 Jun 1;195(11):1540. doi: 10.1164/rccm.19511erratum. PMID: 28459336. Alhazzani W, Møller MH, Arabi YM, Loeb M, Gong MN, Fan E, Oczkowski S, Levy MM, Derde L, Dzierba A, Du B, Aboodi M, Wunsch H, Cecconi M, Koh Y, Chertow DS, Maitland K, Alshamsi F, Belley-Cote E, Greco M, Laundy M, Morgan JS, Kesecioglu J, McGeer A, Mermel L, Mammen MJ, Alexander PE, Arrington A, Centofanti JE, Citerio G, Baw B, Memish ZA, Hammond N, Hayden FG, Evans L, Rhodes A. Surviving Sepsis Campaign: Guidelines on the Management of Critically Ill Adults with Coronavirus Disease 2019 (COVID-19). Crit Care Med. 2020 Jun;48(6):e440-e469. doi: 10.1097/CCM.0000000000004363. PMID: 32224769; PMCID: PMC7176264. Wang W, Scharfstein D, Wang C, Daniels C, Needham D, Brower R, NHLBI ARDS Clinical Network. Estimating the Causal Effect of Low Tidal Volume Ventilation on Survival in Patients with Acute Lung Injury. J R Stat Soc Ser C Appl Stat. 2011. PMC: PMC3197806 Brower RG, Thompson BT, NIH/NHLBI/ARDSNetwork. Tidal volumes in acute respiratory distress syndrome--one size does not fit all. Crit Care Med. 2006. Hager DN, Krishman JA, Hayden D, Brower RG, ARDSNet NIH / NHLBI. Tidal Volume Reduction in Patients with acute Lung Injury When Plateau Pressures Are Not High. Am J Resp Crit Care Med. 2005. Rubenfeld GD, Cooper C, Carter G, Thompson BT, Hudson LD. Barriers to providing lung protective ventilation to patients with acute lung injury. Crit Care Med. 2004. Chatburn RL, El-Khatib M, Mireles-Cabodevila E. A taxonomy for mechanical ventilation: 10 fundamental maxims. Respir Care. 2014 Nov;59(11):1747-63. doi: 10.4187/respcare.03057. Epub 2014 Aug 12. PMID: 25118309. Guo L, Wang W, Zhao N, Guo L, Chi C, Hou W, Wu A, Tong H, Wang Y, Wang C, Li E. Mechanical ventilation strategies for intensive care unit patients without acute lung injury or acute respiratory distress syndrome: a systematic review and network meta-analysis. Crit Care. 2016 Jul 22;20(1):226. doi: 10.1186/s13054-016-1396-0. PMID: 27448995; PMCID: PMC4957383. Rice TW, Wheeler AP, Bernard GR, Hayden DL, Schoenfeld DA, Ware LB, NIH NHLBI ARDS Network. Comparison of the Sp02/FI02 Ratio and the PaO 2/FI02 in Patients with Acute Lung Injury or ARDS. Chest. 2007. Zhang G, Burla MJ, Caesar BB, Falank CR, Kyros P, Zucco VC, Strumilowska A, Cullinane DC, Sheppard FR. Emergency Department SpO2/FiO2 Ratios Correlate with Mechanical Ventilation and Intensive Care Unit Requirements in COVID-19 Patients. West J Emerg Med. 2024 May;25(3):325-331. doi: 10.5811/westjem.17975. PMID: 38801037; PMCID: PMC11112664.   WANT TO WORK AT MAYO? EM Physicians: https://jobs.mayoclinic.org/emergencymedicine EM NP PAs: https://jobs.mayoclinic.org/em-nppa-jobs   Nursing/Techs/PAC: https://jobs.mayoclinic.org/Nursing-Emergency-Medicine EMTs/Paramedics: https://jobs.mayoclinic.org/ambulanceservice All groups above combined into one link: https://jobs.mayoclinic.org/EM-Jobs

This Podcast Is Episode 635, And It's About The #1 Reason Contractors Lose Clients: Poor Invoicing—And How to Fix It As we celebrate Independence Day and the spirit of hard work and craftsmanship that built our country, it's the perfect time to think about strengthening your construction business, so you have the freedom to grow and succeed. When most contractors consider why they lose clients, they often blame price competition, slow projects, or a client's unrealistic expectations. But in my experience as a construction bookkeeper, one of the most common—and preventable—reasons contractors lose business is poor invoicing practices. I know what you might be thinking: “My craftsmanship speaks for itself; invoicing is just paperwork.” But the truth is that invoices are often the last impression you leave on a client. That impression determines whether you get paid promptly, earn a good review, or ever hear from them again. Here's why poor invoicing costs you clients, how it damages your reputation, and exactly what you can do to fix it starting today. The Hidden Charges of Poor Invoicing Let's unpack what “poor invoicing” looks like in the real world: Surprise Charges – Adding unexpected line items without explanation leads clients to feel blindsided. Even small uncommunicated costs, like a few extra hours of labor or a disposal fee, can make clients doubt your honesty. Late or Sporadic Invoices – Sending invoices weeks (or worse, months) after work is completed sends the message that you're disorganized. It also forces clients to scramble their budgets, and they may start ignoring your emails altogether. Disorganized or Confusing Layouts – Handwritten invoices, crumpled paper, or Word documents with inconsistent formatting look unprofessional. They make it difficult for clients to understand what they owe and why, opening the door to disputes. Lack of Payment Terms – If your invoice doesn't clearly state when payment is due, clients may assume there's no urgency. This leads to late payments, awkward reminders, and unnecessary tension. No Proof of Work Completed – Many clients want to see proof that matches what they agreed to pay for, such as photos of progress, signed change orders, or milestones met. Without these, they might question the final bill. Errors and Omissions – Mistakes in calculations, missing line items, or billing for the wrong amount can destroy trust in an instant. These issues might seem small when you're juggling multiple jobs. Still, they add up quickly and can easily cost you a client's future business or a valuable referral. Why Invoicing is a Marketing Tool, NOT Just a Bill Invoices are more than payment requests—they're a key part of your client experience. Every interaction you have with a client, from the first estimate to the final invoice, contributes to your reputation. Consider this: clients rarely see the hours you put in behind the scenes or the challenges you overcome to finish their project. They do see your invoices, emails, and paperwork. If your administrative side feels sloppy, clients may assume your craftsmanship is, too, even if your work is top-notch. On the other hand, precise, prompt, professional invoices can: Build trust and reinforce your professionalism Encourage faster payments, boosting cash flow Make clients more likely to refer you Lead to glowing online reviews Differentiate yourself from less organized competitors When you treat invoicing as a core part of your marketing—rather than an afterthought—you send a powerful message: you respect your client's time, budget, and peace of mind. How to Fix Poor Invoicing Practices Here are six practical steps you can take immediately to transform your invoicing process—and your client relationships: 1. Use Construction-Specific Invoicing Tools Skip generic templates or handwritten invoices. Invest in software designed for contractors, such as QuickBooks for Contractors or Buildertrend. These tools let you: Create detailed, professional invoices Break down labor, materials, and other costs Track payments and overdue invoices Sync estimates with final invoices for seamless transitions They're designed to handle the complexities of construction work, including progress billing and change orders. Excel works well, too, and we have free downloadable templates here. 2. Invoice Promptly and Consistently Send invoices immediately upon completing milestones or projects. Make it a routine part of your workflow—ideally within 24 hours of finishing a phase of work. Regular, timely invoicing demonstrates to clients that you're organized and serious about your business. Pro tip: Automate invoice scheduling if your software supports it. You can set up progress invoices that are sent automatically at agreed-upon milestones. 3. Break Down the Work Clearly Your invoices should include line items that detail labor hours, materials, subcontractors, and any additional charges. Provide quantities, unit prices, and short descriptions. A transparent invoice gives clients confidence that they're paying for precisely what they approved. For example, instead of: Labor: $5,000 Break it down as: Framing labor (40 hours @ $50/hour): $2,000 Drywall installation labor (30 hours @ $50/hour): $1,500 Finish carpentry labor (30 hours @ $50/hour): $1,500 This clarity prevents misunderstandings and reduces disputes. 4. Include Payment Terms Always include clear payment terms on your invoice, such as: Payment Due: Net 15 (15 days after invoice date) Late Fee: 1.5% per month on overdue balances Ensure that your client has agreed to these terms upfront (in your contract or proposal). Stating them clearly on the invoice eliminates confusion and provides you with a legal basis if payments are delayed. 5. Add Professional Branding Your invoice should include your company logo, consistent fonts, and professional formatting. This isn't just about looking fancy—it reminds clients they're working with a legitimate, established business. Include your contact information, contractor license number, and website to make it easy for clients to reach you with questions or share your info with referrals. 6. Follow Up Politely but Firmly Don't let overdue invoices linger for weeks without action. Set reminders to follow up a few days before the due date and again shortly after if payment has not been received. Your follow-up doesn't have to be aggressive—keep it friendly but firm. For example: Subject: Friendly Reminder: Invoice #2024-015 Due Tomorrow Hi [Client Name], Just a quick reminder that Invoice #2024-015 for your [Project Name] is due tomorrow. Please let me know if you have any questions! Thanks so much, [Your Name] Automated reminders in invoicing software can save you time and ensure consistency in your billing process. The Bottom Line: Better Invoicing Builds Your Reputation Ultimately, precise, prompt, and professional invoicing is one of the simplest and most effective ways to market your construction business. Clients who trust your paperwork are far more likely to trust your work and recommend you to others. Plus, you'll benefit from: Improved cash flow Fewer disputes Better client relationships A stronger reputation for professionalism Next Steps: Let's Fix It Together Suppose you're ready to stop losing clients to poor invoicing and start winning more referrals. In that case, it can help you set up a professional, efficient invoicing system tailored to your construction business. As a construction bookkeeping specialist, I know how to streamline your paperwork, allowing you to focus on what you do best: building. Wishing you a safe and joyful Fourth of July! May your holiday be filled with family, friends, and a renewed commitment to growing your business. Contact us today for a complimentary consultation, and let's transform your invoicing into one of your most valuable marketing assets. 

Estimating in building automation is not just about pricing. It's about influencing how a project performs, how it's delivered, and whether it turns a profit. If you're involved in estimating, bidding, or scoping BAS work, this episode is built for you. Michael Roper expands on the fundamentals from a previous episode and takes a deeper look at how to approach estimating with accuracy and control. The focus is on precision, awareness, and building estimates that hold up in the field. In this episode, you'll explore: How strategic thinking affects estimating outcomes Where complexity hides in pricing and scope Why certain risks get missed during takeoff What separates accurate estimates from guesswork Which tools and internal knowledge help improve margin control If you've ever dealt with missed labor, vague specs, or post-award surprises, this episode helps you tighten up the process and build confidence in your numbers

Send us a textMarc and Claire Headley host a Friday evening Q&A session to answer viewer questions about Scientology while sharing insider experiences from their years in the Sea Organization.• Clearing up misconceptions about the state of "Clear" in Scientology and its marketing as a solution to life's problems• Revealing how Sea Org members were prevented from interacting with non-Scientologists in Clearwater• Explaining that Scientology has never "cleared" even a single city block despite decades of operation• Discussing L. Ron Hubbard's Mission Earth books and their inappropriate, explicit content• Analyzing how David Miscavige contradicts Hubbard's instructions while maintaining control• Estimating current Scientology membership at approximately 10,000 active members worldwide• Sharing respect for former members who speak out publicly about abuses• Breaking down why the "superhuman abilities" promised by OT levels fail to materializeJoin us next Sunday, June 8th, for a special episode. Support our channel through the merch store featuring Xenu-themed items, or pick up Marc's book "Blown for Good: Behind the Iron Curtain of Scientology."Support the showBFG Store - http://blownforgood-shop.fourthwall.com/Blown For Good on Audible - https://www.amazon.com/Blown-for-Good-Marc-Headley-audiobook/dp/B07GC6ZKGQ/ref=tmm_aud_swatch_0?_encoding=UTF8&qid=&sr=Blown For Good Website: http://blownforgood.com/PODCAST INFO:Podcast website: https://www.buzzsprout.com/2131160 Apple Podcasts: https://podcasts.apple.com/us/podcast/blown-for-good-behind-the-iron-curtain-of-scientology/id1671284503 RSS: https://feeds.buzzsprout.com/2131160.rss YOUTUBE PLAYLISTS: Spy Files Playlist: https://www.youtube.com/playlist?list=PLWtJfniWLwq4cA-e...

Hayley B. Gershengorn, MD, joins CHEST® Journal Podcast Moderator, Gretchen Winter, MD, to discuss her research into the effect of double-blind peer review on manuscript acceptance for authors by gender and presumed English fluency at CHEST.  DOI: 10.1016/j.chest.2025.02.016 Disclaimer: The purpose of this activity is to expand the reach of CHEST content through awareness, critique, and discussion. All articles have undergone peer review for methodologic rigor and audience relevance. Any views asserted are those of the speakers and are not endorsed by CHEST. Listeners should be aware that speakers' opinions may vary and are advised to read the full corresponding journal article(s) for complete context. This content should not be used as a basis for medical advice or treatment, nor should it substitute the judgment used by clinicians in the practice of evidence-based medicine.  

In this episode of Ask the Expert, find out how Elkmont Estimates supports restoration professionals with accurate, compliant estimates that help speed up claims closure.

This Podcast Is Episode 634, And It's About Financial Red Flags Your Construction Company Can't Afford To Ignore As a construction bookkeeper, I've had a unique vantage point, watching countless projects unfold from the first bid to the final payment. While the hammers and blueprints are the visible signs of progress, it's the numbers behind the scenes that truly tell the story of a company's health. And let me tell you, those numbers often whisper warnings before they start screaming.   Small business owners in the construction industry are incredibly busy. You're juggling bids, managing crews, dealing with permits, and ensuring client satisfaction. It's easy for subtle financial warning signs – what I call "red flags" – to get overlooked until they become critical problems. However, ignoring these signals can lead to severe cash flow issues, stalled growth, and even business failure.   Based on what I've observed, here are five common financial red flags that you absolutely cannot afford to ignore, along with practical steps you can take to address them. Red Flag #1: Constant Cash Flow Crises Despite "Profitable" Projects This is the most puzzling red flag for many owners. You look at your profit and loss statement, and it shows a healthy profit. Yet, your bank account is always running on fumes. You're constantly chasing payments, delaying supplier invoices, or juggling funds to make payroll. Why it's a problem: Profit is a theoretical measure of what you've earned over a period; cash flow is the actual money moving in and out of your business. In construction, where you often incur significant costs upfront (materials, labor for the first phase) and payments come in installments (often with retainage held back), it's entirely possible to be profitable on paper but cash-poor in reality. This constant stress impacts your ability to take on new projects, negotiate better deals, and even pay your team on time, leading to low morale. How to fix it: Implement Robust Progress Billing: Don't wait until a project is 50% or 100% complete. Structure your contracts to allow for regular progress payments tied to specific milestones (e.g., foundation poured, framing complete, rough-ins finished). This ensures a steady stream of cash. Aggressive Accounts Receivable (A/R) Management: Send invoices promptly as soon as milestones are met. Have a polite but firm follow-up process for overdue invoices. Don't be afraid to make phone calls. Negotiate Favorable Payment Terms with Suppliers and Subcontractors: While you want to pay your bills on time, try to secure longer payment terms (e.g., Net 30 or Net 45) from your vendors whenever possible. This helps you collect from your clients before your payments are due. Manage Retainage Proactively: Thoroughly understand the retainage clauses in your contract. Track how much retainage is outstanding for each project and aggressively pursue its release as soon as the contractual conditions are met. This money is yours; get it! Build a Cash Reserve: Even a small percentage of profit set aside each month into a dedicated savings account can create a vital buffer for lean times. Aim for 3-6 months of operating expenses. Red Flag #2: Consistently Inaccurate Project Estimates (Leading to Underbidding) Do you frequently find projects ending up significantly over budget, eating into your expected profit margins, or even becoming a loss? Do you often need to inform clients about additional costs? This points directly to issues with your initial estimating process. Why it's a problem: Inaccurate estimates mean you're consistently underbidding, leaving money on the table, or worse, taking on jobs that will inevitably lose you money. This directly impacts your profitability and, by extension, your cash flow, as you're funding the gap with either the cash from other projects or your capital. It also damages client trust when costs unexpectedly balloon. How to fix it: Implement Detailed Job Costing: This is a non-negotiable requirement. For every project, meticulously track all expenses, including labor hours (with specific tasks), material quantities and costs, subcontractor invoices, equipment rentals, permit fees, and miscellaneous expenses. Learn from Past Projects: Conduct a post-mortem analysis after each project. Compare your actual costs to your estimated costs. Where were the discrepancies? Was it materials? Labor hours? Unexpected site conditions? Use these insights to refine your estimating formulas. Categorize and Standardize: Develop a comprehensive system of cost codes for materials, labor types, and activities to ensure accurate and consistent tracking of costs. This consistency makes it easier to track and compare data across projects. Build in Contingency: Always include a contingency fund (typically 5-15% of the total project cost) in your estimates for unforeseen issues, changes in material prices, or minor scope creep. Use Estimating Software: Even simple estimating software can help streamline the process, ensure all line items are considered, and integrate with your accounting system. Red Flag #3: Uncontrolled Material Waste & Loss Are materials constantly going missing or getting damaged on site, or are you consistently buying more than what was initially estimated? This is a direct drain on your project's profitability and your company's cash. Why it's a problem: Every piece of wasted or lost material is money directly out of your pocket. It means you're paying more than you bid, leading to cost overruns. It can also cause project delays while you wait for replacements. How to fix it: Implement Strict Inventory Control: Secure Storage. Designate secure, organized storage areas on job sites for materials when not in use or overnight. Material Tracking System: For larger projects, consider a simple log or spreadsheet to track materials received and used. Regular Site Cleanliness: A clean, organized job site naturally leads to less waste and makes it easier to spot missing items. Careful Material Handling: Train your crew on proper handling and storage techniques for various materials to minimize damage and ensure optimal safety. Accurate Take-offs: Ensure your initial material take-offs (the process of determining the quantities of materials needed) are precise to avoid over-ordering or multiple trips to the supplier. Return Unused Materials: Establish a process for returning unused, undamaged materials to suppliers for credit, where possible. Red Flag #4: Inefficient Labor Utilization & Unaccounted Time Labor is often the most significant cost for a construction company. Suppose your crews are standing around, waiting for materials, traveling excessively between job sites without proper tracking, or simply not as productive as they could be. In that case, your labor costs are likely to be increasing significantly. Why it's a problem: Every idle hour or misspent minute costs you money. Inefficient labor directly reduces your profit margins and can cause projects to fall behind schedule, leading to client dissatisfaction and potential penalty clauses. Unaccounted time can also lead to compliance issues with wage and hour laws. How to fix it: Accurate Time Tracking: Implement a robust system for tracking employee time. This could include mobile apps with GPS features, biometric time clocks, or even detailed paper timesheets, as long as they are managed in a meticulous manner. Ensure all hours (including travel, breaks, and specific tasks) are accurately recorded. Optimize Scheduling & Workflow: Plan daily tasks meticulously. Ensure materials, equipment, and instructions are ready before the crew arrives. Minimize downtime from waiting or searching for tools. Cross-Training: Train your crew members on various tasks. This provides flexibility and prevents delays if one skilled worker is absent or busy elsewhere. Daily Huddles/Toolbox Talks: Begin each day with a brief meeting to review tasks, identify potential roadblocks, and ensure everyone is aware of their role. Regular Performance Reviews: Identify bottlenecks or areas where productivity can be improved. Provide training or reassign tasks as needed. Red Flag #5: Lack of Financial Visibility & Untimely Reporting Are your financial reports always weeks or months behind? Do you rely on gut feeling more than actual numbers to make business decisions? Do you only look at your bank balance at the end of the month? This means you're flying blind. Why it's a problem: Without up-to-date and accurate financial information, you cannot make informed decisions. You won't spot cash flow issues, cost overruns, or unprofitable projects until it's too late. This lack of visibility prevents strategic planning and proactive problem-solving. How to fix it: Invest in Good Accounting Software: QuickBooks Desktop or Online, Foundation Software, or other industry-specific solutions are essential. They automate data entry, generate reports, and track job costs. Maintain Clean Books Consistently: Don't let your bookkeeping pile up. Enter invoices, payments, and expenses regularly, ideally on a daily or weekly basis. This provides a real-time picture. Review Key Reports Regularly: Cash Flow Statement - Review it weekly or bi-weekly to track where your money is going and coming from. Job Costing Reports: Review weekly to compare actual costs against your budget for each project. Accounts Receivable Aging Report: Review weekly to see who owes you money and for how long. Work Closely with Your Bookkeeper: A good construction bookkeeper isn't just a data entry specialist; they are your financial partner. They can provide valuable insights, flag potential issues, and help you understand your numbers, enabling you to make informed, profitable decisions. Identifying and addressing these financial red flags isn't about adding more burdens to your plate; it's about building a stronger, more resilient construction business. By taking proactive steps and staying on top of your numbers, you can turn those red flags into green lights for growth and lasting profitability. Don't let hidden financial issues undermine your hard work on the job site – empower yourself with clarity and control.   About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com    

In this Ask the Expert episode, Jason Krohn of Claims Crafters and Chad Holland of Paul Davis Restoration dive into how AI is revolutionizing contents restoration. Learn how tools like Contents IQ are helping companies speed up inventory, improve accuracy and enhance customer satisfaction. 

This Podcast Is Episode 633, And It's About Cash Is King But Do You Have A Crown? Why Cash Flow Trumps Profit

When you need a bit of work done to your home, how can you guess how much a job should cost?Well, the Home Squad are here to talk about estimating costs!Joining Andrea to discuss is Quantity Surveyor Patricia Power and Sarah Carroll from @sand.and.deliver on instagram.

This Podcast Is Episode 632, And It's About Navigating Job Site Challenges For Small Construction Businesses As a small construction business owner, you're not just a builder; you're a problem-solver, a negotiator, a project manager, and often, the first one on-site and the last one to leave. While the vision for a completed project is always clear, the path to getting there is often paved with unforeseen challenges, daily inconveniences, and persistent problems.   I've seen it time and again from my vantage point, both as a previous construction business owner and now a construction bookkeeping specialist: these job site issues, if left unchecked, don't just delay projects – they eat into profits, strain client relationships, and can even jeopardize the future of your business. But here's the good news: recognizing common pitfalls is the first step to conquering them.   1. The Relentless March of Labor Shortages The U.S. construction industry is grappling with a significant shortage of skilled labor. Finding qualified carpenters, electricians, plumbers, and other tradespeople can be a constant headache, leading to project delays, increased labor costs, and a struggle to take on new work. How to Handle It: Invest in Training & Apprenticeships: Partner with local trade schools, community colleges, or established apprenticeship programs. Grow your talent by investing in on-the-job training for less experienced workers. Competitive Compensation & Benefits: Review your wage scales and benefits package. Offering competitive pay, health insurance, and retirement plans can significantly improve attraction and retention in a tight labor market. Employee Referrals: Encourage your current, trusted employees to refer candidates by offering a bonus for successful hires. Cross-Training: Train your existing crew members on multiple tasks to increase their versatility and cover gaps when a specific skill is in short supply. Utilize Technology for Efficiency: Leverage project management software to optimize scheduling and minimize wasted labor hours, maximizing the productivity of your existing workforce. 2. Escalating Material Costs & Supply Chain Disruptions From lumber and steel to concrete and specialized components, material prices can fluctuate significantly, and supply chain issues can lead to frustrating delays. This unpredictability makes accurate bidding and project profitability a constant challenge. How to Handle It: Early & Bulk Ordering: When feasible, order materials well in advance, especially for items with long lead times or volatile prices. Consider bulk purchasing when storage and cash flow allow. Multiple Supplier Relationships: Cultivate strong relationships with several suppliers. Having backup options is crucial for urgent needs or when your primary supplier faces delays. Price Escalation Clauses: Include clauses in your contracts that allow for price adjustments if material costs exceed a certain percentage, protecting your profit margins from sudden spikes. Explore Alternatives: Be open to using alternative materials or construction methods that offer cost savings or improved availability without compromising quality or code compliance. Real-time Cost Tracking: Utilize robust accounting and project management software to track material costs in real-time against your budget, enabling quick adjustments. 3. Navigating the Regulatory Maze: OSHA, Permitting, & Local Codes The U.S. construction industry is heavily regulated, with strict rules from federal agencies such as the Occupational Safety and Health Administration (OSHA), as well as complex state and local permitting and building codes. Non-compliance can result in substantial fines, project delays, and legal liabilities. How to Handle It: Prioritize Safety (OSHA Compliance): Implement a comprehensive safety program to ensure compliance with OSHA regulations and maintain a safe work environment. Conduct regular safety meetings (toolbox talks), provide proper Personal Protective Equipment (PPE), and ensure all workers are trained on OSHA regulations relevant to their tasks. Regular site inspections are key. Dedicated Compliance Officer: For larger businesses, consider designating a team member to be responsible for staying up-to-date on all relevant regulations and ensuring compliance. Permit Proactiveness: Start the permitting process early. Understand the specific requirements of each municipality you work in, as these can vary significantly. Consult Experts: Don't hesitate to consult with legal counsel, an experienced construction bookkeeper, or a safety consultant to ensure full compliance. Documentation is Key: Maintain meticulous records of all safety training, inspections, permits, and communications with regulatory bodies. 4. Poor Communication & Coordination Among Stakeholders Construction projects involve numerous moving parts: your crew, subcontractors, suppliers, architects, engineers, inspectors, and, of course, the client. Miscommunication or a lack of coordination can lead to costly errors, delays, and friction. How to Handle It: Implement Project Management Software: Utilize software designed explicitly for construction that enables centralized communication, scheduling, document sharing, and progress tracking, accessible to all relevant parties. Daily Huddles & Weekly Meetings: Conduct brief daily huddles with your on-site team to review tasks, address immediate concerns, and assign responsibilities. Hold weekly meetings with key subcontractors and the client for larger updates. Transparent Chains of Command: Define who is responsible for what and establish clear reporting lines to ensure accountability. Documentation of Decisions: Follow up verbal discussions with written summaries (emails or notes in your project management system) to avoid "he said, she said" disputes. Manage Client Expectations: Set realistic expectations from the outset regarding timelines, budget, and potential challenges. Implement a formal change order process for any scope adjustments. 5. Cash Flow Challenges & Budget Overruns Delayed payments from clients, unexpected expenses, and inaccurate cost tracking can quickly lead to cash flow issues and projects spiraling over budget, jeopardizing your business's financial stability. How to Handle It: Accurate Job Costing: This is my wheelhouse! Implement a robust job costing system that tracks every expense (labor, materials, equipment, subs) against specific projects. This helps you identify where money is being spent and where you might be losing profitability. Detailed & Realistic Bidding: Don't underbid to win a project. Include a reasonable contingency fund (typically 10-15%) for unforeseen issues. Progress Billing: Structure your contracts to allow for progress payments based on milestones achieved. This ensures a steady inflow of cash as work progresses. Aggressive Invoice Follow-Up: Don't let invoices sit unpaid. Have a straightforward process for following up with clients on outstanding payments. Leverage Technology: Utilize accounting software integrated with your project management tools to automate invoicing, track receivables, and monitor cash flow in real time. Building Success, One Solution at a Time Being a small construction business owner in the U.S. is not for the faint of heart. The challenges are significant, but they are not insurmountable. By proactively addressing these common job site problems with thoughtful planning, clear communication, strategic technology adoption, and a strong financial management system, you'll not only overcome obstacles but also build a more resilient, reputable, and profitable construction company that stands strong for years to come. Your foundation for success is built not just on steel and concrete but on sound operational and financial practices. P.S. We wish our construction community fathers a "Happy Father's Day" this coming weekend for being actual builders, both at work and at home! Your dedication to your craft inspires those around you, and the strength you show on the job site mirrors the strength you provide to your family. Thanks for laying a solid foundation of love, support, and hard work in our lives. Enjoy your special day—you've earned it! About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com

Are you losing money before the job even hits the floor? If your quotes are based on outdated spreadsheets, rough guesses, or a “that's what we've always charged” mindset, you might be setting your shop up to fail—before the first chip falls. In this episode of the Machine Shop MBA series, we tackle one of the most common (and costly) problems in manufacturing: bad quoting. Mike shares lessons from five shop acquisitions—each one quoting the wrong way. Paul lays out a clear framework for cost modeling, from flat-rate estimating to activity-based precision. And Nick brings it all home with real-world strategies for walking away from unprofitable jobs and quoting with confidence. You'll learn how to: Break down your true cost per hour (and why most shops get it wrong) Quote faster and win better work Tie quoting to sales strategy and customer fit Eliminate jobs that quietly kill your margin Because quoting isn't just a math problem. It's a leadership decision—and the future of your shop depends on getting it right. Segments (0:00) Friday energy, name mispronunciations, and intro banter (1:01) Why ProShop can help you achieve on-time delivery (2:34) Common quoting mistakes usually stem from broken models (6:25) Scarcity mindset vs. abundance mindset in quoting decisions (7:45) The four cost buckets you need to understand (9:22) Estimating 101, 201, and 301: building smarter quoting systems (12:58) How automation changes the math (or does it…?) (16:20) Value-based pricing: how some shops quote with confidence and win (18:00) Customer transparency: when it helps, and when it hurts (19:50) Sales pressure and quoting leverage: why quoting ties back to marketing (21:05) Calculating machine rates: depreciation, utilization, and more (24:30) Overhead, tooling, scrap—when to include it, and how (25:22) Stay tuned for Top Shops 2025 registration!  (27:45) Quoting efficiency: Don't win everything—win smart (30:42) Win rates: Why 100% is a red flag, and 40% might be just right (34:20) Speed-to-quote: The biggest untapped quoting advantage (37:43) Don't forget to charge for review, prep, and inspection (39:32) Kill the losers: How to identify and eliminate unprofitable jobs (44:38) Use quoting as a filter for new customer relationships (46:15) Knowing your limits and stretching your niche (51:17) Recap and preview: How quoting connects to sales, strategy, and growth  (55:30) Grow your top and bottom line with CLA Resources mentioned on this episode ProShop can help you achieve on-time delivery Episode #73: A Recipe for Winning High-Volume Work Stay tuned for Top Shops 2025 registration!  Machine Rate Spreadsheet FedEx French Benefits Commercial Connect With MakingChips www.MakingChips.com On Facebook On LinkedIn On Instagram On Twitter On YouTube

Audio note: this article contains 127 uses of latex notation, so the narration may be difficult to follow. There's a link to the original text in the episode description. Confidence: Medium, underlying data is patchy and relies on a good amount of guesswork, data work involved a fair amount of vibecoding. Intro:  Tom Davidson has an excellent post explaining the compute bottleneck objection to the software-only intelligence explosion.[1] The rough idea is that AI research requires two inputs: cognitive labor and research compute. If these two inputs are gross complements, then even if there is recursive self-improvement in the amount of cognitive labor directed towards AI research, this process will fizzle as you get bottlenecked by the amount of research compute. The compute bottleneck objection to the software-only intelligence explosion crucially relies on compute and cognitive labor being gross complements; however, this fact is not [...] ---Outline:(00:35) Intro:(02:16) Model(02:19) Baseline CES in Compute(04:07) Conditions for a Software-Only Intelligence Explosion(07:39) Deriving the Estimation Equation(09:31) Alternative CES Formulation in Frontier Experiments(10:59) Estimation(11:02) Data(15:02) Trends(15:58) Estimation Results(18:52) ResultsThe original text contained 13 footnotes which were omitted from this narration. --- First published: June 1st, 2025 Source: https://forum.effectivealtruism.org/posts/xoX936hEvpxToeuLw/estimating-the-substitutability-between-compute-and --- Narrated by TYPE III AUDIO. ---Images from the article:Apple Podcasts and Spotify do not show images in the episode description. Try Pocket Casts, or another podcast app.

This Podcast Is Episode 631, And It's About Proven Strategies For Attracting Quality Construction Clients As a construction business owner, you already know that winning new work is the lifeblood of your company. But not just any work—what you need are quality clients: the kind who pay on time, respect your expertise and give you the types of jobs that grow your bottom line. As construction accounting and bookkeeping specialists, we've worked with dozens of contractors who struggle with the same thing: they're busy, but they're not profitable. Often, the root of the issue isn't in their craftsmanship or work ethic—it's in who they're working for and how they're finding those clients. Let's talk about how to attract and retain high-quality construction clients effectively—and how to make sure those relationships support the financial health of your business. 1. Know Your Numbers So You Can Know Your Ideal Client Before we even talk about marketing or referrals, you need to get clear on one essential thing: which clients are making you money? If you're not tracking your job costs, labor hours, overhead, and profit margins by project, you're flying blind. I've seen numerous contractors take on high-dollar jobs that ultimately drained their resources and paid far less than expected. Start by reviewing past projects: Which types of jobs were most profitable? Which clients paid quickly and didn't nickel-and-dime you? Which ones were time-consuming, unprofitable, or challenging to manage? By tracking this through your bookkeeping system—ideally using job costing reports—you can identify which types of clients and projects contribute to a healthier, more sustainable business. That's who you want to go after. 2. Referrals Are Gold—But Only If You Ask for the Right Ones Word-of-mouth is the #1 way most small contractors get new business—and for good reason. It's free, it builds on trust, and it often leads to high-converting leads. However, here's the key: you'll need to be intentional about it. Instead of saying, "Hey, let me know if you hear of anyone needing work," try: "I'm looking to take on more [kitchen remodels/new builds/commercial maintenance] in the next few months. If you know anyone looking for that type of work, I'd appreciate an introduction." Also, don't wait for the end of the job to ask. If a client is thrilled with your work halfway through, that's a great time to ask for a referral—when enthusiasm is at its highest. 3. Focus on Partnerships, Not Just Projects One-off jobs can keep the lights on, but ongoing relationships will grow your business faster and more sustainably. Some high-value partners to build relationships with: Real estate agents and property managers Interior designers and architects Developers or general contractors (if you're a subcontractor) Insurance adjusters (for restoration work) These partners often have a repeat need for reliable contractors and can funnel steady work your way. If your books show a constant trend of high-profit jobs from just one referral partner, it's a sign that deepening that relationship is worth your time. 4. Create a Simple, Credible Online Presence High-quality clients don't want to chase down a phone number scribbled on your truck. You don't need a flashy website, but you do need: A professional-looking website or landing page with photos, testimonials, and contact info A Google Business profile with updated hours, service area, and reviews Active social media only if you can maintain it—even one or two project photos a month can help When a potential client looks you up online, they should quickly understand: What kind of work do you do Where you operate Why can they trust you Think of your website as your digital job site—keep it clean, clear, and professional. 5. Don't Underprice to Win Jobs—It Will Cost You Later Here's where my accounting hat comes in: Undervaluing your work is one of the fastest ways to attract the wrong clients. Many solopreneurs think lowering their prices will help them stay competitive, especially during slower seasons. But cheap clients often lead to: Constant change orders without pay Late payments or no payments Poor reviews or lack of referrals And worst of all, it trains you to operate on razor-thin margins that won't sustain your business in the long term. Instead, use your financials to understand your real costs—then price accordingly. Your rates should reflect not only your labor and materials but also overhead, insurance, taxes, and profit. When you know your numbers, you can confidently say, "This is what it costs to do it right." 6. Offer a Great Client Experience—Then Ask for Reviews Happy clients are your best marketing. But they don't always leave reviews unless you ask. After the job wraps up: Send a quick email or text thanking them and asking for a review on Google or Facebook. Include a direct link to your review page (make it easy to access). Let them know how much referrals and feedback help your business. Even five or six solid reviews can help you stand out in your local area. That kind of credibility fosters trust with discerning clients—the ones who conduct thorough research and are willing to pay more for quality work. 7. Invest Time in the Right Marketing Channels Not all marketing strategies are effective for every construction business. Here's what tends to work best for small-to-mid-sized companies: Local SEO – Optimizing your website and Google profile for local searches (e.g., "kitchen remodeler in Austin") is a powerful strategy for enhancing your online presence. Project Signs – A simple branded sign on your job site can turn one job into three. Neighbors notice good work. Client Email List – Keep past clients informed with occasional updates, seasonal tips, and promotions. You'd be surprised how many people come back—or refer others—when you stay top of mind. Networking in Trade or Builder Associations – These groups often lead to strategic connections with other professionals who can send work your way. You can track your results and focus your time on what generates quality leads. Final Thoughts It's Not Just About More Clients—It's About the Right Clients Finding new clients doesn't mean saying yes to every job that comes your way. The most successful construction business owners I work with are selective in their approach. They know which types of jobs make sense for them financially because they're tracking their numbers. They build systems that attract and retain the clients that make their businesses profitable, not just busy. To attract more of the right clients, it starts with understanding your numbers and building your business around them. Need help getting your bookkeeping organized so you can actually see which jobs are working for you? I offer tools and templates made specifically for construction businesses—and I'd be happy to point you in the right direction. Want to get serious about growing your business profitably? Check out our Construction Bookkeeping Templates—designed to help contractors like you track job costs, monitor cash flow, and make smarter decisions with every client. Let's build a stronger business—one client (and job) at a time. About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com  

#441 If you don't know where you're going, how will you ever get there? In this powerful lesson from Module 3 of the Build My Money Machine program, Choose Your Own 7-Figure Adventure, host Justin Williams explores the importance of personal clarity and how it directly fuels your path to entrepreneurial success. Using lessons from Alice in Wonderland, brain science, and Maslow's Hierarchy of Needs, you'll learn why most people are lost — and how to rise above the noise by defining your ideal life. From e-foils to business models, this episode is packed with stories, mindset shifts, and a practical visioning exercise to help you design your dream life and figure out what it will take to fund it. Let's get clear, get focused, and get ready to build! What Justin discusses on today's episode: + Why most people lack direction + Power of personal clarity + Lessons from Alice in Wonderland + How the brain filters information + The Bader-Meinhof phenomenon explained + Maslow's Hierarchy and goal setting + Creating your ideal life vision + Aligning business with personality + Estimating the cost of your dream life + Designing a business like a game Watch the ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠video podcast⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ of this episode! Did you love this episode? Listen to ⁠Module 2⁠⁠⁠⁠⁠ next! Ready to create a 7-figure business of your own? Go to ⁠⁠⁠⁠BuildMyMoneyMachine.com⁠⁠⁠⁠ to get started today! And follow us on: ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Instagram⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Tik Tok⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Youtube⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Twitter⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ To get exclusive offers mentioned in this episode and to support the show, visit ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠millionaireuniversity.com/sponsors⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠. EXCLUSIVE NordVPN Deal ➼ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠https://nordvpn.com/millionaire⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠. Try it risk-free now with a 30-day money-back guarantee! Want to hear from more incredible entrepreneurs? Check out all of our interviews ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠here⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠! Learn more about your ad choices. Visit megaphone.fm/adchoices

Today we are breaking down Moncler, the high-end outerwear brand. Known for their down jackets and  stylized M logo, it's a mix of style and substance that blends into the brand history and evolution of Moncler.  I am joined by Chris Davies, investment manager at Baillie Gifford to cover Moncler's story, particularly in the hands of Remo Ruffini. We get into its push to define luxury outerwear and extend outward into other product categories while keeing that core DNA of fashion and function. This is a particularly interesting episode for anybody interested in the luxury market generally, and Moncler's push to carve out its own niche. Please enjoy this Breakdown on Moncler.  ⁠Subscribe⁠ to Colossus Review For the full show notes, transcript, and links to the best content to learn more, check out the episode page ⁠here⁠. —- This episode is brought to you by Octus, formerly Reorg, is the essential credit intelligence and data provider for nearly 40,000 professionals across the world's leading buy side firms, investment banks, law firms and advisory firms. By surrounding unparalleled human expertise with embedded AI technology, data and workflow tools, Octus unlocks powerful truths that fuel decisive action in financial markets. Visit⁠ octus.com⁠ to learn how rigorously verified intelligence is delivered at speed to create a complete picture across the entire credit lifecycle. —- Business Breakdowns is a property of Colossus, LLC. For more episodes of Business Breakdowns, visit⁠ joincolossus.com/episodes⁠. Editing and post-production work for this episode was provided by The Podcast Consultant (⁠https://thepodcastconsultant.com⁠). Show Notes (00:00:00) Welcome to Business Breakdowns (00:04:31) Moncler's Iconic Products (00:06:47) Historical Evolution of Moncler (00:11:48) Moncler's Three Pillars (00:24:58) The Stone Island Acquisition (00:32:39) Estimating the Luxury Outerwear Market (00:33:58) Moncler's Market Influence and Growth (00:35:48) Defining Quality in Luxury Brands (00:36:47) Moncler's Down Integrity and Customer Experience (00:41:46) Managing Supply and Demand in Luxury (00:47:18) Capital Allocation and Growth Opportunities (00:55:03) Risks and Challenges in the Luxury Market (00:58:46) Key Lessons from Moncler

This Podcast Is Episode 630, And It's About Small Business Administration - Essential Strategies for Contractors Running a small business is exciting, but let's be honest, managing the admin side of things can feel overwhelming. Between keeping financial records, looking after daily operations, and ensuring compliance with tax laws, it's easy to feel buried under endless to-do lists. But here's the good news: with the right strategies, small business administration doesn't have to be a headache. Here are some practical steps to streamline your business admin, save time, and boost productivity, leaving you with more energy to do what you love – whether it's working at the jobsite or growing your business! Why structure is the foundation of success Think of admin tasks as the backbone of your business. If these tasks aren't handled regularly and properly, things can quickly spiral out of control. Staying on top of your admin enables you to see how your business is truly performing, reduce legal risks, and ensure everything runs smoothly.    Here's where accounting software can make your life easier:   Automated Bookkeeping: Track income and expenses without lifting a finger. Payroll Made Simple: Handle staff payments quickly and accurately. Real-Time Insights: Monitor cash flow and performance at a glance. Popular tools like Xero or QuickBooks are ideal for small construction businesses seeking to streamline administrative tasks. And the best part? They store everything digitally, ensuring you're audit-ready at any time. Go digital with your records. Paper receipts and ledgers are so last decade. Not only do they accumulate unnecessarily, but they're also at risk of being lost or damaged. Transitioning to digital records is a crucial step toward administrative efficiency. Here's how to make it happen: Scan and Upload Receipts: Use mobile apps to digitize paper invoices. Cloud Storage: Securely store records online for easy access and backups. Spreadsheets or Software: Use spreadsheets for basic tracking or invest in platforms that allow you to tag and code transactions instantly.  Digital records reduce clutter and make year-end tasks, such as taxes, much easier. Organize the administration with task breakdowns. Breaking admin tasks into daily, weekly, monthly, and annual routines will make them feel more manageable. Treat them like habits – they may be small tasks, but they add up to make a significant impact. Daily Tasks Devote just 15–20 minutes a day to knock out small but essential tasks like: Checking emails and responding to client queries. Logging sales and expenses into your accounting software. Scanning new receipts or invoices. Weekly Tasks Dedicate time weekly to review your business's operational health: Pay suppliers and review outstanding invoices. Reconcile accounts to ensure everything has been logged correctly. Schedule social media or post updates to engage your audience. Monthly Tasks At the end of each month, set aside time for: Payroll processing (if you have employees). Reviewing inventory levels and replenishing stock. Analyzing your profit margins or hitting sales targets. Annual Tasks The big picture matters, too! Annually, focus on: Preparing your taxes (or outsourcing them). Reviewing your business plan and setting goals. Evaluating ongoing contracts, insurance, or subscriptions. Breaking tasks into bite-sized chunks will help you stay on track and avoid falling behind. Tip: Set calendar reminders to stay on track! Pro Tip: Ask us about our "Five For Five at Five" When to consider outsourcing? If the admin is still consuming too much of your time, outsourcing can be a game-changer. Hiring a virtual assistant, part-time administrator, bookkeeper, or accountant can free up your schedule for high-impact tasks. Here are some options to consider: Virtual Assistants can handle tasks such as appointment scheduling, data entry, and email management. Accountants and bookkeepers can ensure accuracy and compliance with tax laws, saving you from costly errors. Freelancers or part-time administrative staff can step in as needed without the cost of hiring full-time employees. Outsourcing doesn't just reduce your workload – it also gives you peace of mind that specialists are handling complex tasks. Important Consideration:   Specialized accountants understand the nuances of the construction industry, including project costing and compliance with tax regulations, enabling them to provide tailored financial solutions. This expertise is crucial for navigating the complexities associated with managing construction finances and ensuring that your financial records are accurate and compliant with applicable laws.   Moreover, outsourcing minimizes the risk of errors that can arise from doing-it-yourself (DIY) accounting. Experienced specialists leverage advanced accounting software to track expenses, monitor cash flow, and prepare detailed financial reports. This precision not only aids in effective decision-making but also helps identify areas for cost savings and revenue growth. By having accurate and timely financial information, you can make informed decisions that positively impact your bottom line.   In Summary   Build a Sustainable Routine The key to effective administration in your construction business lies in consistency. Use Digital Tools: Leverage technology to stay organized and automate repetitive tasks, from invoicing to document management. Establish Routines: Make your administrative tasks part of your daily or weekly habits to prevent them from piling up. Seek Expertise: Don't hesitate to get help when necessary. Whether through software or professionals, utilizing available resources can free you to focus on your core business. By implementing these practices, you can establish a foundation for efficient operations and enhanced profitability in your construction business. If you're looking for assistance in streamlining your administrative processes, don't hesitate to reach out! Whether you have questions about your finances or need guidance on better practices, I am here to help. It's time to work smarter, not harder. About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com

When Molly's drumsticks mysteriously vanish, she and Max uncover a musical mystery leading them back to Ancient Egypt. Tasked with intercepting a secret message hidden in the Great Pyramid of Giza, they must use Math, musical scales and historical knowledge to crack an ancient code. But can they solve the puzzle before the Power-Hungry POGS get the upper hand? Math Concepts: Subtraction & Estimating; Percentages; Division with large numbers and simplifying using place value; Order of Operations; Musical Math History/Geography Concepts: The construction/evolution of the Great Pyramid of Giza; Ancient Egypt in 2625 BCE; Ancient Greek and modern interpretations of Egyptian engineering; Musical Modes named by the Greeks but used globally

Celeste Hilling is the founder and CEO of Skin Authority, a direct-to-consumer skin health technology brand focused on merging cosmetic performance with immune-boosting skincare. With a background in research, marketing, and tech, Celeste leads the development of biotech-powered formulations that deliver visible results while strengthening skin's natural defenses.Since launching Skin Authority, Celeste has scaled the brand without paid media or a PR agency, leveraging strategic collaborations, emotional brand storytelling, and a rabid customer base to drive growth across North America and Europe. Her work has been featured on MSNBC, ABC, FOX, and in wellness circles as a fresh voice redefining beauty as part of whole-person health.Rooted in a science-backed, customer-led model, Celeste focuses on building high-retention product experiences powered by habit, transformation, and trust. Whether mentoring female founders or licensing next-gen skincare IP, she brings a playbook for scaling with authenticity, resilience, and long-term brand equity.In This Conversation We Discuss:[00:42] Intro[00:54] Exploring wellness through skin health[01:18] Bringing science into a vanity-driven space[02:06] Educating consumers with purpose and clarity[03:09] Reframing wellness as a real market need[07:06] Estimating costs and timelines realistically[10:27] Building momentum through word of mouth[11:58] Sponsors: Electric Eye, Social Snowball, Portless, & Reach[17:02] Bootstrapping growth with strategic partners[18:41] Investing in backend infrastructure early[20:18] Launching Ecommerce from day one[23:19] Collaborating early to build awarenessResources:Subscribe to Honest Ecommerce on YoutubeBest Skin Care Products for All Skin Types skinauthority.com/Follow Celeste Hilling linkedin.com/in/celeste-hilling-8735a64Schedule an intro call with one of our experts electriceye.io/connectDrive revenue through affiliates & referrals socialsnowball.io/honestRevolutionize your inventory and fulfillment process portless.com/Level up your global sales withreach.com/honestIf you're enjoying the show, we'd love it if you left Honest Ecommerce a review on Apple Podcasts. It makes a huge impact on the success of the podcast, and we love reading every one of your reviews!

This Podcast Is Episode 629, And It's About How To Optimally Allocate Resources For Construction Business Growth In the competitive construction industry landscape, efficient resource allocation is a fundamental pillar of success. Construction business owners like you face the dual challenge of meeting deadlines while adhering to budget constraints, making effective resource management essential.    As a business owner, you understand that growth doesn't just happen – it takes smart decisions, dedication, and a clear plan. One of your most critical decisions is allocating your resources effectively. Do you expand into new markets, invest in technology, or double down on customer acquisition? For many businesses, resource allocation is both an art and a science.   What is Resource Allocation?   Before we discuss strategies, let's clarify the allocation of resources. Simply put, it involves deciding how to allocate your resources—time, money, talent, and tools—to achieve your business objectives. It's not just a financial exercise but a crucial practice that determines whether your company grows or stalls.   Construction companies can streamline their operations and boost productivity by strategically assessing project needs, prioritizing tasks, and leveraging technology effectively. The ability to adapt resources dynamically enhances project outcomes and contributes to overall profitability. Implementing well-defined strategies for resource allocation empowers construction firms to navigate complexities and optimize their performance at every stage of the project lifecycle. Resource allocation is crucial for construction business owners to enhance productivity and ensure projects are completed on time and within budget. Here's why you should take resource allocation seriously: It ensures alignment with your business goals and vision. It helps you avoid wasting time and money on low-priority areas. It positions your business for competitive advantages through bold, forward-thinking moves. However, a reactive or incremental approach to allocation can derail your plans. Without a clear system, you risk spreading yourself thin – or worse, missing opportunities for growth. Understanding Challenges Knowing where you'd like to invest is one thing, but figuring out how to stay on track is often more complicated. Why do so many construction businesses struggle with resource allocation? The answer lies in three common challenges: 1. The comfort of the status quo It's easy to stick with what worked last year. For many companies, budgets are carried over without considering whether those plans align with the current strategy. Businesses often fall into this pattern, avoiding bold risks that could accelerate growth. 2. The impact of decision biases Even the best leaders are influenced by biases, like anchoring on past successes or favoring familiar options over innovative ones. These biases can snowball within any business, especially when teams resist change or prioritize short-term gains over long-term objectives. 3. Fragmented processes Resource allocation isn't a one-off task – it's an ongoing process. Yet, many businesses approach it without transparent governance or guidelines, leading to misalignment between strategy and execution. The good news? All of these challenges are solvable with a thoughtful, proactive approach. Here's how to take resource allocation from chaotic to productive. These steps focus on alignment with your long-term strategy while allowing you to adapt as conditions evolve. 1. Assess Project Needs: Begin by thoroughly assessing the specific resources required for each project, including labor, materials, machinery, and time. This helps in understanding the scope and scale of what's needed. 2. Prioritize Tasks: Identify critical tasks that need immediate attention. Utilize project management software to set deadlines and allocate resources effectively. 3. Prioritize High-Impact Areas: Not all investments are created equal. You can evaluate your business objectives to identify which initiatives will drive the most growth. Are you looking to improve customer retention, streamline operations, or scale a product line? Focus your resources on the highest-impact opportunities. Pro Tip: Use the 80/20 rule - 80% of results often come from 20% of efforts. Identify the game-changers and invest in them. 4. Utilize Technology: Implement construction management software to track resources, budgets, and schedules in real-time. Tools like BIM (Building Information Modeling) can help visualize resource allocation needs more effectively. 5. Invest in Human Resources: Ensure skilled labor is available. This may involve training staff or hiring subcontractors to fill gaps in expertise. 6. Flexible Resource Pooling: Maintain a flexible workforce that can be adjusted to meet project demands. Cross-train employees to take on various roles as needed. 7. Analyze Past Projects: Review previous projects to identify what worked well and what didn't. Learning from past experiences can help you make informed decisions. 8. Budget Wisely: Develop a comprehensive budget that includes all potential resource costs. This will help track spending and ensure that allocated resources stay within financial limits. 9. Communicate Clearly: Establish communication channels among team members to ensure everyone understands resource availability and project timelines. 10. Regular Review and Adjust: Continuously review the resource allocation throughout the project's lifecycle. Be prepared to adjust as necessary to meet the project's changing demands. How Can We Help? Effective resource allocation in the construction business is significantly enhanced through meticulous bookkeeping and accounting practices. By maintaining accurate financial records, construction firms can track labor, materials, and overhead expenses, enabling precise budgeting and forecasting. This helps businesses to monitor their cash flow effectively, ensuring that sufficient resources are available. We can help with regular cost control measures and Key Performance Indicators to identify discrepancies and prompt timely resource reallocation to keep projects on track. Additionally, specialized accounting software can streamline processes, providing real-time access to data and generating automated reports. Sound financial management empowers construction companies to optimize resource utilization, improve project profitability, and maintain a competitive edge. Final Thoughts A successful resource allocation strategy blends short-term execution with long-term aspirations. By aligning your daily decisions with your vision for growth, you'll create a resilient and future-ready construction business. Yes, it takes effort to go beyond the status quo and address inefficiencies, but the rewards are more than worth it. Instead of operating reactively, take control of your resources to set your business on a winning trajectory. Whether you're a budding startup contractor or a seasoned construction business owner, these steps will help you invest smarter, outperform the competition, and achieve your ultimate goals. Start by identifying one area where you can shift resources for greater impact. When these decisions feel overwhelming, there's no need to go alone. Time is your most valuable resource. Tap into our insights or receive guidance to create a growth plan.  About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com

Ep 442, pt 1: Estimating Bruins RFA Prices (Mock Offseason Pt 1) To learn more about listener data and our privacy practices visit: https://www.audacyinc.com/privacy-policy Learn more about your ad choices. Visit https://podcastchoices.com/adchoices

Being excited to get the project doesn't help you build the business...By: Oliver Fernandez

The apostle Paul greatly and correctly valued the gospel of: grace alone, by faith alone, in Christ alone. His estimation of the gospel helped him to rightly estimate the weight of his own afflictions, hindrances, and obstacles.

This Podcast Is Episode 628, And It's About Efficient Payroll Implementation For Construction Business Owners mplementing an effective payroll system is crucial for construction business owners, as it directly impacts project management, employee satisfaction, and overall financial health. Given the complexities of the construction industry, including varying pay rates, overtime requirements, and the need for certified payroll reports, developing a streamlined payroll process is essential.    Here are some steps to consider:   1. Determine Payroll Needs: Assess the size of your workforce (hourly vs. salaried employees). Identify the types of workers (e.g., subcontractors, full-time employees) and ensure your payroll system can handle various pay rates and classifications.   2. Choose the Right Payroll Software: Look for software that caters to the construction industry's needs, including support for job costing, lien waivers, and compliance with prevailing wage laws. Ensure it has features for tracking time worked, overtime, and benefits. 3. Set Up Employee Information:  Gather necessary documentation for all employees, including W-4 forms, identification, and relevant licenses.  Enter employee data into the payroll system, including their pay rates, tax information, and benefits enrollment. 4. Establish a Time Tracking System: Implement a reliable method for tracking hours worked. This can be done via paper timesheets, digital time clocks, or mobile apps. Ensure the method complies with labor regulations regarding work hours and overtime.   5. Understand Payroll Tax Obligations:  Familiarize yourself with federal, state, and local payroll taxes, including Social Security, Medicare, and unemployment.  Set up an account with the IRS and pay estimated taxes regularly to avoid penalties.   6. Communicate with Your Team: Educate your employees about how the payroll system works, including how to report hours worked and any deductions they may see. Keep an open line of communication for any payroll-related questions or concerns.   7. Run Payroll: Determine a payroll schedule (weekly, bi-weekly, or monthly) that best suits your business needs. Process payroll on time, ensuring accurate calculations for hours worked, overtime, and deductions.   8. Maintain Compliance: Stay updated with labor laws and regulations specific to the construction industry to avoid compliance issues. Keep records of payroll transactions and employee information for audit purposes.   9. Review and Adjust: Regularly review your payroll processes for efficiency and accuracy. Make adjustments as needed to enhance effectiveness and address any emerging issues. Consider soliciting employee feedback about the payroll process to identify any areas for improvement.   By following these steps, construction contractor business owners can implement a payroll system that meets their operational needs and effectively supports their workforce.    Now, what if you already have a system in place? Upgrading or changing your payroll system offers numerous significant benefits. Saving time and money, making everyone's lives easier, and improving integration are good reasons to consider a change.   But if the switch is mishandled, the results can be catastrophic and lead to long-lasting problems. So, please make sure that you allocate the project the time it requires. While some people may indeed enjoy coming to work, earning money is the main reason most people seek employment. Our jobs make the world go round, supporting us and our families so that we can afford everything else in life.   Not receiving payment correctly is a significant issue for your crew. As a construction business owner, you want to ensure your employees are paid sufficiently and on time. This protects your business and their happiness.   Changing payroll systems is a huge undertaking. Many moving parts and people will be affected. Ensure that this project receives the time and attention it deserves. Determine what will be necessary to make the transition, understand who it affects, and communicate with everyone involved. The planning process is critical. Treat it as the foundation to making the switch, and the rest will fall into place.   The primary motivation for implementing a new payroll system is to simplify processes. Yet, many construction businesses overlook how their new technology can help. It's easy to lean on old methods for getting things done because they're familiar, but that would be a mistake when switching to a new payroll system.   Ensure you are familiar with and understand the features of your new platform. The real-time, monetary, and energy savings will be realized here. Automate anything you can. When these tools prove their worth, your team will understand the rationale behind the switch.   That is why we're here. Fast Easy Accounting streamlines construction payroll by offering specialized services tailored for the industry's unique needs. Our bookkeeping services are designed to seamlessly assist you with your payroll processes, ensuring efficiency and accuracy at every step. Here's how we can help:   1. Tailored Solutions for Construction Payroll: We understand the unique challenges of construction payroll, such as varying pay rates, overtime calculations, and compliance with regulations. Our services are customized to meet these needs, ensuring every worker is paid correctly and on time.  2. Time Tracking and Data Management: We offer tools and systems for accurately tracking hours worked, including overtime and different pay classifications. Whether through digital time clocks or integrated apps, we help set up a reliable time management system that feeds directly into payroll, minimizing the risk of errors.  3. Compliance Assurance: Navigating payroll tax obligations can be complex, especially in the construction industry. Our bookkeeping services inform you about federal, state, and local regulations, ensuring you comply with all payroll tax requirements. We handle the calculations and submissions, allowing you to focus on your projects.  4. Efficient Payroll Processing: We streamline payroll by automating everything from calculating wages to processing payments. Automating these tasks saves you valuable time, allowing you to allocate resources more effectively.  5. Record Keeping and Reporting: Accurate documentation is critical for construction businesses, especially for audits and employee inquiries. Our services include maintaining thorough payroll records and generating necessary reports, such as certified payroll for government projects, that are easily accessible when needed.  6. Training and Support: We train your staff to use payroll systems effectively and provide ongoing support for any questions or issues. This ensures that your team feels confident and knowledgeable about the payroll process.  7. Monthly Reviews and Adjustments: Payroll needs can evolve as your business grows. We conduct regular reviews of your payroll processes and reports, making adjustments as necessary to enhance efficiency and address any new requirements that may arise.    Final thoughts   A well-implemented payroll system ensures that employees are paid accurately and on time and helps managers maintain compliance with labor laws and regulations. Furthermore, integrating payroll with project management and job costing enables better tracking of labor expenses and profitability for each project.    Deciding to change your payroll system is a big undertaking. But with some planning and preparation, it can be a smooth and rewarding transition.   For construction business owners, investing in a robust payroll solution means gaining a competitive edge, improving operational efficiency, and creating a positive work environment that fosters employee loyalty and productivity. By utilizing our bookkeeping services, construction business owners like you can ensure your payroll processes are compliant, accurate, and streamlined to support overall business growth and employee satisfaction. Let us handle the complexities of payroll while you focus on what you do best—building and growing your business. About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com  

In this episode, Dr. Tyler Betteridge discusses his recent review of an artile about adductor injuries and the develoipment of a functional test to identify the likelihood of injury based on its results.The article discusses the BAPT adductor test, which did show correlation of lower scores and increased injury risk.  Scores below 33 reps resulted in a 20% higher likelihood of adductor injury.Listen to hear more about this study!Article:de Queiroz JHM, Frota JP, Dos Reis FA, de Oliveira RR. Development and Predictive Validation of the Brazilian Adductor Performance Test for Estimating the Chance of Hip Adductor Injuries in Elite Soccer Athletes. Int J Sports Physiol Perform. 2023 Apr 20;18(6):653-659. doi: 10.1123/ijspp.2022-0306. PMID: 37080542.

Hot Wire is a new series that dives deep into complex leadership challenges on construction sites and offers tangible solutions to explore as you face these obstacles head on. In today's episode, Mark takes a look at an issue that can make or break a construction company—the accuracy and ethics of estimating and bidding.Enjoy Episode 6 of Hot Wire. #BeNEXT

Editor's Summary by Preeti Malani, MD, MSJ, Deputy Editor of JAMA, the Journal of the American Medical Association, and Anne R. Cappola, MD, ScM, Senior Editor at JAMA, for articles published from May 3-9, 2025.

This Podcast Is Episode 627, And It's About The Essential Benefits Of A Purchase Order System For Contractors Running a small business is no small feat. Every purchase, every invoice, and every supplier relationship counts. But as your business grows, so does the complexity of managing procurement. This is where a Purchase Order (PO) System can help.    The importance of a POS for contractors cannot be overstated. In the fast-paced and often unpredictable world of construction, managing resources effectively is crucial for the success of any project. It is a fundamental tool that helps contractors streamline their procurement processes, maintain budget control, and ensure efficient communication with suppliers.   What is a Purchase Order System?   A POS tool helps businesses manage and automate the procurement process. It replaces manual methods with a structured, digital system to create, track, and manage purchase orders from start to finish. Think of it as your time-saving, mistake-reducing, cost-controlling ally in procurement.    Do you need one? Let's examine the benefits of using a purchase order system to help you decide if it is right for your business. 1. Reduce procurement time  How much time do you spend manually tracking purchases or chasing up approvals? A purchase order system streamlines the entire process, liberating you from the burden of admin tasks.  With just a few clicks, you can generate POs, send them for approval, and share them with suppliers. It simplifies requests by automating repetitive actions, helps you quickly process orders, and document all necessary approvals, freeing you up to focus on growing your business. Quick Tip: Look for a system that integrates seamlessly with your accounting software to automate even more of your workflow. 2. Enhance data quality  Errors in procurement paperwork can lead to unnecessary spending or damaged supplier relationships. A PO system eliminates manual entry and tracks every detail, ensuring accurate and consistent records. You can keep track of materials and supplies needed for a project, reducing the risk of running out or over-ordering. For example, automating data entry and storing everything in one place reduces mistakes, and locating records becomes much easier come tax season. Quick Tip: Choose systems with robust reporting features to give you insights into purchasing data. 3. Improve cost control  Do you sometimes overspend because you aren't tracking expenses in real time? A purchase order system changes this by offering real-time cost monitoring. It helps you manage your funds by clearly recording what has been ordered, how much it costs, and when payment is due. The system links each purchase to a budget, instantly allowing you to see the impact. This ensures funds are appropriately allocated and prevents unexpected costs from creeping up.  Quick Tip: Ask us how we can set your PO system for you. 4. Streamline internal approvals  How often do you deal with approval bottlenecks slowing down necessary purchases? With a PO system, approvals are digital, fast, and traceable.  It facilitates communication between you and your suppliers. They provide a formal way to convey requirements and expectations, which can reduce misunderstandings. You can set up tiers of approval based on purchase size or department, and team members can quickly approve requests from anywhere. This gives you the control to make decisions without the hassle of paperwork.  Quick Tip: Implement systems that offer mobile notifications for approvals to keep things moving even when key decision-makers are on the go.  5. Simplify compliance and audits  Small businesses can find it daunting to keep track of compliance. PO systems create a clear audit trail, providing peace of mind that every purchase and approval is documented.  In an industry where disputes can arise over the quality or timelines of materials, having a documented purchase order can safeguard contractors and suppliers. It establishes an explicit agreement regarding the purchase terms, offering a measure of protection should any issues arise. This legal backing can be invaluable in negotiations or as evidence in disputes. Quick Tip: For construction companies with complex regulations, ensure your PO system can handle complicated transactions and has audit-ready reporting features. By formalizing the process of ordering materials, you can convey your requirements to suppliers. With a purchase order in place, both parties have a documented reference that outlines the specifics of the transaction, including quantities, prices, and delivery timelines, which fosters a more collaborative and transparent relationship. This system creates a reliable audit trail. This is particularly important for financial reporting and compliance for contractors like you. Having a well-documented record of all purchases helps simplify the audit process, providing transparency and clarity that can build trust with clients, stakeholders, and financial institutions. In conclusion A purchase order system is not merely a bureaucratic formality but a vital contractor tool that supports effective budget management, inventory control, communication, legal protection, efficiency, and auditing. By incorporating a robust purchase order system into your operations, you can enhance your overall project management capabilities and increase the likelihood of delivering quality results on time and within budget. If any of the challenges above resonate with you, then a purchase order system might be necessary to sort your procurement, save time, and control costs. Even for small construction businesses, the advantages, like improved efficiency and better supplier relationships, can have a significant impact as your operations grow. Why not explore some options? Many PO systems offer free trials, giving you a risk-free opportunity to see how they could transform how you handle procurement. Start taking control of your purchases and setting your small business up for success. Chat with me today. About The Author: Sharie DeHart, QPA, is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com    

In this episode of the HVAC School Podcast, host Bryan sits down with Phil, the executive electrical team leader at Kalos who has transitioned into the world of estimating. Phil shares his extensive background in electrical work dating back to 1994, from his high school electrical elective to running his own business for eight years before joining Kalos and eventually establishing their estimation department. The conversation delves deep into the fundamentals of estimating in the trades, contrasting traditional qualitative approaches with more rigorous quantitative methods. Phil emphasizes that good estimating is about "finding the truth" - understanding the actual costs of materials and labor for a project. They discuss how traditional estimating often relies on heuristics and past experiences with similar jobs, while more detailed estimating involves comprehensive takeoffs and assembly-based counting. The pair explores how estimation isn't just about producing a final number but should provide valuable information that transfers to the production phase. A highlight of the episode is Phil's introduction of his self-developed estimating software called Unity Build. He explains how his interest in AI technologies led him to learn programming and eventually create this cloud-based solution that integrates AI assistance while maintaining the fundamental tools needed for thorough estimating. The software allows for collaboration between team members, is entirely browser-based, requiring no downloads, and is priced at $125 per month per seat. Bryan emphasizes that this is Phil's own business venture that he's taken an interest in, and they both stress that potential users should buy it for what it currently offers, not future promises, though they are committed to continuous improvement. Topics Covered: Phil's 30+ year journey in electrical work and how he learned estimating The difference between qualitative (heuristic-based) and quantitative (detailed takeoff) estimating approaches Unit pricing vs. assembly-based takeoffs in estimating How good estimating transfers value to the production phase The workflow of detailed estimating from information gathering to closeout Labor factoring and how it affects cost calculations Phil's development of Unity Build estimation software using AI integration Cloud-based advantages of the new software, including collaboration capabilities How Unity Build facilitates handoff from estimating to production Pricing model ($125/month per seat) and target customers (small to mid-sized contractors) The importance of estimating honesty and finding the "truth" in project costs   Check out Unity Build Estimation at https://unitybuildestimation.com/.  Have a question that you want us to answer on the podcast? Submit your questions at https://www.speakpipe.com/hvacschool. Purchase your tickets or learn more about the 6th Annual HVACR Training Symposium at https://hvacrschool.com/symposium. Subscribe to our podcast on your iPhone or Android. Subscribe to our YouTube channel. Check out our handy calculators here or on the HVAC School Mobile App for Apple and Android

Has calculating your income tax rate in the past been overwhelming? Today, I'm going to discuss the complexities of income tax rates, particularly for self-employed individuals. I explain the progressive tax system, the difference between marginal and average tax rates, and provide practical tips for calculating taxes accurately. The conversation aims to demystify tax calculations and empower listeners with knowledge to manage their finances effectively. Join me in this episode to hear some tips on estimating your income tax rate and how you can avoid errors when calculating your income tax.    Also mentioned in today's episode:  00:00 Understanding Income Tax Rates 09:33 The Progressive Tax System Explained 11:58 Marginal vs. Effective Tax Rates 17:04 Calculating Your Taxes Accurately 23:20 Final Thoughts and Resources Takeaways: People confuse marginal tax rates with their actual tax rate. Income tax calculations are more complex than they seem. Self-employment tax is a flat rate of 15.3%. Estimating tax rates requires guessing due to timing. Graduated income tax means different rates apply to different income slices. Both low and high earners pay zero tax on the first $11,000. Marginal tax rates only apply to the last dollar earned. Average tax rates provide a more accurate tax estimate. Online calculators can simplify tax calculations. Self-employment tax should not be double counted in estimates.   If you enjoyed this episode, please rate, review and share it!  Every review makes a big difference by telling Apple or Spotify to show the Sunlight podcast to new audiences.   Links: Get your FREE Deductions Guide